Event Planning for Fans and Lights

EVENT PLANNING AGREEMENT — FANS AND LIGHTS

This Event Planning Agreement (the Agreement) is entered into as of by and between Client Name: of Client Address: (Client), and Contractor Name: of Contractor Address: (Contractor).

RECITALS

WHEREAS, Client is organizing an event requiring temporary mechanical ventilation, mounted and/or rigged lighting, and related site services identified in this Agreement; and

WHEREAS, Contractor has expertise, equipment, personnel, and insurance necessary to provide fans, lights, rigging, installation, and on-site management services for events of the type and scale described herein; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows.

SCOPE OF WORK

Contractor will provide event planning, equipment supply, installation, operation, and strike services for fans and lighting as described below. Contractor shall coordinate with Client and venue personnel and obtain required permits where Contractor is responsible under this Agreement.

Event Date(s): From to . Setup commences on and strike is scheduled no later than .

PAYMENT TERMS

Client shall pay Contractor the fees and charges described below in consideration for the services and equipment provided under this Agreement.

Deposit Due Date: . Remaining Balance Due Date: .

Late Payment: Any amount not paid within days after the due date shall incur a late fee of per month, compounded monthly, in addition to collection costs and attorney fees.

TERM AND TERMINATION

Term: This Agreement commences on and terminates on , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice to the other party delivered no fewer than days prior to the intended termination date. In the event of termination for Client convenience, Client shall pay Contractor for all services performed, equipment provided, and non-cancelable commitments made through the effective date of termination.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within 10 days after receipt of written notice specifying the breach.

CONFIDENTIALITY

Each party shall keep confidential and shall not disclose to any third party non-public information of the other party learned in connection with this Agreement, including technical specifications, pricing, proprietary methods, and attendee lists (Confidential Information), except as required by law. Confidentiality obligations survive termination for a period of years. Information that is or becomes publicly known through no breach by the receiving party, or independently developed by the receiving party without use of Confidential Information, is excluded from this obligation.

INSURANCE, INDEMNITY, AND COMPLIANCE

Contractor shall maintain commercial general liability and equipment insurance covering its operations and the equipment provided under this Agreement. Contractor agrees to indemnify, defend, and hold harmless Client from and against all third-party claims, liabilities, losses, and expenses arising from Contractor's negligent performance or willful misconduct, except to the extent caused by Client's negligence.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles. The parties will attempt to resolve disputes in good faith through negotiation, and if unresolved, submit to the exclusive jurisdiction of the courts located in that state.

ENTIRE AGREEMENT

This Agreement, including any attachments, exhibits, and written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, and negotiations, whether oral or written.

MISCELLANEOUS

Amendments to this Agreement must be in writing and signed by authorized representatives of both parties. No waiver of any provision shall be effective unless in writing. If any provision is held unenforceable, the remaining provisions shall remain in full force and effect.

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