Event Planning Party IDC Form

Event Planning Party IDC Form

This Event Planning Party IDC Form (the "Agreement") is entered into as of by and between Client Name: and Planner Name: .

Recitals

WHEREAS, Client desires to retain Planner to provide event planning and coordination services for the event described in this Agreement; and

WHEREAS, Planner represents that it has the expertise, staffing, and capacity to perform the scope of services set forth herein and will perform such services in a professional manner consistent with industry standards; and

WHEREAS, the parties desire to document the terms, payment, confidentiality, and governance of the relationship in this Agreement.

Scope of Work

Planner shall provide event planning, coordination, and related services for the event described below. Planner's duties shall include vendor selection and coordination, timeline development, onsite management, and other services specifically set forth in the Scope of Work.

Payment Terms

Client shall pay Planner the fees set forth below in consideration for Planner's services. All fees are exclusive of applicable taxes and third-party vendor charges unless otherwise stated.

Any undisputed amount not received by Planner when due shall accrue interest at the rate of applied monthly, and a late fee of may be charged after days past due. Client shall also reimburse Planner for reasonable collection costs and attorneys' fees incurred to recover overdue amounts.

Term and Termination

This Agreement commences on Start Date: and, unless earlier terminated as provided herein, terminates on End Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within days after receipt of written notice specifying the breach. Termination shall not relieve Client of its obligation to pay for services rendered and expenses incurred prior to termination.

Confidentiality

Each party acknowledges that it may receive Confidential Information of the other party. "Confidential Information" means nonpublic, proprietary, or business information disclosed in connection with this Agreement. The receiving party shall (a) hold such information in strict confidence; (b) not disclose it to third parties except to employees, agents, or subcontractors who have a need to know and are bound to similar confidentiality obligations; and (c) use it solely to perform its obligations hereunder. Confidential Information does not include information that is or becomes publicly available through no fault of the receiving party, is rightfully received from a third party without restriction, or is independently developed without use of the disclosing party's Confidential Information.

Upon termination or upon written request, the receiving party shall return or destroy all Confidential Information and certify in writing the disposition of such materials.

Indemnification

Each party shall indemnify, defend, and hold harmless the other party and its officers, directors, agents, and employees from and against any third-party claims, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of the indemnifying party's gross negligence, willful misconduct, or material breach of this Agreement.

Insurance and Compliance

Planner shall maintain general liability insurance in commercially reasonable amounts and any other insurance required by law or reasonably requested by Client for the Event. Planner shall comply with all applicable laws, ordinances, permits, and venue rules in performing services.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. Any dispute arising out of or relating to this Agreement shall be resolved by binding arbitration if the parties agree in writing, otherwise in the courts located in the county where Client's principal place of business is located.

Entire Agreement

This Agreement, together with any attachments and the Scope of Work, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral. Any amendment or modification of this Agreement must be in writing and signed by both parties.

Miscellaneous Provisions

The parties are independent contractors and nothing in this Agreement creates an employer-employee, partnership, joint venture, or agency relationship. If any provision of this Agreement is held unenforceable, the remaining provisions shall remain in full force and effect. Notices under this Agreement shall be in writing and delivered to the addresses provided below.

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