Event Planning Party Planner

Event Planning Party Planner Agreement

Parties

Client Name:

Client Address:

Planner Name:

Planner Business Address:

Recitals

WHEREAS, Client desires to engage Planner to provide professional event planning and coordination services for the event described in this Agreement; and

WHEREAS, Planner represents that Planner has the experience, personnel, and ability to perform such services and agrees to provide such services under the terms and conditions set forth herein; and

WHEREAS, the parties wish to set forth their respective duties, payment obligations, and other terms for the planning and execution of the event.

Event Details

Scope of Work

Planner shall provide event planning, design, supplier coordination, timeline development, on-site management, and related services as further specified below. Planner shall act as an independent contractor and coordinate with Client-approved vendors. Material changes to the Scope of Work shall be made only by written Change Order signed by both parties and may incur additional fees as specified in this Agreement.

Full event planning On-site coordination Design and styling

Vendor referrals Custom requests (subject to Change Order)

Payment Terms

Client shall pay Planner fees as follows. All monetary amounts are in U.S. dollars. Payments not received by the due date shall incur the stated late fee and may result in suspension of services.

Deposit due upon execution of this Agreement. Deposit is non-refundable except as expressly provided in the Cancellation and Refunds clause below.

Late payments shall incur the stated percentage of the overdue amount after a grace period of days.

Change Orders

Any additions, deletions, or modifications to the Scope of Work requested by Client after execution of this Agreement will be made only by written Change Order signed by both parties. Change Orders may affect the schedule and will be billed at Planner's standard additional services rate of per hour or as otherwise agreed.

Term and Termination

This Agreement commences on the Effective Date and continues until completion of the services for the event or earlier termination in accordance with this section.

Effective Date:    Termination Date (if applicable):

Either party may terminate this Agreement for material breach by the other party if the breach remains uncured for days after written notice. Termination by Client without cause shall not relieve Client of payment obligations for services performed and non-refundable deposits as set forth herein.

Cancellation and Refunds

Cancellation by Client more than 60 days prior to the Event: refund of fees paid less non-refundable deposit and actual unrecoverable costs. Cancellation by Client within 60 days of the Event: Client remains obligated to pay a cancellation fee equal to the remaining balance unless Planner secures a replacement engagement for the same date. Specific refund and cancellation amounts will be calculated based on documented vendor commitments.

Confidentiality

Each party agrees to maintain in confidence all proprietary or confidential information disclosed by the other party in connection with this Agreement, including but not limited to guest lists, vendor pricing, design concepts, and business operations. Confidential information does not include information that is or becomes publicly available other than through a breach of this Agreement or is required to be disclosed by law, provided the disclosing party gives prompt notice to the other to seek protective orders or limit disclosure.

Independent Contractor; Insurance; Indemnification

Planner is an independent contractor and not an employee or agent of Client. Planner shall maintain appropriate general liability insurance and, upon request, provide proof of insurance. Client shall indemnify and hold Planner harmless from third-party claims arising out of Client-provided materials, venues, or negligence, and Planner shall indemnify Client for Planner's grossly negligent acts or willful misconduct.

Limitation of Liability

Except for liability arising from willful misconduct or gross negligence, each party's aggregate liability under this Agreement shall be limited to the total fees paid to Planner under this Agreement. In no event shall Planner be liable for consequential, special, or punitive damages.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles.

Entire Agreement; Amendments

This Agreement, including any attached exhibits and written Change Orders, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior agreements and representations. Any amendment to this Agreement must be in writing and signed by both parties.

Dispute Resolution

The parties will attempt in good faith to resolve any dispute arising out of or relating to this Agreement through negotiation between senior representatives. If unresolved, disputes shall be resolved by binding arbitration in the county of the governing law state, and judgment on the arbitration award may be entered in any court of competent jurisdiction.

Notices

Notices shall be in writing and delivered by hand, overnight courier, or certified mail to the addresses provided above and shall be effective upon receipt.

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