Event Recording Template

EVENT RECORDING AGREEMENT

Client Name:    Service Provider Name:

Event Name:    Event Date:

Event Location:

WHEREAS

WHEREAS, Client desires to have the Event recorded and documented by a professional recording service, and Service Provider represents that it possesses the necessary expertise, equipment and personnel to perform audio and/or video recording services in connection with the Event; and

WHEREAS, the parties wish to set forth the scope, terms of payment, ownership and permitted use of recordings and related deliverables to avoid future disputes and to protect confidential information exchanged in the course of performing such services.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:

1. SCOPE OF WORK

Service Provider shall provide professional recording services for the Event. Services shall include capture, on-site recording, post-production editing as specified below, and delivery of final master files in the formats specified. The work shall conform to the technical specifications and timeline set forth in this Agreement.

Recording Type: Audio Video Photography

2. PAYMENT TERMS

Client shall pay Service Provider the fees set forth below for performance of the Scope of Work. All fees are due in U.S. dollars unless otherwise agreed in writing.

Deposit Amount:    Balance Due By:

Any payment not received within the time specified in the Payment Schedule shall incur a late fee equal to:    Interest shall accrue from the date payment was due until paid in full.

3. TERM AND TERMINATION

This Agreement commences on the Start Date and continues until completion of the Services and delivery of final Deliverables or until the End Date, unless earlier terminated in accordance with this Section.

Start Date:    End Date:

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective termination date. Termination for cause may be effected immediately upon material breach by the other party if such breach remains uncured for a period of days following written notice of breach.

4. CONFIDENTIALITY

The parties acknowledge that during performance of the Services each may receive or have access to Confidential Information of the other. "Confidential Information" shall mean non-public business, technical, creative and financial information disclosed in connection with this Agreement. Each party agrees to: (a) maintain the confidentiality of the other party's Confidential Information using at least the same degree of care as it uses to protect its own confidential information but no less than reasonable care; (b) use Confidential Information solely for purposes of performing under this Agreement; and (c) not disclose Confidential Information to any third party except to employees, contractors or agents who have a need to know and are bound by confidentiality obligations at least as protective as those herein. Confidential Information shall not include information that is or becomes publicly available without breach, was rightfully in the receiving party’s possession prior to disclosure, or is required to be disclosed by law (provided the disclosing party is given prompt notice and the disclosure is limited to the extent required).

5. INTELLECTUAL PROPERTY AND USE

Ownership of master recordings and raw media shall be as follows: Client shall retain ownership of all underlying content created by Client and recorded at the Event. Service Provider shall retain ownership of its pre-existing materials and post-production files until payment in full is received. Upon full payment, Service Provider grants Client a non-exclusive, perpetual license to use, reproduce and distribute the final delivered recordings for Client's promotional, archival and commercial purposes, subject to any additional license terms stated in the Scope of Work.

6. REPRESENTATIONS; INSURANCE; INDEMNITY

Each party represents that it has authority to enter into this Agreement and that performance will not violate any obligations to third parties. Service Provider shall maintain general liability insurance and, where applicable, professional liability and equipment insurance sufficient to cover its obligations. Service Provider shall indemnify and hold harmless the Client from any claims arising from Service Provider's negligent performance or willful misconduct. Client shall indemnify Service Provider from claims arising from Client-supplied materials or instructions that infringe third-party rights.

7. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. Any dispute arising under this Agreement shall be resolved in the state or federal courts located within that jurisdiction.

8. ENTIRE AGREEMENT

This Agreement, including any attachments, schedules and the Scope of Work, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations, proposals, understandings and agreements, whether written or oral. No modification of this Agreement will be effective unless in writing and signed by authorized representatives of both parties.

9. NOTICES

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