Event Planning Festival Event

EVENT PLANNING AGREEMENT — FESTIVAL EVENT

Parties

This Event Planning Agreement ("Agreement") is entered into between:

WHEREAS

WHEREAS, Client desires to engage Organizer to provide professional event planning, coordination, and related services for a public festival identified below; and

WHEREAS, Organizer has represented that it has the experience, personnel, licenses, insurance, and capability to coordinate festival logistics, vendors, public-safety measures, and event operations consistent with industry standards; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows.

Event Details

Festival Name:

Location:

Event Start Date:    Event End Date:

Estimated Attendance:

Scope of Work

Organizer shall provide planning, management, and on-site coordination services for the festival. Services shall include, but are not limited to, the items described below and in the detailed scope:

Core services include vendor solicitation and coordination, site layout and map, permit assistance, security and crowd management planning, emergency response coordination, signage and wayfinding, production scheduling, on-site staffing, and post-event wrap-up and reporting.

Services Checklist

Planning & Program Design
Vendor & Exhibitor Management
Permits & Licensing Assistance
Security & Crowd Control Coordination
Logistics, Staging & Equipment Rental
Marketing & Ticketing Coordination

Payment Terms

Total Contract Amount: $ payable as described below.

Late Payment Fee: If any payment is overdue, Organizer may assess a late fee of on the unpaid balance, compounded monthly, or a minimum late fee of $ , whichever is greater.

Term and Termination

Agreement Commencement Date: .

Agreement End Date: , unless earlier terminated in accordance with this Agreement.

Insurance, Indemnity & Liability

Organizer shall maintain commercial general liability insurance with limits not less than $ per occurrence and include Client as an additional insured with respect to operations performed under this Agreement.

Indemnification: Each party shall indemnify, defend and hold harmless the other party and its officers, agents and employees from and against third-party claims, liabilities, losses and expenses arising from its negligence, willful misconduct, or breach of this Agreement. Organizer’s aggregate liability for direct damages shall not exceed the total fees paid under this Agreement.

Confidentiality

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with the services, including financial terms, vendor lists, attendee data, and proprietary plans ("Confidential Information"). Confidential Information shall not be disclosed except as required by law or with the prior written consent of the disclosing party. Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years.

Permits, Licenses & Compliance

Responsibility for obtaining permits, licenses, approvals, and inspections required by municipal, state or federal authorities shall be as follows: Client: Organizer: Joint:

Force Majeure

Neither party shall be liable for delays or failures to perform due to causes beyond its reasonable control, including acts of God, terrorism, pandemics, government orders, labor disputes, severe weather, or other force majeure events. The affected party shall give prompt notice and reasonable detail regarding the event and its expected duration. If a force majeure event continues for more than , either party may terminate this Agreement without further liability except for amounts due for services already rendered.

Intellectual Property & Publicity

Organizer grants Client a non-exclusive, non-transferable license to use Organizer-created event materials for the purpose of producing the festival. Organizer retains ownership of pre-existing materials. Party consent is required for use of the other party’s name or logo in publicity; such consent shall not be unreasonably withheld.

Governing Law & Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law rules. The parties shall attempt in good faith to resolve disputes by negotiation. If unresolved within thirty (30) days, disputes shall be resolved by binding arbitration in the agreed jurisdiction, unless otherwise mutually agreed in writing.

Entire Agreement

This Agreement, including any exhibits, attachments, and written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, negotiations, and understandings, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Additional Provisions

Sign Now