Event Planning Package

EVENT PLANNING PACKAGE

Parties

This Event Planning Package Agreement (the Agreement) is entered into by and between Client Name: with Address: and Planner Name: , with Address: .

WHEREAS

WHEREAS, Client desires to engage Planner to provide event planning and coordination services for an event (the Event) described as Event Name: scheduled for Event Date: at Location: .

WHEREAS, Planner is experienced in the management, coordination, and creative production of events and has represented that Planner has the skill, experience, and resources necessary to perform the Services described in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows.

Scope of Work

Planner shall provide comprehensive event planning services (the Services) as set forth below. The Services include but are not limited to the items described in the Scope of Work field and any additional services agreed in writing.

Full planning and design    Month-of/event coordination    Vendor management    On-site event management

Payment Terms

Client agrees to pay Planner the fees and reimbursements set forth in this Payment Terms section. All amounts are denominated in U.S. dollars unless otherwise specified.

Overdue payments shall bear interest at per month, compounding monthly. Client is also responsible for any costs of collection, including reasonable attorneys' fees.

Additional expenses incurred by Planner in connection with the Event (e.g., vendor deposits, travel, rentals) shall be reimbursed by Client upon submission of receipts or itemized invoices. Such reimbursable expenses are in addition to the Total Contract Fee unless otherwise indicated in writing.

Term and Termination

This Agreement commences on Start Date: and terminates on End Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice delivered at least Notice Period: days prior to the effective termination date. Termination by Client without cause may result in forfeiture of all non‑refundable deposits and may require payment for Services performed up to the effective date of termination.

Either party may terminate for material breach if the other party fails to cure such breach within 14 days of written notice. Termination shall not relieve Client of the obligation to pay for Services already performed or for non‑refundable third‑party commitments made on Client's behalf.

Confidentiality

Each party acknowledges that in the performance of this Agreement it may obtain confidential or proprietary information of the other party. "Confidential Information" includes business plans, guest lists, pricing, vendor proposals, creative concepts, and any information designated as confidential or that reasonably should be understood to be confidential.

Each party shall: (a) hold Confidential Information in strict confidence; (b) not disclose Confidential Information to any third party except as required to perform the Services or as required by law; and (c) use Confidential Information solely for the purpose of performing under this Agreement. The obligations in this section survive termination for a period of three (3) years, except that obligations regarding trade secrets survive for as long as the information qualifies as a trade secret under applicable law.

Indemnification; Limitation of Liability

Client shall indemnify and hold Planner harmless from and against any claims, liabilities, losses, damages, and expenses (including reasonable attorneys' fees) arising from Client's negligence, willful misconduct, or breach of this Agreement. Planner shall indemnify Client for Planner's gross negligence or willful misconduct.

Except for liability arising from gross negligence or willful misconduct, each party's liability to the other under this Agreement shall be limited to direct damages not to exceed the total fees paid to Planner under this Agreement. In no event shall either party be liable for consequential, incidental, punitive, or special damages.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

The parties shall attempt in good faith to resolve any dispute arising out of this Agreement through negotiation. If unresolved, the parties agree that any action shall be brought in the state or federal courts located within the governing state specified above.

Entire Agreement; Amendments

This Agreement, together with any attachments or SOW exhibits executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, proposals, or representations, written or oral. No amendment or modification shall be effective unless in writing and signed by both parties.

Miscellaneous Provisions

Relationship of the parties: Planner is an independent contractor and not an employee, partner, or joint venturer of Client. Planner shall secure any necessary permits, licenses, or insurance required to perform the Services unless otherwise agreed in writing.

Acknowledgment

By signing below, the parties acknowledge that they have read, understand, and agree to be bound by the terms and conditions of this Event Planning Package Agreement.

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