Event Retreat Agenda

EVENT RETREAT AGENDA AND SERVICE AGREEMENT

This Event Retreat Agenda and Service Agreement is entered into by and between:

Organizer Name:     Client/Host Name:

RECITALS

WHEREAS, Organizer agrees to plan, coordinate and provide professional event management services and the retreat agenda described in this Agreement for the Event identified below; and

WHEREAS, Client desires Organizer to provide those services for the retreat described herein in accordance with the terms and conditions set forth below; and

WHEREAS, the parties intend that the written agenda and the related services form the operative description of the services to be performed and the schedule to be observed.

EVENT DETAILS

Event Date(s):    Location:

PURPOSE AND OBJECTIVES

SCOPE OF WORK

Organizer will provide event management services, facilitator coordination, materials preparation, and on‑site logistical support as necessary to implement the agenda below. Services include liaison with venue, scheduling, facilitator briefings, and post‑event deliverables.

RETREAT SCHEDULE (AGENDA)

The following schedule is the planned agenda. Times and locations are estimates and may be adjusted by mutual written agreement of the parties.

ATTENDEES AND PARTICIPATION

LOGISTICS

MATERIALS AND EQUIPMENT

PAYMENT TERMS

The Client agrees to pay Organizer the fees set forth below in consideration for the services and deliverables described in this Agreement. All amounts are stated in the currency of record unless otherwise agreed in writing.

Deposit Due Date:    Balance Due Date:

Late Payment: A late fee of will be applied to any amount outstanding more than days after the due date. Client is responsible for any collection costs incurred by Organizer.

Cancellation and Refunds: If Client cancels more than days prior to the Event, Organizer will retain the deposit as a cancellation fee. Cancellations within days of the Event will incur the full fee, unless otherwise agreed in writing.

TERM AND TERMINATION

Term Start Date:    Term End Date:

Either party may terminate this Agreement for material breach that remains uncured for days after written notice. For non‑breach termination by Client, cancellation fees as set forth in Payment Terms shall apply. Termination does not relieve Client of payment obligations for services performed prior to termination.

CONFIDENTIALITY

Each party acknowledges that in connection with the performance of this Agreement it may receive Confidential Information from the other party. "Confidential Information" includes non‑public business information, participant lists, pricing and program materials. Each party shall (a) maintain such information in strict confidence, (b) not disclose it to third parties except to employees or subcontractors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein, and (c) use Confidential Information solely for the purposes of performing obligations under this Agreement. Confidentiality obligations do not apply to information that is publicly available through no fault of the receiving party, already rightfully known, independently developed, or required to be disclosed by law or valid order of a court or regulatory body (provided the receiving party gives prompt notice of such requirement where permitted).

INSURANCE AND LIABILITY

Organizer will maintain general liability insurance customary for event management services. Organizer's liability for direct damages arising from Organizer's negligence shall be limited to the total fees paid under this Agreement. Neither party shall be liable for consequential, incidental, special or punitive damages. Client is responsible for participant safety and compliance with venue rules.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of: , without regard to choice of law principles.

ENTIRE AGREEMENT

This Agreement, including the agenda, scope of work and any attachments signed by the parties, constitutes the entire agreement between Organizer and Client with respect to the subject matter and supersedes all prior agreements, proposals and communications, whether written or oral. Any amendment must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Assignment: Neither party may assign its rights under this Agreement without the prior written consent of the other party, except to a successor in interest to substantially all of its business. Independent Contractor: Organizer performs services as an independent contractor. Notices: Notices must be in writing and delivered to the addresses provided by the parties.

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