Event Planning Pool Party Document

EVENT PLANNING POOL PARTY AGREEMENT

This Event Planning Pool Party Agreement (the Agreement) is made between:

Client Name:   Event Planner/Company:

RECITALS

WHEREAS, Client desires to engage Planner to provide event planning, coordination, and related services for a pool party to be held at the location specified below; and

WHEREAS, Planner is qualified and experienced in event planning and agrees to perform such services in accordance with the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend by this Agreement to define their respective rights, duties and obligations with respect to the planning and execution of the Pool Party Event.

EVENT DETAILS

Event Date:   Start Time:   End Time:

SCOPE OF WORK

Planner shall provide professional event planning and coordination services for the Pool Party Event, including but not limited to venue coordination, vendor management, timeline development, setup and teardown supervision, and on-site event management as specified below. Planner's duties shall be performed with reasonable care and in a professional manner.

SERVICES & EQUIPMENT

The following services are included (check all that apply). Checked items form part of the obligations under this Agreement:

Venue coordination    Catering coordination    Lifeguard services

Pool-side furniture & rentals    Entertainment/DJ    Setup and cleanup

PAYMENT TERMS

Client agrees to pay Planner the fees and charges as set forth below. All amounts are in U.S. dollars unless otherwise stated.

Deposit Due By:   Remaining Balance Due:

Late Payment: Unpaid amounts shall accrue interest at the rate of per month (or the maximum lawful rate if less). Client shall also be responsible for collection costs and reasonable attorney's fees incurred by Planner in collecting overdue amounts.

TERM AND TERMINATION

This Agreement commences on: and terminates upon completion of the services on:

Either party may terminate this Agreement for convenience upon days' prior written notice. Termination by Client less than the notice period may result in forfeiture of deposit and additional termination fees as set forth in this Agreement.

If Planner terminates for material breach by Client, Client remains liable for all amounts earned and reasonable damages. If Client cancels, cancellation fees will be assessed as follows: cancellations more than 60 days before event — forfeiture of deposit; 30–60 days — 50% of total fee; less than 30 days — 100% of total fee unless otherwise agreed in writing.

INSURANCE, LIABILITY & INDEMNIFICATION

Client shall be responsible for maintaining appropriate liability insurance for the Event and shall provide proof of insurance upon Planner's request. Planner shall maintain general liability insurance for Planner's operations. Neither party shall be liable for indirect, incidental, consequential, or punitive damages arising from the performance of this Agreement except for gross negligence or willful misconduct.

Client releases, indemnifies and holds Planner, its officers, employees and agents harmless from and against any claims, losses, liabilities, damages, costs and expenses (including reasonable attorney's fees) arising out of Client's negligence, failure to comply with safety instructions, failure to obtain required permits, or misconduct of Event attendees.

SAFETY, PERMITS AND COMPLIANCE

Client shall ensure compliance with all applicable safety regulations, local ordinances, pool rules, and permit requirements. If lifeguard services are required by law or by the venue, such services must be engaged and paid for as part of the Scope of Work. Client is responsible for ensuring minors are supervised per venue rules.

CONFIDENTIALITY

Each party shall keep confidential all non-public business information and proprietary materials disclosed by the other party in connection with this Agreement. Confidential information does not include information that is or becomes generally available to the public through no wrongful act of the receiving party or that is required to be disclosed by law, in which case the receiving party shall give prompt notice and cooperate with efforts to seek protective measures.

FORCE MAJEURE

Neither party shall be liable for failure or delay in performing obligations caused by events beyond its reasonable control, including but not limited to acts of God, fire, flood, government action, or public health emergencies. The affected party shall provide prompt notice and use commercially reasonable efforts to mitigate the effects of such event. If the force majeure event continues for a period of thirty (30) days, either party may terminate this Agreement without further liability except for obligations accrued prior to termination.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the state identified below. Any dispute arising out of or relating to this Agreement shall first be submitted to good faith negotiation between the parties. If unresolved, disputes shall be resolved by binding arbitration in the county where Planner maintains its principal place of business, under the applicable rules of arbitration, and judgment upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction.

Governing Law State:

ENTIRE AGREEMENT

This Agreement, including all attachments and any written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations, and understandings, whether written or oral. Any modification to this Agreement must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. The parties are independent contractors; nothing herein creates an agency, partnership, joint venture or employment relationship.

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