Exhibitor Guide Manual

EXHIBITOR GUIDE MANUAL

This Exhibitor Guide Manual (the Agreement) is entered into on between Organizer Name: and Exhibitor Name: for Event: to be held at Venue:

WHEREAS

WHEREAS, Organizer is responsible for the administration, logistics, facilities and rules governing exhibitor participation at the Event; and

WHEREAS, Exhibitor has applied to occupy exhibit space and agrees to comply with the terms, rates, deadlines and operational rules set forth in this Manual; and

WHEREAS, the parties intend that the terms in this Manual operate as a binding agreement setting forth exhibitor obligations, charges, and remedies.

SCOPE OF WORK

BOOTH ASSIGNMENT & SPECIFICATIONS

Assigned Booth Number:    Size:    Location Preference (if any):

Exhibitor acknowledges that all booth plans, fixtures, signage and displays must comply with venue rules, fire and safety codes and Organizer display guidelines. Any variance must be submitted in writing for approval and permission may be withheld at Organizer's sole discretion.

SERVICES & UTILITIES

Exhibitor may order the following services. Organizer will use commercially reasonable efforts to provide requested services but is not liable for failure to supply services beyond its control.

Electricity    Internet / Wi‑Fi    A/V Equipment

Furniture Rental    Cleaning Services    Material Handling / Drayage

PAYMENT TERMS

Fees for exhibit space, services and other charges are as set forth below. All amounts are due in United States dollars. Exhibitor remains responsible for all charges regardless of whether services are used.

Deposit Due Date:    Balance Due Date:    Payment Method:

Late payments will incur interest of on outstanding balances or the maximum allowed by law, whichever is less. Organizer may withhold exhibitor access for unpaid balances.

TERM AND TERMINATION

Event Start Date:    Event End Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure within days' written notice. Organizer may terminate immediately for safety, regulatory violations, or venue mandate and will invoice Exhibitor for charges incurred through the date of termination.

CANCELLATION POLICY

Cancellation by Exhibitor prior to event may result in forfeiture of deposit and additional cancellation fees. If Exhibitor cancels after the balance due date, Exhibitor shall remain liable for the full contract amount less any reasonable mitigation by Organizer.

CONFIDENTIALITY

Each party agrees that confidential information received from the other party in connection with this Agreement shall be held in confidence and used only for performance under this Agreement. Confidential information excludes information that is public, independently developed, or rightfully received from a third party without obligation of confidentiality.

INSURANCE & INDEMNITY

Exhibitor shall maintain commercial general liability insurance, property damage and workers' compensation as required by the venue and Organizer, naming Organizer as an additional insured where applicable. Exhibitor agrees to indemnify and hold Organizer harmless from liabilities, losses and costs arising from Exhibitor's acts or omissions, except to the extent caused by Organizer's gross negligence or willful misconduct.

COMPLIANCE & SAFETY

Exhibitor shall comply with all federal, state and local laws, venue rules, fire and safety regulations, and Organizer's instructions. Exhibitor will ensure booth staff conduct themselves professionally and safely.

Exhibitor affirms compliance with rules: I acknowledge and will comply with all rules and safety requirements.

MARKETING, PHOTOGRAPHY & TRADEMARKS

Organizer may photograph or record the Event. Exhibitor consents to use of such media for promotional purposes unless Exhibitor notifies Organizer in writing and provides a reasoned objection. Use of Organizer trademarks or event marks requires prior written approval.

Consent to Photography: Exhibitor consents to event photography and media use.

SHIPPING & MATERIAL HANDLING

Exhibitor is responsible for scheduling shipments, labelling crates per Organizer instructions and paying drayage and material handling charges. Organizer's designated carriers and schedules shall control access to loading docks.

BADGES & BOOTH PERSONNEL

Exhibitor badges and credentials must be worn at all times. Additional badges beyond the allotment may be subject to fees and will be provided at Organizer's discretion.

RULES, REMEDIES & PENALTIES

Violations of this Manual or venue rules may result in fines, booth closure, removal of materials and refusal to participate in future events. Organizer's assessment of a violation is final for purposes of operational decisions; monetary disputes are subject to the dispute resolution provisions below.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflicts of law principles. Venue for disputes shall be the federal or state courts located in that state unless the parties agree otherwise in writing.

ENTIRE AGREEMENT

This Manual, together with any executed application, order confirmation, or addenda, constitutes the entire agreement between Organizer and Exhibitor with respect to the subject matter hereof and supersedes all prior agreements, negotiations and understandings, whether written or oral. No modification shall be effective unless in writing and signed by authorized representatives of both parties.

ACKNOWLEDGMENT

By signing below, Exhibitor acknowledges receipt of this Exhibitor Guide Manual, confirms that Exhibitor has read and understands all terms, and agrees to abide by all provisions, deadlines and requirements stated herein.

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