Event Planning Small Stage

Event Planning Small Stage Agreement

Client Name:

Planner Name:

Event Name:    Event Location:

Effective Date:

Recitals

WHEREAS, Planner is engaged in the business of planning, coordinating and providing on-site production services for small stage events, including stage assembly, basic lighting, and sound coordination; and

WHEREAS, Client desires to retain Planner to provide planning and on-site production services for the Event described above on the terms and conditions set forth in this Agreement; and

WHEREAS, Planner represents that Planner has the personnel, experience, and equipment necessary to perform the services for a small stage suitable to the Event;

Scope of Work

Planner will provide the services described in this section for the Event. Planner's obligations include planning, coordination, site supervision, provision and installation of small stage structure and basic stage elements, and coordination of on-site crew as set forth below. Any services not expressly listed must be agreed in writing by both parties.

Stage construction and rigging
Basic lighting package (focused fixtures, stand lights)
Sound coordination and monitor mix (does not include full FOH rental unless specified)
On-site technical crew for load-in, show, and load-out
Permit assistance (filing and coordination only; permit fees are additional)

Payment Terms

Total Fee: $

Deposit Amount (non-refundable except as provided below): $    Due on:

Balance Due: $    Due no later than:

Late Payment: If any payment is more than days late, interest shall accrue at % per month on the unpaid balance, plus a one-time administrative late fee of $. Payments received shall be applied first to accrued fees and interest, then to principal.

Term and Termination

Term Commencement Date:

Term End Date:

Either party may terminate for material breach if the breaching party fails to cure within days after written notice. Planner may suspend services immediately if Client fails to make any required payment when due. Upon termination, Client shall pay Planner for all services performed, non-cancelable commitments made on Client’s behalf, and costs of demobilization.

Confidentiality

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with this Agreement that is designated as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure. Confidential information does not include information that: (a) is or becomes publicly available through no fault of the receiving party; (b) is rightfully received from a third party without restriction; or (c) is independently developed without use of the disclosing party’s confidential information. The obligations of confidentiality shall survive termination for a period of years, except that trade secrets remain protected for as long as they qualify as trade secrets under applicable law.

Insurance and Indemnification

Planner shall maintain general liability insurance and workers' compensation as required by law. Client shall indemnify and hold Planner harmless from claims, liabilities, damages, and expenses arising from Client's negligence, misuse of equipment, or breach of this Agreement, except to the extent caused by Planner's gross negligence or willful misconduct. The obligation to indemnify survives termination of this Agreement.

Force Majeure

Neither party shall be liable for failure or delay in performance due to causes beyond its reasonable control, including but not limited to natural disasters, acts of government, labor disputes, or public health emergencies. The affected party shall promptly notify the other and use reasonable efforts to resume performance.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. Any action to enforce this Agreement shall be brought in the courts located in .

Entire Agreement

This Agreement, including any attachments or written amendments signed by both parties, constitutes the entire agreement between Planner and Client with respect to the subject matter hereof and supersedes all prior negotiations, proposals, and agreements, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

By signing below, the parties represent that they have authority to enter into this Agreement and that they accept and will abide by its terms.

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