Event Planning Gala Template

EVENT PLANNING GALA AGREEMENT

Client Name:   Client Address:

Planner Name:   Planner Address:

Effective Date:   Event Date:   Event Location:

RECITALS

WHEREAS, Client desires to engage Planner to provide event planning and management services for the gala described above; and

WHEREAS, Planner represents that it has the experience, personnel and resources necessary to plan, coordinate and execute the Event in accordance with the terms of this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the services and payments described herein.

SCOPE OF WORK

Planner shall provide event planning, coordination and on-site management services for the Event. Specific responsibilities, deliverables and milestones are described below and in any attachment incorporated by the parties in writing.

VENUE, VENDORS AND STAFFING

PAYMENT TERMS

Total Fee: $    Deposit Amount: $

Late Payment Fee:   Payments shall be due as set forth above. Client shall be responsible for reasonable collection costs for overdue amounts.

TERM AND TERMINATION

Start Date:   End Date:

Either party may terminate this Agreement for convenience upon days' prior written notice. Termination for material breach by either party shall be effective if the breaching party fails to cure within 15 days after written notice.

CANCELLATION & FORCE MAJEURE

If Client cancels the Event less than days prior to Event Date, Client agrees to pay a cancellation fee equal to the non-refundable portion of the deposit plus documented expenses incurred by Planner. For cancellations earlier than that period, Planner will return any refundable amounts less documented expenses.

Neither party shall be liable for failure or delay caused by events beyond reasonable control, including acts of God, terrorism, strikes, government restrictions, epidemics, or severe weather (Force Majeure). The affected party shall promptly notify the other and make reasonable efforts to resume performance.

CONFIDENTIALITY

Each party shall keep confidential and not disclose to third parties any proprietary or confidential information received from the other that is marked confidential or that reasonably should be understood as confidential, except as required by law. Confidential obligations shall survive termination for years.

INSURANCE, INDEMNIFICATION AND LIABILITY

Planner shall maintain commercial general liability insurance in an amount not less than $ and such additional policies as reasonably required by the venue. Client shall maintain event liability coverage where applicable.

Each party shall indemnify, defend and hold harmless the other from and against third-party claims arising out of its negligence or willful misconduct in connection with the Event, except to the extent caused by the indemnitee's negligence or willful misconduct.

CHANGE ORDERS

Any material change to the Scope of Work, schedule, budget or vendors shall be documented in a written change order signed by both parties. Reasonable additional charges and extended timelines resulting from change orders shall be invoiced and payable under the Payment Terms.

COMPLIANCE WITH LAW

Each party shall comply with all applicable federal, state and local laws, ordinances and venue rules applicable to the conduct of the Event, including permits, licenses and health and safety regulations.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by the laws of the State of without regard to conflict of law principles. The parties shall first attempt to resolve disputes in good faith through negotiation; if unresolved within 30 days, the parties may pursue binding arbitration or litigation as agreed in writing.

ENTIRE AGREEMENT

This Agreement, together with any attached exhibits and signed change orders, constitutes the entire agreement between the parties with respect to the Event and supersedes all prior negotiations, representations or agreements, whether written or oral. No amendment is effective unless in writing and signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is held unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign its rights or obligations without the prior written consent of the other, except to an affiliate or successor in interest.

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