Event Planning Live Event

EVENT PLANNING AGREEMENT (LIVE EVENT)

This Event Planning Agreement (the Agreement) is entered into as of Effective Date: between:

Client Name:

Event Planner/Service Provider Name:

RECITALS

WHEREAS, Client desires to engage Planner to provide event planning, production and related services for a live event to be conducted on the Event Date(s) and at the Venue listed below; and

WHEREAS, Planner represents that it has the experience, personnel and resources necessary to perform the services described in this Agreement and is willing to perform such services under the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows:

EVENT INFORMATION

Start Date:    End Date:

SCOPE OF WORK

Planner shall provide event planning and production services for the live event, including but not limited to: program design and schedule, vendor coordination, site logistics, on-site management, technical production oversight, staffing coordination, and post-event wrap-up. Planner will perform the services with commercially reasonable care and in accordance with industry standards.

PAYMENT TERMS

Client shall pay Planner the fees set forth below in consideration for the services. All payments are non-refundable except as expressly provided in this Agreement.

Late Payment: If any undisputed amount payable under this Agreement is not received by Planner within days after the due date, Client shall pay a late fee of on the overdue amount, compounded monthly, or the maximum permitted by law, whichever is less.

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and continues until End Date: unless earlier terminated as provided herein.

Termination for Convenience: Either party may terminate this Agreement without cause upon providing written notice to the other party at least days prior to the intended termination date. Client remains responsible for all fees and reimbursable costs incurred through the effective date of termination, including non‑cancelable commitments.

Termination for Cause: Either party may terminate for material breach if the breaching party fails to cure the breach within days after written notice; termination for cause does not limit any other remedies available at law or in equity.

CONFIDENTIALITY

Each party shall maintain in confidence all Confidential Information disclosed by the other party, shall not use such information except to perform its obligations under this Agreement, and shall not disclose such information to any third party except as required by law or with prior written consent. "Confidential Information" includes client guest lists, financial terms, event program details, and proprietary production techniques, but does not include information that is publicly available or rightfully received from a third party without restriction.

INSURANCE, LIABILITY AND INDEMNIFICATION

Planner shall maintain commercially reasonable insurance coverage for its operations, including general liability and workers' compensation as required by law. To the fullest extent permitted by law, each party shall indemnify, defend and hold harmless the other party from and against third-party claims arising out of its negligence or willful misconduct in connection with the performance of this Agreement; provided that each party's liability for direct damages shall be limited to the total fees paid by Client to Planner under this Agreement, except for liability resulting from gross negligence, willful misconduct or breach of confidentiality.

FORCE MAJEURE

Neither party shall be liable for delays or failures in performance resulting from events beyond its reasonable control, including but not limited to acts of God, epidemics, government action, labor disputes, or severe weather, provided that the affected party gives prompt notice to the other and uses reasonable efforts to resume performance.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. Venue for any dispute shall be in the state or federal courts located in the county where the Venue is located, unless the parties agree in writing otherwise.

ENTIRE AGREEMENT

This Agreement, including any attachments or exhibits executed contemporaneously, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and understandings, whether written or oral. Any modification or waiver must be in writing and signed by both parties.

NOTICES

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