Event Tent Rental Agreement

Event Tent Rental Agreement

Parties

Client Name:

Rental Company Name:

Recitals

WHEREAS, the Rental Company is engaged in the business of providing tents, related equipment and services for temporary events; and

WHEREAS, the Client desires to rent event tents and related services from the Rental Company for the event described below, and the Rental Company agrees to provide such tents and services under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend for this Agreement to set forth the full terms governing the rental, installation, maintenance and removal of the equipment identified in the Scope of Work.

Event Details & Scope of Work

Event Location:

Event Date(s):    Event Start Time:    Event End Time:

Payment Terms

Total Rental Amount:

Non‑refundable Deposit Amount (due to secure reservation):

Deposit Due By:

Balance Due (final payment):

Balance Due By:

Late Payment Fee:

Credit Card    Check    ACH / Bank Transfer

Term, Delivery, Setup and Termination

Rental Term Commences on:    and terminates on:

Termination for Convenience: Either party may terminate this Agreement upon written notice to the other party delivered no fewer than days prior to the effective termination date. Cancellation fees may apply as set forth below.

Cancellation Policy: If Client cancels more than days prior to the event, the deposit is forfeited but no further fees will be charged. If Client cancels within the specified notice period, Client shall remain responsible for

Insurance, Liability and Indemnification

Client shall maintain and provide evidence of commercial general liability insurance including premises and operations coverage with limits no less than per occurrence and naming the Rental Company as an additional insured where required by contract.

Damage and Loss: Client is responsible for loss, theft, or damage to equipment once installed at the event site until such time as equipment has been removed by the Rental Company, except for loss caused by the Rental Company's gross negligence or willful misconduct.

Indemnification: To the fullest extent permitted by law, Client shall indemnify, defend and hold harmless the Rental Company and its agents from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of bodily injury, death or property damage related to Client's event, except to the extent caused by Rental Company's gross negligence or willful misconduct.

Confidentiality

Each party agrees to keep confidential and not to disclose to any third party any confidential information received from the other party in connection with this Agreement, except as required by law or as reasonably necessary to perform obligations under this Agreement. Confidential information does not include information that is publicly available or rightfully obtained from a third party without breach of an obligation of confidentiality.

Force Majeure

Neither party shall be liable for any delay or failure to perform its obligations hereunder to the extent such delay or failure is caused by events beyond its reasonable control, including but not limited to acts of God, severe weather, government action, labor disputes, or other force majeure events. In the event of a force majeure event, parties shall coordinate in good faith to reschedule or otherwise mitigate the impact.

Governing Law; Entire Agreement

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

Entire Agreement: This Agreement, together with any written attachments or schedules signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, warranties, proposals or agreements, written or oral.

Miscellaneous

Assignment: Neither party may assign or transfer its rights or obligations under this Agreement without the prior written consent of the other party, except that Rental Company may assign to an affiliate or in connection with a sale of substantially all of its assets.

Notices: All notices required or permitted hereunder shall be in writing and delivered to the addresses set forth above or such other address as a party may designate by written notice in accordance with this paragraph.

Acceptance

The undersigned representatives certify that they are duly authorized to enter into this Agreement on behalf of the party for whom they sign and that by signing below the parties agree to be bound by the terms and conditions set forth herein.

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