Event Retreat Addendum

EVENT RETREAT ADDENDUM

This Event Retreat Addendum (Addendum) is entered into as of Effective Date: by and between Client Name: and Service Provider Name: .

WHEREAS

WHEREAS, Client and Service Provider are parties to an existing agreement identified as Master Agreement or Event Services Agreement (Agreement) under which Service Provider provides event planning and operational services; and

WHEREAS, the parties desire to add and clarify certain event-specific terms for the retreat described below and to set forth payment, scheduling, confidentiality and termination provisions applicable to the retreat; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the Agreement is amended as follows.

SCOPE OF WORK

Event Name:   Event Start Date:   Event End Date:

Anticipated Number of Attendees:   Primary On-site Contact:   Contact Phone:

ADDITIONAL SERVICES

The following additional services, if checked, are included under this Addendum subject to separate line-item details:

Catering    Transportation / Shuttle    Audio / Visual / Staging    Lodging Coordination

PAYMENT TERMS

Total Fee for Retreat Services: USD.

Deposit Amount:   Final Payment Due:

Late Payment: Any undisputed amounts not paid when due shall accrue interest at the rate of or the maximum permitted by law, whichever is less. Client is responsible for reasonable collection costs and attorney fees incurred by Service Provider to collect overdue amounts.

TERM AND TERMINATION

Term Start Date:   Term End Date: .

Either party may terminate this Addendum for convenience upon written notice delivered at least days prior to the scheduled event. Service Provider may terminate immediately for material breach by Client or for nonpayment. Termination shall not relieve Client of obligation to pay for services rendered or non-cancellable third-party commitments incurred prior to termination.

CONFIDENTIALITY

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with the retreat that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information excludes information that (a) is or becomes generally known to the public other than by breach of this Addendum; (b) is received from a third party without breach of any obligation of confidentiality; or (c) is independently developed without use of the other party’s confidential information. A party may disclose confidential information to comply with applicable law, provided it promptly notifies the disclosing party to permit a protective order or other remedy.

INSURANCE AND LIABILITY

Service Provider shall maintain general liability insurance in minimum amounts of per occurrence and provide evidence of such insurance upon Client request. Neither party shall be liable to the other for incidental, consequential, special or punitive damages except to the extent arising from gross negligence or willful misconduct.

CANCELLATION AND FORCE MAJEURE

If Client cancels the retreat, cancellation fees shall apply as follows: cancellation more than days prior — refund deposit less administrative costs; cancellation between and days — 50% of total fee; cancellation within days — 100% of total fee.

Neither party shall be liable for failure or delay in performance to the extent caused by acts beyond its reasonable control, including natural disasters, strikes, acts of government, or public health emergencies. The affected party shall provide prompt notice and use reasonable efforts to resume performance.

GOVERNING LAW

This Addendum shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Venue for any dispute shall be in a court of competent jurisdiction located in that State.

ENTIRE AGREEMENT

This Addendum, together with the Agreement and any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the retreat and supersedes all prior and contemporaneous understandings, agreements, negotiations and communications, whether oral or written. Any modification must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Authority: Each person signing below represents and warrants that they have full authority to enter into and bind the party on whose behalf they sign. Notices required by this Addendum must be in writing and delivered to the addresses set forth in the Agreement or to the addresses below.

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