Event Planning Weekend Event

Event Planning Weekend Event Agreement

This Event Planning Agreement (the Agreement) is entered into by and between:

Client Name:

Event Planner / Service Provider:

WHEREAS

WHEREAS, Client desires to engage Planner to provide event planning and coordination services for a weekend event described below; and

WHEREAS, Planner represents that it has the expertise, staff, and resources to perform the services described in this Agreement and is willing to provide such services pursuant to the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Event Details

Event Dates: Start:    End:

Scope of Work

Planner shall provide professional event planning, coordination, and on-site management services for the Event. Services may include but are not limited to venue sourcing, vendor management, scheduling, logistics, on-site supervision during the weekend, troubleshooting, and final wrap-up.

Venue sourcing    Catering coordination    Entertainment booking    Transportation & logistics    On-site management

Payment Terms

Total Fee: $ — This fee covers Planner’s professional fees and coordination services as described in the Scope of Work. Client is responsible for third-party vendor costs unless otherwise agreed in writing.

Deposit Amount: $ due upon execution of this Agreement. Final Payment: $ due no later than .

Accepted Methods of Payment:

Late Payment: Any undisputed amount not paid within days after the due date shall accrue interest at or the maximum permitted by law, whichever is less. Client shall also be responsible for reasonable collection costs.

Term and Termination

Term Commencement: This Agreement shall commence on and shall remain in effect through the completion of services on or about , unless earlier terminated in accordance with this Section.

Termination for Convenience: Either party may terminate this Agreement for any reason upon days’ prior written notice to the other party. Termination shall not relieve Client of its obligation to pay for services performed and non-cancellable commitments incurred by Planner prior to termination.

Termination for Cause: Either party may terminate immediately for material breach if the breaching party fails to cure within days after written notice. In the event of termination for cause by Client, Planner shall be entitled to payment for services rendered and documented non-recoverable costs.

Confidentiality

Each party shall keep confidential and shall not disclose to any third party any Proprietary Information of the other party disclosed in connection with this Agreement, except as necessary to perform obligations hereunder or as required by law. "Proprietary Information" excludes information that (a) is or becomes publicly known other than through breach of this Agreement, (b) is rightfully received from a third party without restriction, or (c) is independently developed without use of the other party’s Proprietary Information.

Upon termination or expiration of this Agreement, each party shall return or destroy the other party’s Proprietary Information and certify in writing that such destruction has occurred, except for one archival copy retained solely for compliance and recordkeeping purposes.

Insurance; Indemnification

Planner shall maintain appropriate commercial general liability insurance and, where applicable, vendor insurance covering the Event. Client shall obtain any venue-required insurance and permits. Each party shall indemnify, defend and hold harmless the other from third-party claims arising from its negligence or willful misconduct in connection with the Event, subject to applicable law and limitations on liability set forth below.

Limitation of Liability

Except for liability arising from gross negligence or willful misconduct, neither party shall be liable to the other for incidental, consequential, or punitive damages. Planner’s aggregate liability for any claim arising out of or related to this Agreement shall not exceed the total fees paid by Client to Planner under this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

Entire Agreement; Amendments

This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. Any amendment or modification must be in a written instrument signed by both parties.

Notices

Miscellaneous

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that Planner may assign to an affiliate or in connection with a sale of substantially all of its business assets.

Severability: If any provision of this Agreement is declared invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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