Event Planning Setup

Event Planning Setup Agreement

This Event Planning Setup Agreement (the Agreement) is entered into as of between:

Parties

Entity Type — Client: Individual Corporation LLC

Entity Type — Planner: Individual Corporation LLC

Recitals

WHEREAS, Client desires to engage Planner to perform setup, coordination, and related event planning services in connection with Client's event described herein; and

WHEREAS, Planner represents that it has the professional capacity, experience, personnel, and facilities necessary to perform such services; and

WHEREAS, the parties desire to set forth the terms and conditions governing Planner's performance and Client's payment for event planning setup services.

Scope of Work

Planner shall perform the event setup and coordination services described below. Services include, without limitation: site setup, layout and staging, vendor coordination at setup time, basic signage placement, lighting and AV positioning as specified, and cleanup responsibilities as set forth. The parties acknowledge that changes to the scope must be documented in writing and approved by both parties.

Deliverables and Timeline

Event Date:    Setup Start Time:

Payment Terms

Client shall pay Planner the total fee of USD for the services described herein, subject to the schedule below.

Deposit required upon execution:    Final payment due by:

Late fee: If any undisputed amount is not paid when due, Client shall pay a late fee equal to of the overdue amount per month, or the maximum permitted by law, whichever is lower. Client shall also be responsible for reasonable collection costs.

Expenses

Client shall reimburse Planner for reasonable, documented, pre-approved out-of-pocket expenses incurred in connection with performance of the services, including but not limited to rentals, materials, and vendor pass-through charges. Reimbursable expenses are due within days of invoice.

Term and Termination

This Agreement commences on the Start Date: and terminates on the Completion Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate immediately for material breach by the other if the breaching party fails to cure within thirty (30) days after written notice of such breach. Upon termination, Client shall pay Planner for all services performed and for non‑cancelable commitments made prior to termination.

Confidentiality

"Confidential Information" means information disclosed by one party to the other that is designated confidential or which reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Each party shall: (a) maintain the confidentiality of Confidential Information of the other party using at least the same degree of care it uses to protect its own confidential information, but not less than reasonable care; (b) use Confidential Information only to perform its obligations under this Agreement; and (c) not disclose Confidential Information to any third party except to employees, agents, contractors, or vendors who have a need to know and are bound by confidentiality obligations no less protective than those in this Agreement. Confidential Information does not include information that is publicly available without breach, independently developed, or rightfully obtained from a third party.

Upon termination or request, receiving party shall return or destroy Confidential Information and certify destruction if requested.

Insurance; Indemnification

Planner shall maintain commercial general liability insurance and, if applicable, workers' compensation insurance in amounts customary and sufficient for the services provided. Planner shall provide certificates of insurance upon Client's reasonable request.

Each party shall indemnify and hold harmless the other from and against claims, liabilities, losses, damages, and expenses arising from the indemnifying party's gross negligence or willful misconduct in performing this Agreement, except to the extent caused by the indemnified party's negligence or breach.

Force Majeure

Neither party shall be liable for delays or failures in performance due to causes beyond its reasonable control, including acts of God, government action, labor disputes, or severe weather, provided the affected party promptly notifies the other and uses commercially reasonable efforts to mitigate the effect of such events.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law rules. The parties shall first attempt in good faith to resolve disputes by negotiation. If negotiations fail, the parties agree to submit the dispute to mediation, and if mediation does not resolve the dispute, either party may pursue binding arbitration or litigation as provided in this Agreement.

Assignment; Severability; Entire Agreement

Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Planner may subcontract portions of the services so long as Planner remains responsible for performance. If any provision of this Agreement is held invalid, the remainder of this Agreement shall remain in full force and effect. This Agreement, including any attachments or written amendments signed by both parties, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior negotiations, representations, and agreements, whether written or oral.

Notices

All notices required or permitted hereunder must be in writing and delivered to the addresses set forth above or to such other address as a party may specify in writing. Notices are deemed given when delivered in person, by nationally recognized overnight courier, or three (3) days after deposit in the U.S. mail, postage prepaid.

Sign Now