Exhibiting Application Form

Exhibiting Application Form

Parties and Event Identification

WHEREAS, Exhibitor desires to reserve exhibit space and provide goods and/or services at the event described below; and

WHEREAS, Organizer operates and manages the event and is authorized to lease exhibit space on the terms set forth in this Application and the Event Rules incorporated herein.

Event:    Venue:

Event Dates: From to

Exhibitor Contact Information

Exhibit Details

Scope of Work

Exhibitor will use the assigned exhibit space to display and demonstrate the products and services described above, and to engage with attendees in a manner consistent with Organizer rules and reasonable trade show practices. Exhibitor will not present entertainment, demonstrations, or promotions that interfere with neighboring exhibitors or event operations.

Payment Terms

Total Fee for Exhibit Space and Standard Services: $

Late Payment: A late fee of will apply to amounts not received by the balance due date. Organizer reserves the right to withhold exhibit access for overdue accounts and to charge interest at the lesser of 1.5% per month or the maximum allowed by law.

Term and Termination

Term: This Application governs Exhibitor participation for the event dates above and related move-in and move-out periods as designated by Organizer. The term begins on and ends on .

Termination: Organizer may terminate this Application and retract booth space for material breach, insolvency, failure to pay, or conduct inconsistent with Event rules, upon written notice to Exhibitor. Exhibitor may cancel with written notice to Organizer subject to the refund and cancellation provisions set forth in this Application.

Insurance, Indemnification, and Compliance

Insurance: Exhibitor shall, at its expense, maintain commercial general liability insurance including product and completed operations coverage with limits not less than $ per occurrence, and shall name Organizer as an additional insured where required by Organizer.

Indemnification: Exhibitor shall indemnify, defend, and hold harmless Organizer, its officers, agents and employees from and against any claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising from Exhibitor's participation, negligence, willful misconduct, breach of this Application, or violation of applicable laws.

Compliance: Exhibitor shall comply with all venue rules, local laws and regulations, fire and safety codes, and Organizer's Event Rules. Exhibitor shall ensure that exhibits are staffed during published exhibit hours and are properly supervised at all times.

Cancellation and Refund Policy

Cancellation by Exhibitor: If Exhibitor cancels in writing more than the notice period specified above prior to the event, Organizer will refund the deposit less an administrative fee. Cancellations within the notice period forfeit the deposit and may remain liable for full payment. Organizer may cancel the event for cause or force majeure; Organizer will provide refunds or credits in its discretion as described in the Event Rules.

Attachments and Required Documentation

Exhibitor must provide the following as conditions of booth assignment and participation. Check boxes confirm submission or intended submission by required deadlines.

Confidentiality

Each party acknowledges that, in connection with this Application, it may receive or have access to confidential business information of the other party. Each party agrees not to disclose or use such confidential information except as necessary to perform obligations under this Application. Confidential information does not include information that is or becomes publicly available other than through a breach of this obligation, is independently developed, or is required to be disclosed by law.

Governing Law and Entire Agreement

Governing Law: This Application shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law.

Entire Agreement: This Application, together with the Event Rules and any referenced attachments, constitutes the entire agreement between Exhibitor and Organizer regarding the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral.

Acknowledgment and Certification

By signing below, Exhibitor certifies that the information provided in this Application is true and complete, that Exhibitor has read and agrees to abide by this Application and the Event Rules, and that Exhibitor is authorized to enter into this Application on behalf of the named Exhibitor.

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