Event Planning Valentines Event

EVENT PLANNING AGREEMENT — VALENTINES EVENT

This Event Planning Agreement ("Agreement") is entered into on Effective Date: by and between Client Name: and Event Planner Name: . Client Address:

RECITALS

WHEREAS, Client wishes to engage Planner to plan, coordinate and manage a Valentine-themed event described herein (the "Event"), and Planner has represented that it possesses the skills, personnel and experience necessary to provide such services; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the planning, production and delivery of services for the Event under the terms and conditions of this Agreement; and

WHEREAS, the parties intend for the terms of this Agreement to govern all aspects of Planner's engagement for the Event unless otherwise amended in writing signed by both parties.

EVENT DETAILS

Estimated Guest Count:   Primary Contact Name:   Contact Phone:

SCOPE OF WORK

Planner shall provide event planning, coordination, and management services for the Event. Services shall include the tasks set forth below and any additional services expressly agreed in writing.

SERVICES AND DELIVERABLES

Planner will coordinate the following categories as applicable (check all that apply):

Decor and theming Catering coordination Entertainment booking

Audio/visual coordination Logistics and on-site management Vendor liaison and contracts

TIMELINE AND MILESTONES

PAYMENT TERMS

Total Fee: $   Deposit Amount: $

Deposit Due By:    Balance Due By:

Late Fee: . Client shall also be responsible for any reasonable collection costs and attorney fees incurred to enforce payment.

CHANGES; ADDITIONAL SERVICES

Any material change to the Scope of Work after execution of this Agreement shall be documented by a written change order signed by both parties. Additional services requested by Client shall be billed at the rates set forth in the change order and are payable according to the payment terms of this Agreement.

TERM AND TERMINATION

Term Commencement Date: . Term End Date: .

Either party may terminate this Agreement for material breach not cured within Notice Period: days after written notice. If Client cancels the Event without cause, Client remains liable for nonrefundable amounts already paid to third-party vendors and any cancellation fees reasonably incurred by Planner as set forth in a cancellation schedule below.

CONFIDENTIALITY

Each party acknowledges that in the course of performance it may receive Confidential Information of the other. "Confidential Information" means non-public information disclosed in connection with this Agreement, including pricing, guest lists, budget details, trade secrets, marketing plans and vendor rates. Each party agrees (i) to hold Confidential Information in strict confidence, (ii) not to disclose such information to third parties except to employees, subcontractors or vendors who have a need to know and are bound to similar confidentiality obligations, and (iii) to use Confidential Information solely for the performance of this Agreement. Confidentiality obligations shall survive termination for a period of three (3) years, except that trade secrets shall be protected for so long as they remain trade secrets under applicable law. Confidential Information does not include information that is or becomes publicly known through no breach, is already in the receiving party’s possession without restriction, or is rightfully received from a third party without breach of any obligation of confidentiality.

INSURANCE; LIABILITY

Planner shall maintain commercial general liability insurance in an amount reasonable for the size and nature of the Event and shall provide certificate of insurance upon Client request. Planner's liability for direct damages under this Agreement shall be limited to the total fees paid by Client to Planner under this Agreement. In no event shall either party be liable for consequential, incidental or punitive damages except in cases of willful misconduct or gross negligence.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, employees and agents from and against any third-party claims, liabilities, damages and costs (including reasonable attorneys' fees) arising out of the indemnifying party's negligence, willful misconduct, or breach of this Agreement. This indemnity does not apply to the extent caused by the indemnitee's negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. Any disputes arising under this Agreement shall be resolved in the state or federal courts located in the governing jurisdiction identified above.

ENTIRE AGREEMENT

This Agreement, including any written change orders executed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or modification of this Agreement shall be binding unless in writing and signed by both parties.

NOTICES

REPRESENTATIONS; AUTHORITY

Each party represents and warrants that it has full authority to enter into this Agreement and to perform its obligations hereunder. The persons signing below represent and warrant that they are duly authorized to execute this Agreement on behalf of the party they represent.

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