Event Planning Coordinator Requirement

EVENT PLANNING COORDINATOR REQUIREMENT

This Event Planning Coordinator Requirement (the Agreement) is made and entered into by and between Client Name: (Client) and Coordinator Name: (Coordinator), effective as of .

WHEREAS

WHEREAS, Client intends to host an event known as Event Name: scheduled for Event Date: at Location: .

WHEREAS, Client requires coordination, logistical management, vendor oversight, and on-site execution services for the Event; and WHEREAS, Coordinator represents that it has the experience, personnel, and resources necessary to provide such services under the terms set forth herein.

SCOPE OF WORK

Coordinator shall provide event planning and coordination services including, but not limited to: pre-event planning, vendor selection and management, timeline development, staffing coordination, on-site management, post-event wrap-up, and such other services as expressly agreed in writing. All services shall be performed in a professional manner in accordance with industry standards.

DELIVERABLES AND TIMELINE

Coordinator shall deliver the following items according to the timeline set forth below. Time is of the essence for each milestone.

Due Date:

Due Date:

PAYMENT TERMS

Client shall pay Coordinator the fees and reimbursements set forth below in full consideration for the services and deliverables described in this Agreement.

Any payment not received within days of the due date shall incur a late fee of of the overdue balance, plus interest at the lesser of the maximum rate allowed by law or .

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and, unless earlier terminated in accordance with this Agreement, terminates on End Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Coordinator may terminate immediately for material breach by Client if Client fails to cure a breach within ten (10) days after written notice. Termination for cause shall not relieve Client of its obligation to pay for services performed and expenses incurred through the effective date of termination.

CONFIDENTIALITY

Each party acknowledges that in the course of performing this Agreement it may receive Confidential Information from the other party. "Confidential Information" includes all non-public business, financial, technical, marketing, planning, and client information disclosed orally, in writing, or by inspection. The recipient shall: (a) hold Confidential Information in strict confidence; (b) not disclose it to any third party except as expressly permitted by this Agreement; and (c) use it only to perform its obligations under this Agreement. Confidential Information shall not include information that is or becomes publicly known without breach, was known to recipient prior to disclosure, or is independently developed without reference to such Confidential Information. Upon termination or request, recipient shall return or destroy Confidential Information and provide written certification of such return or destruction.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, agents and employees from and against any and all claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct or material breach of this Agreement. The indemnified party shall provide prompt written notice of any claim, and the indemnifying party shall have the right to control the defense and settlement of any such claim, provided that no settlement that admits fault or imposes obligations on the indemnified party may be entered without its prior written consent.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws rules. The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for any disputes arising under this Agreement.

ENTIRE AGREEMENT

This Agreement, including any attachments or statements of work executed by the parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, negotiations, representations and understandings, whether written or oral. Any amendment or waiver must be in writing and signed by both parties.

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth below and shall be effective upon receipt.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement shall remain in full force and effect. No waiver of any breach shall be effective unless in writing and signed by the waiving party. The parties are independent contractors and this Agreement does not create a joint venture, partnership, or employment relationship.

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