Event Planning Super Bowl Template

EVENT PLANNING AGREEMENT — SUPER BOWL TEMPLATE

This Event Planning Agreement (the Agreement) is entered into by and between Client Name: and Event Planner Name: . The parties agree as follows.

WHEREAS

WHEREAS, Client desires to engage Planner to provide event planning, coordination, logistics and related services for a Super Bowl-related event (the Event); and

WHEREAS, Planner represents that Planner possesses the expertise, personnel and resources necessary to perform the services described in this Agreement and is willing to perform such services on the terms set forth herein; and

WHEREAS, the parties intend to set forth their respective responsibilities, payment terms and other material terms governing the planning and execution of the Event.

EVENT DETAILS

SCOPE OF WORK

Planner shall provide event planning and coordination services including, but not limited to, vendor procurement and management, timeline creation and enforcement, on-site coordination during the Event, venue layout and floor plan management, guest experience planning, security coordination, audiovisual and staging oversight, and post-event reconciliation. Specific deliverables and responsibilities are described below.

Vendor management On-site coordination Guest list & credentialing Security coordination

PAYMENT TERMS

Client shall pay Planner the fees set forth below in consideration for the services rendered. All amounts are in United States dollars unless otherwise specified.

All reimbursable third-party expenses (including vendor deposits, venue invoices, permits, and production rentals) shall be invoiced to Client and paid in accordance with the invoice terms. Planner shall obtain Client approval prior to incurring any single expense exceeding .

TERM AND TERMINATION

This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon providing written notice to the other party at least days prior to the intended termination date. Termination for cause may be effected immediately by the non-breaching party if the breaching party fails to cure a material breach within 10 days following written notice of such breach.

Upon termination, Client shall pay Planner for all services performed and reasonable third-party costs incurred through the effective date of termination. Any deposits paid that are non-refundable under vendor agreements shall remain the responsibility of Client.

CONFIDENTIALITY

Each party agrees to hold in strict confidence all non-public information disclosed by the other party that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure (Confidential Information). Confidential Information does not include information that: (a) is or becomes generally available to the public other than through a breach of this Agreement; (b) was known to the receiving party prior to disclosure; (c) is received from a third party without breach of any obligation of confidentiality; or (d) is independently developed without use of Confidential Information.

The receiving party shall use Confidential Information solely for the performance of this Agreement and shall not disclose it to any third party except to those of its employees, agents or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. The obligations in this Section shall survive termination of this Agreement for a period of three (3) years.

INSURANCE & LIABILITY

Planner shall maintain commercial general liability insurance and, where applicable, professional liability and workers' compensation coverage. Planner's liability for direct damages arising from gross negligence or willful misconduct shall not be limited. Except for liability arising from gross negligence or willful misconduct, neither party shall be liable to the other for consequential, incidental, special or punitive damages. The total liability of Planner for any claim arising out of or related to this Agreement shall not exceed the total fees paid by Client to Planner under this Agreement.

NOTICES

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its choice-of-law principles. Any disputes arising out of or relating to this Agreement shall be resolved in the state or federal courts located within that State.

ENTIRE AGREEMENT

This Agreement, including the Scope of Work and any written exhibits or attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations and communications, whether written or oral. Any amendment or modification of this Agreement must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Neither party may assign this Agreement without the prior written consent of the other party, except that Planner may assign to an affiliate or in connection with the sale of substantially all of its assets. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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