Event Planning Prom Update

EVENT PLANNING PROM UPDATE

Parties

Event Planner:

Client:

Recitals

WHEREAS, Event Planner has professional experience in planning, coordinating and managing school prom events and related services; and

WHEREAS, Client desires to retain Event Planner to provide planning, vendor coordination and event-day management services for the prom event specified below, and Event Planner agrees to provide such services under the terms set forth in this Update;

WHEREAS, the parties previously entered into an Event Planning Agreement and now agree to this written Update to document changes in scope, schedule, and payment as of this effective date: .

Event Details

Event Name:

Event Date: Venue:

Scope of Work

The Event Planner will provide planning, coordination and on-site management services as described below. The Planner's responsibilities include but are not limited to vendor selection and negotiation, timeline preparation, décor and layout consultation, logistics, staffing coordination, and event-day management. The following additional details amend the base agreement:

Payment Terms

Total Fee: $

Late Fee: % of overdue amount, assessed monthly at the stated percentage or the maximum allowed by law, whichever is less.

Invoicing: Planner will submit written invoices to Client at the contact information provided. Payment is due upon receipt of invoice unless otherwise stated above. Client is responsible for any third-party vendor charges pre-approved in writing.

Check    Card on file    Wire transfer

Term and Termination

This Update is effective as of: and shall remain in effect until: , unless earlier terminated in accordance with this section.

Either party may terminate this Update for convenience upon providing days' prior written notice. Either party may terminate immediately for material breach by the other party if the breaching party fails to cure such breach within days after written notice specifying the breach.

Upon termination, Client shall pay Planner for all services performed and costs incurred through the effective date of termination, including any non‑refundable vendor deposits.

Confidentiality

Each party agrees to maintain in confidence all non-public information disclosed by the other party that is designated confidential or that, by its nature, should reasonably be understood to be confidential ("Confidential Information"). Confidential Information does not include information that is (i) already known to the receiving party without restriction, (ii) publicly available through no fault of the receiving party, (iii) rightfully received from a third party without confidentiality obligations, or (iv) independently developed without use of the disclosing party's Confidential Information.

Indemnification (Summary)

Each party shall indemnify, defend and hold harmless the other party from and against claims, liabilities, losses and expenses arising from the indemnifying party’s negligent acts or willful misconduct in performance of this Update. Vendor negligence or Client-provided items remain the responsibility of the party that engaged or provided them.

Governing Law; Dispute Resolution

This Update shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. The parties agree to attempt in good faith to resolve disputes by negotiation or mediation prior to commencing litigation.

Entire Agreement

This Update, together with the underlying Event Planning Agreement and any written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous oral or written understandings, agreements or representations. Any amendment to this Update must be in writing and signed by authorized representatives of both parties.

Acknowledgments

By signing below, each party represents and warrants that it has full authority to enter into this Update, that the signatory is authorized to bind the party, and that the obligations set forth are enforceable against the signing party in accordance with their terms.

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