Event Planning Special Events Request

Event Planning Special Events Request

This Event Planning Special Events Request ("Request") is entered into by and between: Client Name: Client Address: and Event Planner Name: Planner Address: Effective Date:

Recitals

WHEREAS, the Client seeks professional event planning, coordination and management services for one or more special events described herein; and

WHEREAS, the Event Planner represents that it possesses the experience, personnel, equipment and licensing necessary to perform the services requested and is willing to provide such services under the terms and conditions set forth in this Request; and

WHEREAS, the parties desire to set forth the scope, payment terms, insurance requirements and other obligations applicable to the proposed special event(s).

Event Details

Scope of Work

The Event Planner shall provide the following services for the Event(s). The Scope of Work below describes deliverables, milestones and responsibilities. Any changes to the written scope must be approved in writing by both parties and may affect the fee and schedule.

Payment Terms

Compensation for services under this Request shall be as follows. The Client agrees to pay the Event Planner the amounts and on the schedule set forth below. All fees are exclusive of sales, use or similar taxes for which the Client is responsible.

Term and Termination

This Request shall commence on Start Date: and shall terminate on End Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Request for material breach by the other party if the breaching party fails to cure such breach within Notice Period: after written notice. Upon termination, the Client shall pay the Event Planner for services performed and non-cancellable obligations incurred prior to the effective date of termination.

Confidentiality

The parties acknowledge that each may disclose Confidential Information in connection with performance of this Request. "Confidential Information" means non-public information disclosed in tangible or intangible form that is identified as confidential or would reasonably be considered confidential given the nature of the information.

Each party agrees to: (a) use Confidential Information solely for the purposes of performing under this Request; (b) restrict disclosure to employees, contractors or agents who have a need to know and are bound by confidentiality obligations no less protective than those set forth herein; and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. Confidentiality obligations shall survive termination for a period of two (2) years, except with respect to trade secrets, which shall be protected for as long as permitted by applicable law.

Acknowledgment: The Client and Event Planner acknowledge and agree to the foregoing confidentiality obligations.

Insurance, Permits and Compliance

The Client and Event Planner shall each maintain, at their own expense, insurance sufficient for their respective activities and shall obtain any permits, licenses or approvals required by local authorities for the Event(s). The Client shall provide evidence of venue permissions and any required permits to the Event Planner at least Permit Delivery Date: .

Cancellation; Force Majeure

If the Client cancels the Event for any reason, the Client shall remain responsible for fees and expenses incurred up to the date of cancellation and for any non‑cancellable commitments. Cancellation Fee:

Neither party shall be liable for failure or delay in performance resulting from causes beyond its reasonable control, including acts of God, government action, labor disputes, severe weather, terrorism or other Force Majeure events. The impacted party shall promptly notify the other and use commercially reasonable efforts to mitigate the effect of such event.

Indemnification

Each party (the "Indemnitor") shall indemnify, defend and hold harmless the other party, its officers, directors, employees and agents (the "Indemnitees") from and against any third‑party claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of the Indemnitor's negligence, willful misconduct or breach of this Request, except to the extent such claims arise from the Indemnitee's negligence or willful misconduct.

Governing Law

This Request shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

Entire Agreement

This Request, including any attachments or executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether oral or written. No modification shall be effective unless in writing and signed by both parties.

Additional Provisions

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