Event Planning Meeting & Room Block

EVENT PLANNING MEETING & ROOM BLOCK

This Event Planning Meeting & Room Block Agreement (the Agreement) is entered into by the parties identified below on the date of execution. Client Name: and Venue Name: (each a Party and collectively the Parties).

WHEREAS

WHEREAS, Client Name: seeks meeting planning services and a dedicated room block for an event described below; and

WHEREAS, Venue Name: operates facilities, guest rooms and support services and is willing to reserve rooms and provide logistics in accordance with the terms set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows:

PARTY CONTACTS & IDENTIFICATION

EVENT DETAILS

Event Name:    Event Dates: From to .

ROOM BLOCK DETAILS

Total Rooms Committed:    Room Type(s): .

Room Block Cutoff Date:    Room Release/Final Release Date: .

MEETING ROOMS & SERVICES

PAYMENT TERMS

Total Contract Amount: $    Deposit Required: $ due by .

Late Payment Fee: on past due amounts. All fees, taxes and service charges not included in the rates above shall be paid by Client unless otherwise specified.

TERM & TERMINATION

Term Commencement Date:    Term Expiration Date: .

Either Party may terminate this Agreement for material breach by the other Party if the breaching Party fails to cure such breach within days after written notice. Termination shall not relieve Client of payment obligations for services performed or rooms held prior to the effective date of termination, except as otherwise provided herein.

CANCELLATION & FORCE MAJEURE

Neither Party shall be liable for delay or failure to perform obligations under this Agreement due to causes beyond its reasonable control, including but not limited to acts of God, government action, labor disputes, or public health emergencies; provided that the affected Party promptly notifies the other and takes commercially reasonable steps to mitigate.

CONFIDENTIALITY

Each Party shall hold in confidence all non-public information obtained from the other Party that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is publicly known, rightfully received from a third party, or independently developed. Disclosure required by law is permitted if the disclosing Party gives prompt notice to allow the other Party to seek a protective order.

INSURANCE; INDEMNIFICATION

Venue shall maintain commercial liability insurance customary for its operations. Client shall maintain event liability insurance naming the Venue as additional insured or otherwise provide proof of coverage upon request. Client acknowledges sole responsibility for claims arising from Client-controlled activities and agrees to indemnify and hold harmless Venue for liabilities arising out of Client's negligence or willful misconduct.

Proof of Insurance Provided: (check to indicate certificate of insurance has been or will be delivered prior to event).

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Venue is located, without regard to its conflicts of law principles.

ENTIRE AGREEMENT

This Agreement, including any attached event specifications and written modifications signed by authorized representatives of the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior proposals, negotiations, and agreements, whether oral or written. No amendment shall be effective unless in writing and signed by both Parties.

ADDITIONAL TERMS

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