Event Planning Capital Cup

EVENT PLANNING AGREEMENT — CAPITAL CUP

Parties and Effective Date

This Event Planning Agreement ("Agreement") is entered into by and between:

Effective Date:    Event Name:    Event Date(s):

WHEREAS

WHEREAS, Planner is regularly engaged in the business of event management, coordination, and production and represents that Planner has the experience, personnel, and resources necessary to plan and execute the event described herein; and

WHEREAS, Client desires to retain Planner to provide event planning and production services for the event titled Capital Cup under the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the parties agree as follows.

Scope of Work

Planner will provide professional event planning, coordination, and on-site management services for the Capital Cup as set forth below. The following description identifies the primary services to be provided; additional services may be added only by written amendment to this Agreement.

Payment Terms

Client shall pay Planner compensation for the Services as follows. All amounts are stated in U.S. dollars unless otherwise agreed in writing.

Deposit Due Date:    Balance Amount:    Balance Due Date:

Late Payment: Any amount not paid within five (5) days of its due date shall accrue a late fee equal to per month on the unpaid balance, and Client shall also be responsible for collection costs, including reasonable attorneys' fees. All payments are due upon invoice unless otherwise specified below.

Term and Termination

Term: This Agreement commences on and continues until , unless earlier terminated in accordance with this Agreement.

Termination for Convenience: Either party may terminate this Agreement without cause by providing written notice at least days prior to the intended termination date. Termination shall not relieve Client of its obligation to pay for Services performed and costs incurred prior to termination.

Confidentiality

Definition: "Confidential Information" means all non-public information disclosed by a party to the other related to the event, business plans, budgets, attendee lists, vendor agreements, pricing, proprietary methods, and similar materials, whether disclosed orally, in writing, or electronically.

Obligation: Receiving party shall hold Confidential Information in strict confidence, shall not disclose it to third parties except to its employees, agents, or subcontractors with a need to know, and shall use at least the same degree of care to protect such information as it uses to protect its own confidential information, but in no event less than reasonable care. Receiving party shall be liable for any unauthorized disclosure by its representatives.

Exclusions: Confidential Information does not include information that (a) is or becomes publicly known through no breach of this Agreement, (b) is rightfully received from a third party without restriction, (c) is independently developed without use of Confidential Information, or (d) is required to be disclosed by law or valid legal process, provided the disclosing party is given prompt notice to the extent permitted.

Insurance, Permits, and Compliance

Insurance: Planner shall maintain commercial general liability insurance and such other coverages as required by venue or law. Client shall obtain or require vendors to obtain certificates of insurance naming Client and Planner as additional insured where reasonably required. Specify minimum insurance limits:

Permits and Licenses: Client is responsible for obtaining all permits, licenses, and approvals required for the event unless otherwise agreed in writing. Planner will assist in application processes upon Client request and subject to additional fees.

Indemnification and Limitation of Liability

Indemnification: Each party shall indemnify, defend and hold harmless the other party, its officers, directors, employees, and agents from and against any claims, losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct, or breach of this Agreement.

Limitation of Liability: Except for liability arising from willful misconduct or gross negligence, neither party shall be liable to the other for incidental, consequential, special, punitive, or exemplary damages, and total liability under this Agreement shall not exceed the total fees paid by Client to Planner under this Agreement.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, pandemics, governmental action, labor disputes, severe weather, or other force majeure events. The affected party shall provide prompt notice and use commercially reasonable efforts to mitigate the effect of such event.

Governing Law and Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles. Any dispute arising under this Agreement shall be resolved by binding arbitration or in the courts of the selected jurisdiction as elected in writing by the prevailing party.

Entire Agreement and Amendment

This Agreement constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements, proposals, negotiations, and communications, whether oral or written. This Agreement may be amended only by a written instrument signed by both parties.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand, certified mail, or courier. Notices are effective upon receipt.

Miscellaneous

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Planner may assign to an affiliate provided Client's rights are not adversely affected.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect.

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