Event Planning Rehearsal Dinner Contract

Event Planning Rehearsal Dinner Contract

This Event Planning Rehearsal Dinner Contract ("Agreement") is entered into as of between Client Name: and Event Planner Name: .

Parties and Contact Information

Recitals

WHEREAS, Client desires to engage Planner to provide event planning and coordination services in connection with a rehearsal dinner for the Client's upcoming event; and

WHEREAS, Planner represents that it has the expertise, personnel and resources necessary to provide such services and is willing to perform those services under the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Scope of Work

Planner shall provide event planning, coordination, and on-site management services for the rehearsal dinner. Services include, but are not limited to, venue liaison, timeline creation, vendor coordination, set-up oversight, and on-site management during the rehearsal dinner as detailed below.

Event Details

Event Date:

Payment Terms

Total Contract Amount: $

Deposit Amount (non-refundable unless otherwise stated): $ due on

Balance Due: $ due no later than

Late Payment: Any unpaid amount shall accrue interest at the rate of % per month (or the maximum permitted by law) beginning after days past the due date. Client shall also be responsible for any collection costs and expenses.

Term and Termination

This Agreement commences on and terminates on , unless earlier terminated pursuant to this Agreement.

Either party may terminate this Agreement for convenience upon written notice to the other party given at least days prior to the effective termination date. In the event of termination by Client without cause after Planner has incurred expenses or committed time, Client shall be responsible for payment for services performed and any non‑refundable vendor costs.

Cancellation and Refunds

Cancellation by Client more than 90 days prior to the Event Date will result in a refund of any amounts paid in excess of non‑refundable deposits. Cancellation between 30 and 90 days will forfeit the deposit. Cancellation within 30 days of the Event Date will require payment in full. Specific refund percentages and applicable vendor charges shall be described in the Payment Schedule above and will supersede general statements herein to the extent explicitly set forth.

Confidentiality

Each party agrees to maintain as confidential all proprietary information provided by the other party in connection with this Agreement, including vendor pricing, client guest lists, and non‑public business practices. Confidential information shall not include information that is or becomes publicly known through no breach of this Agreement, or information independently developed by the receiving party without use of the disclosing party's confidential information.

Client grants Planner permission to use photographs and descriptions of the rehearsal dinner for Planner's promotional materials unless Client declines below: I decline Planner use of images for promotion

Liability and Insurance

Planner will exercise reasonable care in performing services but is not responsible for the actions or omissions of third‑party vendors. To the fullest extent permitted by law, Planner's liability for any claim arising under this Agreement shall be limited to direct damages not to exceed the total amounts actually paid by Client to Planner under this Agreement. Client is responsible for securing venue insurance or recommending vendors with adequate insurance as required by the venue.

Force Majeure

Neither party shall be liable for failure or delay in performing obligations under this Agreement to the extent such failure is caused by events beyond the party's reasonable control, including but not limited to acts of God, government orders, epidemics, strikes, or severe weather. Time for performance shall be extended for a period equal to the duration of such force majeure event.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles.

Entire Agreement; Amendments

This Agreement, including any attachments and the Payment Schedule, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral. Any amendment or modification must be in writing signed by both parties.

Dispute Resolution

The parties agree to attempt in good faith to resolve any dispute arising out of or relating to this Agreement through negotiation. If unresolved, the dispute shall be resolved by binding arbitration in the county where the Planner's principal place of business is located, pursuant to the rules of the chosen arbitration provider. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction.

Sign Now