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Executed PSA Agreement

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Executed PSA Agreement

This Purchase and Sale Agreement (the "Agreement") is made and entered into as of , by and between Seller Name: , an entity of type , with principal address ; and Buyer Name: , an entity of type , with principal address .

RECITALS

WHEREAS, Seller is the lawful owner of the property or assets described as:

WHEREAS, Buyer desires to purchase and Seller desires to sell such property or assets upon the terms and subject to the conditions set forth in this Agreement;

WHEREAS, the parties intend that this Agreement shall constitute the complete and binding agreement between them with respect to the transaction described herein.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, capitalized terms not otherwise defined shall have the meanings customarily ascribed to them in purchase and sale agreements. The term "Closing" means the consummation of the transfer of title to the Property as described in Section 5.

2. PURCHASE AND SALE

Subject to the terms and conditions of this Agreement, Seller agrees to sell, assign and convey to Buyer, and Buyer agrees to purchase from Seller, all of Seller's right, title and interest in and to the Property described above.

3. PURCHASE PRICE; EARNEST MONEY

The aggregate purchase price for the Property shall be $ (the "Purchase Price"). Concurrently with the execution of this Agreement, Buyer shall deliver earnest money in the amount of $ to the holder identified as: to be applied to the Purchase Price at Closing in accordance with the terms of this Agreement.

4. PAYMENT OF PURCHASE PRICE

The Purchase Price shall be payable in cash at Closing, subject to adjustments and prorations set forth in this Agreement, by wire transfer of immediately available funds or such other method as the parties may mutually agree in writing prior to Closing.

5. CLOSING

The Closing shall occur on (the "Closing Date"), or such other date as the parties may mutually agree in writing. At Closing, Seller shall deliver to Buyer duly executed instruments of transfer reasonably acceptable to Buyer, free and clear of liens except as otherwise provided in this Agreement, and Buyer shall deliver the Purchase Price as provided herein.

6. REPRESENTATIONS AND WARRANTIES OF SELLER

Seller represents and warrants to Buyer that, as of the Effective Date and as of the Closing Date: (a) Seller has good and marketable title to the Property and the full right, power and authority to enter into and perform this Agreement; (b) there are no pending actions, claims or proceedings that would reasonably be expected to impair Seller's ability to convey the Property; and (c) all information provided to Buyer in writing regarding the Property is true and correct in all material respects. These representations shall survive Closing for the period provided by applicable law.

7. REPRESENTATIONS AND WARRANTIES OF BUYER

Buyer represents and warrants to Seller that Buyer has the full right, power and authority to enter into and perform its obligations under this Agreement, that all funds to be provided by Buyer at Closing will be available and transferable, and that Buyer has relied solely on its own investigation and judgment in entering into this Agreement.

8. CONDITIONS TO CLOSING

The obligations of each party to consummate the transactions contemplated by this Agreement are subject to the satisfaction or written waiver on or prior to the Closing Date of customary conditions, including the accuracy of the other party's representations, performance in all material respects of covenants, and receipt of any third-party approvals specifically required by this Agreement.

9. COVENANTS

From the Effective Date until Closing, Seller shall operate and maintain the Property in the ordinary course, shall not enter into agreements that would materially impair the Property or Seller's ability to perform, and shall provide Buyer with reasonable access to inspect the Property. Buyer shall cooperate in the timely delivery of documents reasonably requested to effectuate Closing.

10. RISK OF LOSS

If, prior to Closing, the Property is materially damaged or destroyed, the party in possession shall promptly notify the other party. If such damage is material and not repaired prior to the Closing Date, Buyer may elect to terminate this Agreement and receive a refund of earnest money, or proceed to Closing with an appropriate adjustment to the Purchase Price to account for repair costs.

11. INDEMNIFICATION

Each party (Indemnifying Party) shall indemnify, defend and hold harmless the other party (Indemnified Party) from and against any losses, liabilities, claims, damages and expenses (including reasonable attorneys' fees) arising out of a breach of any representation, warranty or covenant of the Indemnifying Party under this Agreement, subject to any limitations set forth in this Agreement.

12. REMEDIES

Except as otherwise provided herein, the parties' remedies for breach shall include specific performance, injunctive relief or recovery of damages, each party reserving all rights available at law or in equity. Buyer and Seller acknowledge that monetary damages may be an inadequate remedy for certain breaches and that injunctive relief may be appropriate.

13. NOTICES

All notices, demands or consents required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, by nationally recognized overnight courier, or by certified mail, return receipt requested, to the addresses set forth below or to such other address as any party designates by written notice to the other party.

14. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Property is located, without regard to conflicts of law principles. The parties agree that any action to enforce this Agreement shall be brought in the state or federal courts located in that jurisdiction, and each party consents to the exclusive jurisdiction of such courts.

15. ENTIRE AGREEMENT

This Agreement, together with the exhibits and schedules expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written.

16. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby, and the parties shall negotiate in good faith a valid substitute provision reflecting the original intent.

17. AMENDMENT; WAIVER

This Agreement may be amended only by a written instrument signed by both parties. No failure or delay by either party in exercising any right under this Agreement shall operate as a waiver of that right unless made in writing and signed by the waiving party.

18. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by electronic transmission shall be binding as original signatures.

Seller Printed Name:

By:

Date:

Buyer Printed Name:

By:

Date:

Enter text✕

What an Executed PSA Agreement Is

An Executed PSA Agreement (Executed Purchase and Sale Agreement) is the fully signed contract that documents the transfer terms for real property between buyer and seller. It records the parties, the legal description of the property, purchase price, payment terms, contingencies, closing date, and conditions for delivery of title. Once executed, the document sets binding obligations and triggers contingencies such as inspections, financing, and title review. The executed version is commonly used by escrow agents, title companies, lenders, and courts to enforce contract terms and to prepare closing and recording documents.

Why a Properly Executed PSA Matters

A clear, fully signed Executed PSA protects contractual rights, establishes timelines for contingencies and closing, and creates evidence of agreed terms for lenders, title companies, and courts. Proper execution reduces disputes and supports timely recording of deeds and transfer of title.

Why a Properly Executed PSA Matters

Who Typically Prepares and Relies on an Executed PSA

Professionals and private parties use the Executed PSA to formalize property sales and coordinate closing activities.

  • Buyers and buyer agents preparing financing contingencies and inspection schedules.
  • Sellers and listing agents documenting sale terms and purchaser obligations.
  • Title companies, escrow officers, and lenders using the executed PSA to clear title and fund closing.

The executed contract becomes the primary instruction set for escrow, title, mortgage funding, and post-closing obligations.

Who Signs and Who Represents Parties

Buyer — Authorized Signatory

The buyer or a duly authorized representative signs to accept the contract terms, confirm deposit delivery, and trigger buyer-side contingencies; corporate buyers must attach evidence of authority or corporate resolution.

Seller — Corporate Officer

The seller or an authorized corporate officer signs to transfer rights in the property; sellers should confirm deed preparer, authorized signatory, and any payoff obligations before closing.

Essential Data Fields in the Executed PSA

Party Names: Full legal names
Property Description: Street address and legal description
Purchase Price: Numerical dollar amount
Earnest Money: Amount and escrow holder
Contingency Deadlines: Dates for inspections/financing
Closing Date: Final date to transfer title

Core Components of a Professional Executed PSA Agreement

A professionally prepared Executed PSA includes contract basics plus clauses that allocate risk and define performance. Each component should be precise, with dates formatted consistently and exhibits attached for special items.

Parties

Identifies buyer and seller using full legal names, business entity types, and contact details; include authorized signatory evidence for corporations or LLCs.

Property Description

Provides a full legal description, parcel number where applicable, and street address; avoid informal or partial descriptions to prevent recording errors.

Price & Payment

Specifies purchase price, escrow deposits, allocation of closing costs, and conditions for release of earnest money.

Contingencies

Lists inspection, financing, appraisal, title review, and other conditional rights with precise deadlines and cure provisions.

Closing & Delivery

Defines closing date, location, funding conditions, deed type, prorations, and required closing deliverables such as payoff statements.

Signatures & Acknowledgements

Includes signature blocks with printed names, titles, dates, and any required notarizations or witness attestations for recorded instruments.

Step-by-Step: Completing the Executed PSA

Follow this sequence to prepare, review, sign, and route the Executed PSA for closing and recording.

  • 01
    Draft Agreement: Populate parties, property, price, and key dates.
  • 02
    Attach Exhibits: Include legal description, addenda, and disclosures.
  • 03
    Review & Negotiate: Confirm contingencies, prorations, and title conditions.
  • 04
    Execute & Distribute: Obtain signatures, deliver fully executed copies to escrow and lender.

How an Executed PSA Moves Through Closing

The executed contract triggers a defined sequence involving escrow, title, lender funding, and recording; coordinate each participant to avoid funding delays.

  • Escrow Opening: Escrow receives executed PSA and deposit, opens file, and orders title search.
  • Title Clearance: Title company resolves liens, encumbrances, and prepares closing documents.
  • Lender Funding: Lender conditions must be satisfied and funding wired to escrow on closing date.
  • Recording: Escrow records deed and mortgage, then disburses funds per closing statement.

Digital Signing and Platform Integration Considerations

Choose an eSignature platform that supports secure signatures, audit trails, and integrations with your title or transaction systems.

  • Document Formats: PDF and DOCX supported
  • Authentication Options: Email, SMS, or advanced verification
  • Integrations: Salesforce, NetSuite, Google Workspace

Configure an Online PSA Workflow

Set field types, signer order, and authentication to match your closing process before sending the document for signature.

Field Configuration
Signer Sequence Buyer then seller then escrow
Required Fields Signatures, dates, initials
Authentication Email link or SMS code
Audit Trail Enable IP and timestamp logging

Common Deadline Types and How They Affect Closing

Key dates in the PSA determine inspection windows, financing approvals, and the final closing date; track them precisely to preserve contract rights.

Effective Date:

Date the PSA is binding and contingency clocks begin

Inspection Contingency Deadline:

Last day to deliver inspection objections or cancel

Financing Contingency Deadline:

Lender approval date required to proceed to closing

Closing Date:

Scheduled date to transfer title and funds

Recording Deadline:

Date by which deed must be recorded to perfect title

Key Milestones from Execution to Recording

Track these sequential milestones to ensure a coordinated path from signed contract to recorded deed.

01

Execution

Fully signed PSA delivered to escrow and recorded in file

02

Contingency Period

Inspections and negotiating repairs or credits

03

Financing Approval

Loan conditions satisfied and clear to close issued

04

Closing & Recording

Funds disbursed, deed recorded, and possession transferred

Common Mistakes When Preparing an Executed PSA

  • Using party nicknames or informal names instead of exact legal entity names causes title and funding delays.
  • Leaving contingency deadlines vague or unspecified can create disputes about cure rights and termination windows.
  • Failing to attach exhibits such as the legal description or addenda leads to ambiguous property descriptions at recording.
  • Not confirming signatory authority for corporate or trustee sellers may require post-closing ratification or delay recording.

Risks and Potential Consequences of Errors

Recording Errors: Delayed title transfer
Financing Failure: Contract termination risk
Earnest Money Disputes: Escrow litigation possible
Name Mismatch: Lender rejection
Unsigned Pages: Invalidates agreement in dispute
Missing Exhibits: Ambiguity in obligations

Real-World Examples of Executed PSAs in Practice

Below are concise examples showing how executed agreements resolved common transaction needs and supported closing workflows.

Martin Properties — Residential Sale

Company adopted online signing to process offers and counteroffers quickly

  • Signed on mobile by all parties in 24 hours
  • The executed PSA moved to escrow with deposits verified and closing completed without in-person signatures thanks to compliant eSign audit trails.

Optica Ventures — Commercial Purchase

Buyer required expedited due diligence and clear financing contingencies

  • Parties used conditional fields to capture seller disclosures
  • The executed PSA included exhibit attachments and was delivered to title and lender for rapid underwriting and funding.

Practical Tips for Accurate and Efficient Execution

Adopt consistent formatting, verify identities, and use platforms that generate auditable signed PDFs to reduce closing friction.

Use Full Legal Names
Always enter party names as recorded on formation or government ID to prevent discrepancies that can delay title or lender acceptance.
Fix Dates and Deadlines
Record contingency and closing dates in MM/DD/YYYY format and confirm time-of-day specifications when necessary to avoid disputes over expiration.
Attach Required Exhibits
Include legal descriptions, title exceptions, disclosures, and addenda as separate exhibits referenced by exhibit letter to avoid ambiguity.
Choose Proper Authentication
Use SMS codes, knowledge-based identity, or notarization when lender or recording authority requires stronger signer verification.

FAQs and Troubleshooting for Executed PSAs

Common questions about signature validity, notarization, and corrections are answered below to help resolve issues before closing.


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