Event Venue Room Hire

EVENT VENUE ROOM HIRE AGREEMENT

This Event Venue Room Hire Agreement (Agreement) is entered into on between:

RECITALS

WHEREAS, Venue operates and manages the premises and rooms described in this Agreement and is willing to hire such space to Client on the terms set forth below; and

WHEREAS, Client desires to hire the room(s) for the Event described herein and represents that Client has authority to enter into this Agreement and to satisfy all obligations described in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the hire of the Venue room(s) and related services for the Event.

SCOPE OF WORK

Venue agrees to provide room hire and related services for the Event as described below. Specific room layout, equipment, staffing and service obligations must be set out by Client and accepted by Venue in writing.

EVENT DETAILS

Event Date:    Start Time:    End Time:

PAYMENT TERMS

Total Hire Fee:    Deposit Required:

Deposit Due By:    Balance Due By:

Credit/Debit Card    Bank Transfer    Cash

Late Payment: If any amount due is not paid by the Balance Due Date, Client shall pay interest at the rate of on the overdue amount calculated monthly, and Venue may suspend services until payment is made in full. Additionally, a late fee of may be charged.

TERM AND TERMINATION

Term Commencement Date:    Term End Date:

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure the breach within days after receipt of written notice. For convenience, Venue may also cancel the booking upon days written notice to Client; cancellation charges and refunds are governed by the Cancellation and Refunds clause below.

CONFIDENTIALITY

Each party shall keep confidential all non-public information disclosed by the other party marked or reasonably understood to be confidential, and shall not disclose such information except to its employees, agents or contractors who need to know and who are bound by confidentiality obligations at least as restrictive as those in this Agreement. Confidential information shall not include information that is or becomes publicly available other than by breach of this Agreement, or information lawfully received from a third party without obligation of confidentiality.

INSURANCE, LIABILITY AND INDEMNITY

Client shall maintain, at its expense, general liability insurance covering the Event with limits of not less than and shall provide a certificate of insurance evidencing Venue as an additional insured if requested. Client shall be responsible for all damage to Venue property caused by Client, its guests or contractors and shall indemnify and hold harmless Venue and its employees, directors and agents from and against any claims, liabilities, losses, costs and expenses arising from Client’s use of the premises except to the extent caused by Venue’s negligence.

CANCELLATION AND REFUNDS

If Client cancels the Event, cancellation charges shall apply as follows: cancellation more than days prior to the Event: full refund of deposit less administrative fee of ; cancellation within days of the Event: deposit forfeited and additional cancellation charges equal to .

DAMAGE, CLEANING AND SECURITY

Client shall leave the premises in the same condition as at commencement. Venue may retain from the deposit or charge Client for reasonable costs of repair, replacement or additional cleaning. Venue may require security personnel at Client’s expense for functions where alcohol is served or where venue deems security necessary; Client shall be notified in advance if security is required.

ALCOHOL, CATERING AND LICENSES

If alcohol is to be sold or supplied, Client shall obtain all required permits and licenses and comply with applicable laws; proof of licensing and any required host liquor liability insurance shall be provided to Venue prior to the Event. Catering arrangements by third parties must be approved by Venue and all vendors must comply with Venue’s rules.

FORCE MAJEURE

Neither party shall be liable for delay or failure to perform any obligation under this Agreement where such delay or failure is caused by events beyond the reasonable control of that party, including but not limited to acts of God, government action, war, terrorism, labor disputes, epidemics, natural disasters or severe weather, provided that the affected party promptly notifies the other and uses reasonable efforts to mitigate the effect of the event.

COMPLIANCE WITH LAWS

Client shall comply with all applicable laws, ordinances and Venue rules, including fire safety and capacity limits, and shall be responsible for the conduct of attendees.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Agreement, together with any attachments, booking confirmations and accepted addenda, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior proposals, discussions and agreements. Any modification must be in writing and signed by authorized representatives of both parties.

ADDITIONAL TERMS

Sign Now