Event Planning Hidden Track Template

EVENT PLANNING HIDDEN TRACK TEMPLATE

Parties

This Event Planning Agreement ("Agreement") is entered into as of between Client Name: and Planner Name: .

Recitals

WHEREAS, Client desires to engage Planner to provide event planning, coordination and related services for the event described below (the "Event"); and

WHEREAS, Planner represents that Planner has the expertise, personnel and resources to provide the services set forth in this Agreement under the terms and conditions contained herein; and

WHEREAS, the parties wish to set forth the terms governing Planner's performance of a hidden track, surprise element, or non-public segment of the Event (the "Hidden Track"), and related obligations.

Event Details

Scheduled Event Date: Start Time: End Time:

Scope of Work

Planner shall provide professional planning, coordination and execution services for the Hidden Track component of the Event. Services include but are not limited to staging, timing, artist liaison, technical coordination, and discrete execution to maintain the Hidden Track's confidential nature, as described below.

Payment Terms

Client shall pay Planner compensation as set forth below. All sums are payable in U.S. dollars unless otherwise agreed in writing.

Any undisputed overdue amount shall incur a late fee of percent per month or the maximum allowed by law, whichever is less. Client is responsible for all collection costs and reasonable attorneys' fees incurred by Planner to collect late payments.

Change Orders

Client may request changes to the scope. Such changes shall be implemented only upon written Change Order signed by both parties, setting forth adjustments to scope, schedule and compensation. Planner shall not be required to proceed with any Change Order until authorized in writing.

Term and Termination

This Agreement commences on Start Date: and shall terminate on End Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon providing written notice to the other party at least days prior to the effective date of termination. Termination for material breach shall be effective upon written notice if the breaching party fails to cure within thirty (30) days of receipt of such notice.

Confidentiality

"Confidential Information" means non-public information disclosed in connection with the Hidden Track, including identities of performers, timing, scripts, technical plans, and any information marked or reasonably understood to be confidential. Each party shall (i) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information but no less than reasonable care; (ii) use Confidential Information solely to perform obligations under this Agreement; and (iii) not disclose Confidential Information to any third party without the disclosing party's prior written consent, except as required by law. Confidentiality obligations shall survive termination of this Agreement for a period of three (3) years or longer for trade secrets as allowed by law.

Insurance & Indemnity

Planner shall maintain general liability insurance and, where applicable, professional liability insurance with limits customary for the industry. Planner shall provide evidence of insurance upon request. Client shall indemnify, defend and hold Planner harmless from claims arising out of Client's negligence, venue conditions or third-party conduct, except to the extent caused by Planner's gross negligence or willful misconduct. Planner shall indemnify Client against claims arising from Planner's negligence in performance of the services.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, government action, labor disputes, or inability to secure materials ("Force Majeure Event"). The affected party shall notify the other party promptly and use commercially reasonable efforts to resume performance.

Independent Contractor; Relationship of Parties

Planner is an independent contractor. Nothing in this Agreement creates a partnership, joint venture, employment relationship, or agency relationship between the parties. Planner shall be solely responsible for payment of all taxes and withholdings arising from compensation paid under this Agreement.

Warranties

Planner warrants that services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT AS EXPRESSLY PROVIDED HEREIN, PLANNER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its choice-of-law principles.

Entire Agreement; Amendments

This Agreement, including any attached Schedules and signed Change Orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral. No amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

Severability; Waiver

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Failure or delay by either party in enforcing any provision shall not constitute a waiver of that provision or any other rights.

Notices

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