Event Planning Layout

EVENT PLANNING LAYOUT

Parties

THIS EVENT PLANNING LAYOUT AGREEMENT (the Agreement) is made between the parties identified above. WHEREAS, Client requires planning, layout, and onsite coordination services for the event described below; and WHEREAS, Planner has the expertise and staffing to prepare and implement an event layout, floorplan, and associated operational plans; NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows.

Event Details

Event Name:

Venue Address:

Event Date:    Start Time:    End Time:

Estimated Attendance:

Whereas Recitals

WHEREAS, Client requires a detailed floorplan, seating and circulation plan, and vendor placement diagram to ensure safe, accessible, and efficient event operations; and

WHEREAS, Planner will produce an initial layout, up to two revisions, and final marked floorplan(s) suitable for use by venue operations, vendors, and on-site crew; and

WHEREAS, the parties intend for this Agreement to set forth the scope, schedule, compensation, and responsibilities relating to the event layout work described below.

Scope of Work

Operational Requirements & Layout Specifications

Stage Dimensions (L x W x H):

AV Requirements:

Theater seating    Rounds (banquet)    Classroom    U-shape / Boardroom

Payment Terms

Total Fee: $ (USD)

Deposit: $ due upon signing. Remaining Balance: $ due by .

Late Fee: A late fee of of the overdue amount shall accrue for payments not received within days of the due date. Client is responsible for collection costs and reasonable attorney fees associated with collection.

Term and Termination

Term Commencement: . Termination Date (if applicable): .

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within days after written notice. If Client cancels within days of the event date, Client remains liable for a cancellation fee equal to of the total fee.

Confidentiality

Each party acknowledges that in performance of this Agreement it may receive confidential or proprietary information of the other party. Each party agrees to maintain the confidentiality of such information and to use it solely for performance of this Agreement. Confidential information does not include information that (i) is or becomes publicly known through no breach by the receiving party, (ii) is rightfully received from a third party without restriction, or (iii) is independently developed by the receiving party without use of the disclosing party’s confidential information. Reasonable disclosures to venue staff, vendors, and contractors for execution of the layout plan are permitted provided such parties are bound to confidentiality obligations.

Liability and Indemnification

Planner shall perform services with reasonable care and skill. Planner is not responsible for venue structural defects, third-party vendor performance, or acts beyond Planner's control. To the fullest extent permitted by law, Client agrees to indemnify and hold Planner harmless from claims, liabilities, damages, and costs arising from Client’s negligent acts or willful misconduct in connection with the event or the implementation of the layout plan.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state identified by the Client below. Any dispute arising out of or relating to this Agreement shall be resolved in the appropriate state or federal court located within that state.

Governing Law State:

Entire Agreement

This Agreement, together with any attachments and approved layout drawings delivered hereunder, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior proposals, negotiations, and communications, whether written or oral. Amendments must be in writing and signed by both parties.

Additional Provisions

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