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Event Styling Services Agreement

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EVENT STYLING SERVICES AGREEMENT

This Event Styling Services Agreement ("Agreement") is made as of by and between Client Name: with address: and Stylist Name: with address: .

RECITALS

WHEREAS, Client desires to retain Stylist to provide event styling, décor, and related services for the event described herein; and

WHEREAS, Stylist represents that Stylist possesses the expertise, personnel, equipment and experience to render the services described in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the provision of such styling services.

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:

1. SERVICES

1.1 Scope. Stylist shall provide event styling services as described in the Detailed Description of Services below and in any attached exhibits. Stylist shall provide labor, design, coordination of stylist-supplied rentals, installation and breakdown as set forth in this Agreement and the Detailed Description of Services.

Event Date:   Event Location:

2. TERM AND PERFORMANCE

2.1 Performance Window. Stylist shall perform installation and styling services during the agreed installation start time and shall complete breakdown activities within the timeframe agreed by the parties. Any changes to installation or breakdown times must be agreed in writing and may result in additional fees.

2.2 Dependencies. Client shall ensure the venue is accessible at agreed times, shall provide power and necessary venue access, and shall obtain any permits or approvals required for on-site installations unless otherwise agreed in writing.

3. FEES, PAYMENT AND EXPENSES

3.1 Fees. Client shall pay Stylist a total fee of $ for the services and items described herein, plus applicable taxes and third-party rental or labor costs.

3.2 Deposit. A non-refundable deposit of $ is due upon signing to secure the event date. Deposit due by: .

3.3 Balance. The remaining balance of $ is due by: . Late payments incur interest at .

3.4 Expenses. Client shall reimburse Stylist for pre-approved third-party expenses (rentals, shipping, permitting) upon receipt of invoices. Such expenses shall be itemized and supported by receipts.

4. CHANGES; CHANGE ORDERS

4.1 Any material changes to the scope requested by Client shall be documented in a written change order signed by both parties. Stylist may charge additional fees and shall not be obligated to proceed with changed work until payment terms for the change order are agreed.

5. CANCELLATION; TERMINATION

5.1 Cancellation by Client. If Client cancels more than days prior to the Event Date, Client forfeits the deposit only. If Client cancels within days of the Event Date, Client shall pay of the total fee as liquidated damages in addition to any non-recoverable third-party costs.

5.2 Termination for Cause. Either party may terminate for material breach upon written notice if the breach remains uncured for ten (10) days after receipt of written notice specifying the breach.

6. INSURANCE AND RISK

6.1 Stylist shall maintain commercial general liability insurance covering Stylist's operations at limits not less than $ . Upon request, Stylist shall provide a certificate of insurance naming Client as an additional insured only as required for the event.

6.2 Risk of Loss. Client assumes responsibility for loss or damage to Client-provided items and for third-party property damaged by Client or Client's guests during the Event.

7. INTELLECTUAL PROPERTY; USE OF IMAGES

7.1 Styling Design. Stylist retains ownership of original design concepts and materials created by Stylist unless otherwise agreed in writing. Client receives a non-exclusive license to the final event styling for personal, non-commercial use.

7.2 Use of Photographs. Client grants Stylist the right to use photographs and images of the styled event for Stylist's portfolio, marketing, and social media, unless Client indicates objection by checking the box below. Client objects to use of images by Stylist.

8. CONFIDENTIALITY

8.1 Each party agrees that Confidential Information disclosed under this Agreement shall be used only for performance under this Agreement and shall not be disclosed to third parties except as required by law or with prior written consent of the disclosing party. Confidential Information excludes information that is or becomes publicly known without breach of this Agreement.

9. INDEMNIFICATION; LIMITATION OF LIABILITY

9.1 Indemnification. Each party shall indemnify, defend, and hold harmless the other party and its officers, agents and employees from and against claims, liabilities, losses and expenses (including reasonable attorneys’ fees) arising from the indemnifying party's negligence or willful misconduct in connection with performance under this Agreement.

9.2 Limitation of Liability. Except for liability arising from gross negligence or willful misconduct, each party's aggregate liability under this Agreement shall not exceed the total amounts paid by Client to Stylist under this Agreement.

10. FORCE MAJEURE

10.1 Neither party shall be liable for delays or failures in performance due to causes beyond its reasonable control, including acts of God, government action, labor disputes, failure of suppliers, or other events of force majeure. Affected performance will be excused for the duration of the force majeure event; parties shall endeavor to mitigate impacts in good faith.

11. NOTICES

All notices under this Agreement shall be in writing and delivered to the addresses below by certified mail, overnight courier, or email (email notice is effective upon confirmation of receipt).

12. AMENDMENT; WAIVER; COUNTERPARTS

12.1 Amendment. This Agreement may be amended only by a writing signed by both parties.

12.2 Waiver. Failure to enforce any provision shall not constitute a waiver of that provision or of the right to enforce it in the future.

12.3 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

13. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflicts of law principles.

13.2 Entire Agreement. This Agreement, including any attached exhibits and executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, written or oral.

13.3 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

14. MISCELLANEOUS

14.1 Relationship. The parties are independent contractors and nothing in this Agreement creates an employer-employee or joint venture relationship.

14.2 Subcontracting. Stylist may engage subcontractors or hire additional personnel to perform all or part of the services, provided Stylist remains responsible for the performance of its obligations hereunder.

15. ACKNOWLEDGMENT

Each party represents and warrants that the person signing below is authorized to enter into this Agreement on behalf of the party and that the party has read and understands this Agreement and agrees to be bound by its terms.

Client:

By:

Date:

Stylist:

By:

Date:

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What an Event Styling Services Agreement Covers

An Event Styling Services Agreement is a written contract that sets out the obligations between a stylist or styling firm and a client for an event. It records the scope of services, delivery and setup schedules, itemized fees, deposits, cancellation terms, ownership of rented or purchased décor, and insurance or liability terms. The agreement also allocates responsibility for third-party vendors and includes change-order procedures, final acceptance criteria, and signature blocks for all parties to confirm mutual consent and enforceability under applicable contract law.

Why a Clear Agreement Benefits Both Parties

A written Event Styling Services Agreement reduces disputes by documenting deliverables, payment timing, and cancellation remedies. Properly executed agreements are enforceable electronically under ESIGN (15 U.S.C. ch. 96) and UETA where adopted, provided signature intent, consent, attribution, and retention requirements are met.

Why a Clear Agreement Benefits Both Parties

Typical users and signers of this agreement

Event stylists, clients, venue managers, and contracted vendors commonly rely on this agreement to define responsibilities and timelines.

  • Event Stylists and Design Firms — Contracts establish service scope and payment milestones for installations and breakdowns.
  • Clients and Hosts — Individuals or corporations use the agreement to set expectations and protect deposits.
  • Venues and Vendors — Venues may require proof of insurance; vendors need clear delivery and access windows.

Use the agreement whenever styling services, rentals, or third-party coordination are part of an event engagement.

Core sections to include in a professional agreement

A thorough Event Styling Services Agreement uses discrete sections so obligations, timelines, costs, and remedies are easy to locate and enforce.

Parties

Identify each contracting party by full legal name, business entity type, and contact information; specify authorized signers and billing contacts for clarity and enforcement.

Scope

Describe services in detail: design concepts, lists of items provided, installation and breakdown tasks, setup diagrams, and any client-supplied items with exact responsibilities.

Payment

State total fees, deposit amount and due date, milestone payments, accepted methods, late fee rates, and whether sales tax or delivery charges apply.

Schedule

Provide set-up and breakdown dates and times, rehearsal or walkthrough obligations, contingency timing, and acceleration or delay procedures.

Cancellation

Specify client cancellation windows, deposit forfeiture rules, stylist cancellation remedies, force majeure effects, and options for rescheduling with fees.

Liability

Clarify responsibility for damage, required insurance limits, indemnities, limitation of liability, and procedures for claim notice and remediation.

Step-by-step: completing the Event Styling Services Agreement

Follow these steps to prepare an enforceable and clear agreement for an event styling engagement.

  • 01
    Assemble details: Gather names, addresses, event date, venue, and item lists.
  • 02
    Define scope: Write explicit deliverables, exclusions, and quantities.
  • 03
    Set payment: Specify deposit, schedule, and late fees.
  • 04
    Sign and retain: Obtain signatures from authorized parties and keep a dated copy.

Configuring an online workflow for completion and signatures

Set up fields, routing order, and authentication to match your internal approval and delivery processes.

Field Configuration
Signature Order Sequential or parallel routing based on who must sign first
Required Fields Make deposit, event date, and signature fields mandatory
Authentication Email verification or SMS code depending on sensitivity
Notifications Enable reminders and final signed copy distribution

Where to send and how to route the signed agreement

Document routing should match internal responsibilities and vendor needs to prevent execution delays during event production.

  • Client: Primary signer who approves scope and payment terms
  • Stylist: Stylist or firm signs to accept obligations
  • Venue: Venue receives copy for access and timing coordination
  • Third Parties: Vendors and rental houses receive necessary exhibits

Digital signing and file formats to support

Use an e-signature platform that supports common formats, audit trails, and integrates with your systems to reduce manual handoffs.

  • File Formats: PDF, DOCX, and editable templates
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS code, or KBA

Verify export options for signed PDFs and ensure the audit trail is retained to support any future disputes or insurance claims.

Typical timelines, payment deadlines, and notice periods

Define clear deadlines for payments, approvals, and delivery to reduce late changes and additional charges.

Deposit Due Date:

Typically due within 7–14 days of signing to secure the event date

Final Balance Due:

Often due 7–30 days before the event depending on contract terms

Design Approval Deadline:

Require sign-off 14–30 days before the event for vendor ordering

Setup Window:

Specify exact arrival and completion times for installation

Cancellation Notice:

Client notice commonly required 30–60 days to retain partial refunds

Key milestones from booking to event day

Track milestone delivery to ensure coordination among stylist, venue, and suppliers.

01

Booking Confirmed

Deposit received and date reserved; scheduling begins

02

Design Approval

Client signs final design and itemized list

03

Vendor Coordination

Rentals and third-party deliveries scheduled and confirmed

04

Event Execution

On-site setup, inspection, and client acceptance

Common mistakes to avoid when drafting or signing

  • Vague scope descriptions that leave equipment, quantities, or duties undefined and lead to disputes or added fees.
  • No clear deposit or refund rules, producing uncertainty when events cancel or are rescheduled close to the event date.
  • Failure to state who owns or insures rented, purchased, or handcrafted décor during transit, use, and return.
  • Missing venue access or load-in windows that force last-minute adjustments, vendor delays, or additional labor charges.

Penalties and legal risks from errors or omissions

Deposit Forfeiture: Client loses deposit
Damage Liability: Stylist responsible for item repairs
Late Fee: Daily or percentage charge
Cancellation Fee: Tiered by notice period
Breach Remedy: Compensatory damages possible
Insurance Requirement: Failure may bar performance

Comparison of common eSignature providers for executing agreements

Select a platform that meets your needs for signatures, audit trails, and compliance; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No trial No trial Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Sample scenarios where this agreement is used

Practical examples show how parties structure terms for different event types and risk profiles.

Wedding Reception

A couple books a stylist for ceremony and reception design, signs a detailed scope with item lists

  • Final design approved two months before event
  • The contract required a 30% nonrefundable deposit, schedule for delivery, and vendor coordination clauses to protect both parties.

Corporate Gala

A corporate host engages a styling firm for a large venue and multiple vendor kits, signs a master statement of work

  • Client requests staged deliverables and branded elements
  • The agreement defined staged payment milestones, insurance minimums, confidentiality for VIP guests, and a cancellation ladder tied to notice periods.

Security and compliance considerations for electronic execution

Encryption: TLS 1.2/1.3 and AES-256
Certifications: SOC 2 Type II, ISO 27001
Privacy Laws: GDPR and CCPA compliance
Healthcare: HIPAA support with BAA required
Regulatory: 21 CFR Part 11 capabilities
eSignature Law: ESIGN and UETA compliance

FAQs and troubleshooting for Event Styling Services Agreements

Answers to frequent questions about enforceability, signatures, cancellations, and recordkeeping for styling agreements.


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