Event Planning Minyan Event

EVENT PLANNING MINYAN EVENT AGREEMENT

Parties and Effective Date

This Event Planning Agreement (the "Agreement") is entered into by and between:

Effective Date:

RECITALS

WHEREAS, Client desires to host a Minyan event (the "Event") for communal prayer, memorial observance, or related religious purpose and requires professional planning, logistics, vendor coordination and on-site support to ensure the Event is conducted in accordance with Client's religious requirements and applicable venue rules; and

WHEREAS, Planner represents that it possesses the expertise, personnel, subcontractors, and contacts necessary to coordinate religious services, seating, equipment, and ancillary services required for a Minyan event and is willing to provide such services under the terms and conditions set forth in this Agreement; and

WHEREAS, Client and Planner desire to set out their respective rights and obligations with respect to the planning and conduct of the Event.

Event Details

Event Name/Designation:

Event Date:    Start Time:    End Time:

Venue/Location:

Estimated Attendance (Minyan Count):

Scope of Work

Planner shall provide the following services in connection with the Event. The Scope of Work below describes Planner's material duties; specific vendor agreements or third-party contracts shall be attached as Exhibits when applicable.

Specific services included (check applicable):
Seating arrangement and layout Audio/visual and microphone Catering coordination (kosher) Permits and venue liaison Security coordination

Payment Terms

Total Fee (USD):

Deposit Amount (due to reserve date):

Late Payment Fee:

Payment Method:

Term and Termination

Term Start Date:    Term End Date:

Either party may terminate this Agreement for material breach by the other party, provided that the non-breaching party gives written notice specifying the breach and a cure period of: days. If the breach is not cured within the cure period, the non-breaching party may terminate this Agreement.

Confidentiality

Each party acknowledges that in the performance of this Agreement it may acquire confidential information of the other party. "Confidential Information" includes non-public information concerning the other party's operations, attendees, contact lists, financial terms, and any sensitive religious or personal details provided for the Event. Each party shall (a) hold Confidential Information in strict confidence, (b) not disclose Confidential Information to third parties except to those employees, contractors or permitted vendors who have a need to know and are bound by confidentiality obligations, and (c) use Confidential Information only for performance under this Agreement. Confidentiality obligations shall survive termination for a period of three (3) years.

Client affirms and acknowledges the confidentiality obligations set forth above.

Indemnification and Insurance

Planner shall maintain general liability insurance appropriate for events of this nature and provide evidence of insurance to Client upon request. To the fullest extent permitted by law, Client shall indemnify, defend and hold Planner and its officers, agents and employees harmless from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of Client's negligence, willful misconduct, failure to disclose relevant information regarding the Event, or breach of this Agreement. Planner shall indemnify Client for claims arising from Planner's negligence or willful misconduct in the provision of services under this Agreement.

Vendor Coordination and Permits

Planner will coordinate with third-party vendors engaged to provide services for the Event (including but not limited to caterers, rental companies, clergy, and AV providers). Client is responsible for any vendor contracts not executed by Planner. Planner will assist in securing necessary permits and venue approvals when specified in the Scope of Work; any permit fees are the responsibility of Client unless otherwise agreed in writing.

Force Majeure

Neither party shall be liable for delays or failures in performance resulting from events beyond its reasonable control, including acts of God, natural disaster, governmental action, pandemic, or other unforeseen events. The affected party shall notify the other promptly and use commercially reasonable efforts to mitigate the impact.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

Entire Agreement

This Agreement, together with any attached exhibits or vendor agreements expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment to this Agreement must be in writing and signed by both parties.

Signatures

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