Event Planning Conference BEOs

EVENT PLANNING CONFERENCE BEO AGREEMENT

This Event Planning Conference BEO Agreement ("Agreement") is entered into as of by and between: Event Planner Name: and Client Name: .

WHEREAS

WHEREAS, Event Planner is engaged in the business of planning, coordinating and producing conferences, meetings and related events and has represented that it has the expertise, staff and resources necessary to plan and manage the Conference Banquet Event Orders ("BEOs") described in this Agreement; and

WHEREAS, Client desires to retain Event Planner to provide event planning services and to prepare and issue BEOs for the conference event(s) listed in the Scope of Work below, and Event Planner agrees to provide such services on the terms and conditions set forth in this Agreement.

SCOPE OF WORK

Event Name

Event Date

Venue Name and Address

Estimated Attendance

Room Setup / Configuration

Audio/Visual Requirements

Catering & Menu Specifications

Detailed BEO Instructions / Timeline

Event Planner shall prepare formal Banquet Event Orders (BEOs) reflecting the final specifications for each function covered by this Agreement. Client shall approve each BEO in writing within five (5) business days of receipt or the BEO shall be deemed approved, except where approval would materially change pricing or services.

PAYMENT TERMS

Total Fee for Services (including applicable BEO items): $

Deposit Amount (due upon execution): $ . Remaining balance due in accordance with the schedule below.

Payment Schedule

Late Payment: Any unpaid amount shall accrue interest at the rate of 1.5% per month (18% per annum) or the maximum rate permitted by applicable law, whichever is less. In addition, Client shall be responsible for reasonable collection costs, including attorneys' fees.

Refunds and Credits: Deposits are refundable non-refundable . Applicable refund terms are set forth in the Cancellation Policy below and in individual BEOs.

TERM AND TERMINATION

Term Commencement Date: . Termination Date (if any): .

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within after receipt of written notice. Either party may also terminate immediately upon insolvency, bankruptcy filing, or appointment of a receiver for the other party.

Cancellation Policy: Client cancellation of confirmed BEOs shall be subject to the following schedule:

CONFIDENTIALITY

Each party (the "Receiving Party") shall keep confidential all non-public information disclosed by the other party (the "Disclosing Party") in connection with this Agreement and any BEOs, including pricing, attendee lists, marketing plans and proprietary operational details ("Confidential Information"). The Receiving Party shall not disclose Confidential Information to any third party except to employees, contractors or service providers who have a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

Exceptions: Confidential Information does not include information that is (i) already in the public domain through no act or omission of the Receiving Party; (ii) known to the Receiving Party at the time of disclosure without obligation of confidentiality; or (iii) independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information. Confidentiality obligations shall survive termination of this Agreement for a period of years.

ADDITIONAL PROVISIONS

Insurance and Indemnification: Event Planner shall maintain commercially reasonable insurance coverage for its operations and shall provide proof of insurance upon request. Client agrees to indemnify, defend and hold Event Planner harmless from and against all third party claims arising out of Client's negligence, breach of this Agreement, or actions of attendees, except to the extent such claims are caused by Event Planner's gross negligence or willful misconduct.

Force Majeure: Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, labor disputes, governmental orders, epidemics, or severe weather. In the event of a force majeure, the parties shall use commercially reasonable efforts to agree on an alternative schedule or BEO modifications; if no agreement can be reached within thirty (30) days, either party may terminate affected BEOs without liability except for amounts owed for services performed prior to the event.

GOVERNING LAW; ENTIRE AGREEMENT

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

Entire Agreement: This Agreement, together with any executed BEOs and written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, proposals, representations and agreements, whether written or oral. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the contact information set forth below or to such other address as either party may designate in writing.

Event Planner Contact

Client Contact

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