Event Planning Holiday Party BEO

EVENT PLANNING HOLIDAY PARTY BEO

Parties and Recitals

WHEREAS, Client Name: (the "Client") desires to engage Event Planner: (the "Planner") to coordinate and provide services for a holiday party (the "Event") on the terms set forth below.

WHEREAS, the Planner represents that it has the professional expertise, staff, and resources to provide event planning, coordination, venue management, and related services, and the Client desires to retain the Planner for such services.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Event Overview

Event Date:   Start Time:   End Time:

Scope of Work

The Planner shall provide event planning, coordination, and on-site management services as described below. The Planner's obligations include vendor coordination, timeline creation, floor plan and seating arrangement, event-day management, and post-event reconciliation. Any services not expressly described below must be agreed in writing.

Event Details & Requirements

Meal Service Options (select all that apply):

Buffet   Plated Service   Stations/Stations-style   Hors d'oeuvres Only

Itemized Services & Fees

The following represents the initial itemization of services and fees. Final charges will be reconciled after the Event.

Payment Terms

Total Fee (estimate): $. The Total Fee is an estimate and may be adjusted to reflect final attendance, additional services, taxes, and authorized incidentals.

Late Payment: Any unpaid balance not received by the Balance Due Date shall accrue a late fee of and interest at the maximum lawful rate thereafter until paid.

Payment Method: Unless otherwise agreed in writing, payments shall be made to Planner via the payment method specified by Planner. The Client is responsible for any out-of-pocket expenses advanced by the Planner for third-party vendors, including but not limited to deposits, third-party staffing, rental equipment, and permits.

Term and Termination

Term: This Agreement commences on Start Date: and terminates upon completion of the Event and final reconciliation, or on End Date: if specified.

Termination for Convenience: Either party may terminate this Agreement upon written notice delivered no fewer than days prior to the Event. In the event of such termination, the Client shall remain responsible for non-refundable deposits and actual costs incurred by the Planner up to the date of termination.

Termination for Cause: Either party may terminate for material breach if the breaching party fails to cure such breach within ten (10) days after written notice. Termination for cause does not relieve the breaching party of liability for damages arising from the breach.

Confidentiality

Each party acknowledges that, in the course of performance, it may receive confidential or proprietary information of the other party. Each party agrees to maintain the confidentiality of such information and not to disclose it to any third party except to employees, agents, or subcontractors who need access to perform the obligations hereunder and who are bound by confidentiality obligations at least as protective as those contained herein. Confidential information does not include information that is publicly known through no breach by the receiving party, becomes known through no improper act of the receiving party, or is required to be disclosed by law or court order (provided the disclosing party shall be given prompt notice and opportunity to seek protective relief).

Liability and Insurance

The Planner shall maintain general liability insurance applicable to the Event. Except in cases of gross negligence or willful misconduct, the Planner's liability for any claim arising from or related to this Agreement shall be limited to direct damages not to exceed the total fees actually paid by the Client to the Planner under this Agreement. Neither party shall be liable for consequential, incidental, special, or punitive damages.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

Entire Agreement; Amendments

This Agreement, including any schedules and attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. No amendment, modification, or waiver shall be binding unless in writing and signed by both parties.

Additional Provisions

Notices: All notices required or permitted under this Agreement shall be in writing and delivered to the addresses provided below by hand delivery, nationally recognized overnight courier, or certified mail (return receipt requested), or by other method agreed in writing.

Acknowledgment

By signing below, the parties represent and warrant that they have authority to enter into this Agreement, that they have read and understood each provision herein, and that they agree to be bound by the terms and conditions of this Agreement.

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