Event Planning Checklist

EVENT PLANNING CHECKLIST AND AGREEMENT

Client Name:    Event Planner:

Event Name:    Event Date:

Event Location:

WHEREAS

WHEREAS, Client desires to engage Planner to provide professional event planning, coordination, and related services for the Event identified above; and

WHEREAS, Planner has represented that Planner possesses the requisite experience, personnel and resources to perform the services set forth in this agreement and associated planning checklist;

NOW, THEREFORE, in consideration of the mutual covenants herein, the parties agree as follows:

SCOPE OF WORK

PAYMENT TERMS

Total Fee:

Late Payment Fee:

All payments are due pursuant to the payment schedule above. If Client fails to make any payment when due, Planner may suspend performance until payment is received and shall be entitled to recover costs incurred and interest as set forth above.

TERM AND TERMINATION

Agreement Start Date:    Agreement End Date:

Termination Notice Period:

Either party may terminate this agreement for material breach if such breach is not cured within the notice period specified above. Upon termination, Client shall pay Planner for all services performed and costs reasonably incurred through the effective date of termination.

CONFIDENTIALITY

Each party acknowledges that, in the course of performance, it may receive confidential information of the other party. Confidential information shall not be disclosed to third parties and shall be used solely for the performance of this agreement. Exceptions include information that is or becomes publicly known other than by breach of this agreement or that is required to be disclosed by law or court order.

GOVERNING LAW

This agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law rules.

ENTIRE AGREEMENT

This document, including the Scope of Work and the checklist items completed herein, constitutes the entire agreement between the parties and supersedes all prior negotiations, representations, or agreements, whether written or oral, with respect to the subject matter hereof. Any amendment must be in writing and signed by both parties.

EVENT PLANNING CHECKLIST

Pre-Event Planning

Budget established    Responsible:    Due:

Event timeline and milestone schedule created    Responsible:    Due:

Venue & Logistics

Venue contracted and deposit paid    Responsible:    Due:

Required permits and insurance confirmed    Responsible:    Due:

Vendors & Contracts

Vendors secured (catering, AV, décor)    Responsible:    Due:

All vendor contracts reviewed and signed    Responsible:    Due:

Marketing & Registration

Registration and ticketing live    Responsible:    Due:

Marketing plan executed (email, social, PR)    Responsible:    Due:

On-site Operations

Run of show finalized and distributed    Responsible:    Due:

Staffing and volunteer roles assigned and briefed    Responsible:    Due:

Post-Event Tasks

Debrief with stakeholders scheduled    Responsible:    Due:

Final invoices processed and reconciled    Responsible:    Due:

ACKNOWLEDGMENTS

The parties acknowledge that the checklist above is an operational tool that supplements the Scope of Work. Completion of checklist items does not waive any party's obligations under this agreement. Planner will retain records of vendor agreements, receipts, and communications as part of the event file and will deliver such materials upon final payment unless otherwise agreed in writing.

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