Event Planning Application

EVENT PLANNING APPLICATION AND AGREEMENT

RECITALS

Applicant Name:   Event Planner / Company Name:

WHEREAS, Applicant seeks professional event planning services for the event described herein and desires to engage Planner to provide such services under the terms and conditions set forth in this Application and Agreement; and

WHEREAS, Planner represents that it possesses the skill, experience and personnel necessary to provide event planning, coordination and related services and agrees to perform those services for Applicant as set forth below; and

NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows:

EVENT DETAILS

Event Date:   Start Time:   End Time:

Estimated Attendance:   Event Type: Corporate Social Nonprofit Other

SCOPE OF WORK

PAYMENT TERMS

Total Fee: $   Deposit Required: $

Late Payment Fee: applied to overdue balances thirty (30) days after invoice date.

TERM AND TERMINATION

Agreement Start Date:   Anticipated Completion Date:

Either party may terminate this Agreement for material breach by the other party upon written notice and a thirty (30) day opportunity to cure, except that Planner may suspend services immediately if Applicant fails to pay undisputed amounts when due. Upon termination Applicant shall pay Planner for all services performed and recoverable costs incurred through the termination date.

INSURANCE, PERMITS & COMPLIANCE

Applicant shall be responsible for obtaining any required venue permits, licenses and approvals. Planner shall maintain at minimum general liability insurance as required by venue and industry standards and shall provide proof of insurance upon request. Applicant acknowledges that additional vendor insurance or permits may be required and agrees to secure same where applicable.

CONFIDENTIALITY

Each party shall hold in confidence all non-public information obtained from the other party in connection with this Agreement and shall not disclose such information except to its employees, subcontractors or advisors who have a need to know and who are bound by confidentiality obligations no less protective than those set forth herein. Confidential information does not include information that is or becomes public without breach of this Agreement or is independently developed by the receiving party.

INDEMNIFICATION

Applicant agrees to indemnify, defend and hold Planner harmless from and against any third‑party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Applicant's negligence, willful misconduct, failure to obtain required permits, or breach of this Agreement. Planner shall indemnify Applicant for claims arising from Planner's gross negligence or willful misconduct in performance of services.

GOVERNING LAW & ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the state selected by the parties below without regard to conflict of law principles. Any action to enforce or interpret this Agreement shall be brought in the state or federal courts located within that jurisdiction.

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

CERTIFICATION

Applicant certifies that the information provided in this Application is true and complete to the best of Applicant's knowledge. Applicant understands that submission of this Application does not guarantee Planner's availability or confirm any booking until a separate confirmation and payment arrangement are executed in accordance with the Payment Terms.

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