Event Venue Proposal

EVENT VENUE PROPOSAL

THIS PROPOSAL is made as of by and between Client Name: and Venue Operator: .

WHEREAS

WHEREAS, Client intends to host an event and desires to secure the use of the premises, facilities and services of the Venue Operator for the event described below; and

WHEREAS, Venue Operator has represented that it has the authority, staff and facilities to provide the requested venue, equipment and services on the terms set forth in this Proposal; and

NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows.

PROPOSED EVENT DETAILS

Event Date:    Estimated Attendance:    Setup Start:    Event Start:

SCOPE OF WORK

Venue Operator shall provide the venue space, staffing and services described below for the Event. Specific duties, deliverables and responsibilities are set forth and shall be performed in a professional manner consistent with industry standards.

Venue rental   Catering coordination   Security staffing   Audio/visual equipment   Post-event cleaning   Parking management

PAYMENT TERMS

Total Fee: $ . The Total Fee covers the services expressly set out in this Proposal. Additional services will be billed separately as described below.

Deposit Due: . Deposit is required to reserve the date and is non-refundable except as expressly stated in the Cancellation clause.

Late Payment: Any amount not paid when due shall accrue interest at or the maximum rate permitted by law, whichever is lower. Client shall also be responsible for reasonable collection costs, including attorney fees.

TERM AND TERMINATION

Term Commencement Date: . Anticipated Termination Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice. Venue Operator may terminate immediately for material breach by Client, including failure to pay fees when due, subject to reasonable cure periods where applicable.

CANCELLATION AND REFUND POLICY

Cancellation by Client more than days prior to the Event: deposit refunded less administrative fee of . Cancellation within the stated window: deposit is forfeited and additional cancellation fees may apply as necessary to cover Venue Operator losses.

INSURANCE AND INDEMNIFICATION

Client shall, at its expense, obtain and maintain commercial general liability insurance covering the Event with limits not less than per occurrence, naming Venue Operator as an additional insured where requested. Client shall provide a certificate of insurance at least days prior to the Event.

Client agrees to indemnify, defend and hold harmless Venue Operator, its officers, employees and agents from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising from Client's negligence, willful misconduct or breach of this Proposal, except to the extent caused by Venue Operator's gross negligence or willful misconduct.

CONFIDENTIALITY

Each party shall treat as confidential all non-public information disclosed by the other party in connection with this Proposal ("Confidential Information"). Confidential Information shall not include information that (i) is or becomes public through no breach of this obligation, (ii) was rightfully known by the receiving party prior to disclosure, (iii) is rightfully received from a third party without restriction, or (iv) is independently developed. The receiving party shall use Confidential Information solely to perform its obligations under this Proposal and shall limit disclosure to those employees, agents or contractors with a need to know who are bound by confidentiality obligations no less restrictive than those herein.

FORCE MAJEURE

Neither party shall be liable for delays or failures in performance resulting from causes beyond its reasonable control, including acts of God, government orders, labor disputes, severe weather, epidemic or pandemic, civil unrest, or inability to obtain materials or utilities. The affected party shall give prompt notice and use commercially reasonable efforts to mitigate the effect of any such event.

COMPLIANCE AND LICENSES

Client is responsible for obtaining any permits, licenses or approvals required for the Event (including but not limited to alcohol permits or special use permits), unless otherwise expressly agreed in writing. All parties shall comply with applicable laws, codes and venue rules.

GOVERNING LAW

This Proposal and any dispute arising out of or relating to it shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles.

ENTIRE AGREEMENT

This Proposal, together with any attachments, exhibits or schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations, representations or agreements, whether written or oral. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

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