Is an electronic signature valid?

Yes. Electronic signatures are generally legally valid under the ESIGN Act and state electronic transaction laws when intent, consent, attribution, and retention requirements are met; exceptions exist for a small set of documents.

Do I need a notary for this form?

Most one-time showing agreements do not require notarization, but state or broker rules may require notarization in narrow circumstances; check local requirements or include optional notarization if desired.

Who can sign on behalf of an entity?

An authorized officer or agent with documented authority should sign; include the signer’s title and, if possible, attach or reference a board resolution or corporate authorization where authority is unclear.

How do I revoke the permission?

Include a short cancellation clause specifying how the owner may revoke permission and the required advance notice; promptly notify all parties in writing and retain proof of delivery.

What if the showing causes damage?

Follow the agreement’s liability and indemnity terms. Document the damage, notify insurer and broker, and preserve the executed agreement and audit trail for claims handling.

How long should I keep the signed copy?

Retain the executed agreement per broker policy and applicable law—commonly at least three years—and keep the eSignature audit trail and PDF accessible for that period.

Electronic Signature
Templates
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One Time Listing and Showing Agreement

One Time Listing and Showing Agreement

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ONE TIME LISTING AND SHOWING AGREEMENT

This is a legally binding contract. If not understood, seek legal advice.

Address:

Legal Description of Property being Sold:

Seller(s):

Buyer(s):

Seller agrees to allow hereinafter referred to as Agent of Brokerage, to show their home to the above referenced Buyer(s).

In the event this Buyer(s) purchases the property, the Seller(s) agrees to pay the Agent of Brokerage a Professional Fee of $ or % of the Sales Price payable at closing.

The Buyer and Seller are hereby disclosed that the Agent and its Brokerage shall serve in the following Agency Relationship and acknowledge receipt of the required disclosure form:

Single Agent representing the Buyer

Single Agent representing the Seller

Transactional Agent

Non-Representing Agent to any party

Date:

Seller

Date:

Agent

What a One Time Listing and Showing Agreement Is

A One Time Listing and Showing Agreement is a limited, time-bound real estate authorization that allows an owner to permit a broker or agent to market and show a specific property for a single event or short window. It documents the scope of access, dates and times for the showing, any compensation or commission terms, security or key instructions, and liability allocation. The document is typically used when a full listing agreement is unnecessary or the owner wants to approve a one-off showing without broader listing authorization. Electronic signing is commonly accepted for these agreements under U.S. e-signature law.

Why a One Time Listing and Showing Agreement Matters

This agreement narrows authority to a single event, clarifies responsibilities and access rules, limits exposure for the owner and agent, and creates a record that reduces disputes about permission, timing, and liability.

Who Typically Uses This Agreement

Use this agreement when a property owner, landlord, or listing broker needs a short, documented permission for a single showing event.

Seller or owner who wants limited, revocable access for a specific showing time.
Listing broker or agent arranging an isolated open house, broker preview, or private showing.
Showing agent or buyer’s agent who needs written proof of authorization to enter the property.

The agreement is also useful for rental properties, occupied units, or situations where tenant consent, occupant notice, or insurance verification is required.

Primary Signers and Their Roles

Seller / Owner

The individual or legal entity that holds title or rental authority and grants showing access. If an entity signs, use the exact legal name and ensure the signer has corporate authorization to bind the owner.

Broker / Agent

The licensed broker or agent who accepts limited showing rights. The agent’s entry documents should include broker affiliation, license number where applicable, and a commitment to follow access and safety instructions.

Essential Elements to Include in the Agreement

A professionally drafted one-time listing and showing agreement should be concise but include clear operational, legal, and contact details to avoid misunderstandings.

Property Description

Full street address and legal description where available; include unit number and identifying details so the permission unambiguously applies to one parcel or unit.

Showing Window

Specify exact date(s) and start/end times for access, plus any check-in/check-out procedures and who holds the keys.

Access Instructions

Detail entry instructions, alarm codes, parking rules, tenant notices, and any PPE or safety requirements for visitors and agents.

Compensation Terms

If a commission, referral fee, or buyer-broker payment applies for a sale produced by the single showing, state amount or percentage clearly.

Liability Allocation

Include indemnity, damage responsibility, and insurance expectations for agents and visitors during the showing period.

Signature and Verification

Provide signature lines, printed names, dates, and a place for agent license number and contact information; note whether notarization or witness is required.

Quick steps to complete and execute the agreement

Follow a short, consistent workflow to prepare, confirm, and preserve the executed one-time agreement.

01

Gather documents: Collect title/lease info, agent license, and tenant consent if occupied.
02

Populate fields: Enter property, dates, access and agent details; confirm spelling and times.
03

Review access rules: Confirm alarm, parking, pet, and safety instructions with all parties.
04

Sign and distribute: Have owner and agent sign electronically or on paper and share copies with stakeholders.

Where the completed agreement goes and who should receive it

Routing the signed agreement ensures everyone involved has proof of authorization and that records are retained in compliance with broker policies and legal requirements.

Owner copy: Provide the owner or their representative with a signed PDF for their records.
Broker file: Keep a copy in the listing broker’s transaction file per internal retention policy.
Showing agent: Give the showing agent a copy and confirm they acknowledge access and liability terms.
MLS / records: Do not assume MLS filing is required; upload only if the showing triggers a formal temporary listing in local MLS rules.

Suggested digital workflow settings for an e-signed agreement

Configure your eSignature workflow to balance signer convenience and sufficient authentication for legal attribution.

Field \| Configuration	Requirement \| Recommended
Signature Type	eSignature with audit trail
Authentication	Email + optional SMS OTP
Template Fields	Conditional showing-window fields
Retention	PDF plus timestamped audit log

Technical considerations for electronic completion

Use platforms that produce tamper-evident PDFs, capture an audit trail (IP, timestamp), and allow role-based access for agents and owners.

Accepted file formats: PDF, DOCX supported
Authentication options: Email link, SMS code, or stronger
Integration needs: CRM and storage connectors

Choose a solution that fits your compliance needs (audit trail, optional notarization or RON support) and integrates with core systems such as MLS or your broker management platform; many providers offer prebuilt connectors to CRM and cloud storage.

Common timing items and deadlines to include

Setting explicit timing terms prevents disputes about when access is authorized and when obligations begin or end.

Effective date:

Date when authorization begins; use MM/DD/YYYY format.

Showing start/end:

Exact start and end time for the single event with time zone.

Cancellation notice:

How far in advance the owner or broker may cancel the showing.

Key return timing:

When keys, access codes, or lockbox must be returned.

Record retention:

How long executed copies are kept by broker and owner.

Common mistakes to avoid when preparing the agreement

Using an incomplete property description that does not match public records, which can create ambiguity about which parcel is authorized for access.
Entering an owner name that does not match title documents or the lease, leading to challenges to the signer's authority or requests for re-execution.
Failing to include clear access and security instructions, resulting in tenant disputes, alarm activations, or property damage during the showing.
Omitting insurance or liability language when the property is tenant-occupied or when contractors or inspectors will be present during the showing.

Consequences and risks of an incorrect or missing agreement

Invalid authorization: Owner identity mismatch can render the permission unenforceable.

Property damage liability: Agent or owner may face third-party claims for damage during unsupervised access.

MLS or broker sanctions: Failure to follow broker rules may trigger disciplinary fines or liability.

Tenant disputes: Improper notice to occupants can lead to lease violation claims.

Evidence gap: No signed record makes it harder to allocate fault after an incident.

Notarization error: If a document required notarization is not notarized, enforcement may be impaired.

Comparison of common eSignature providers for executing this agreement

Below is a concise vendor comparison focused on pricing and core capabilities relevant for executing a one-time listing and showing agreement electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Practical tips to ensure a clean, enforceable agreement

Adopt consistent practices to reduce errors, preserve evidence, and limit liability when authorizing a single showing.

Confirm ownership

Verify title or lease authority before asking anyone to sign. If an entity signs, request proof of organizational authority to bind the owner.

Be explicit about access

Detail entry times, security codes, and occupant notice procedures to avoid misunderstandings and potential claims of unauthorized entry.

Preserve the audit trail

Use an eSignature platform that captures timestamps, IP addresses, and signer authentication to support attribution and admissibility.

Limit scope and duration

Restrict the permission to the minimum necessary window and include a clear cancellation procedure to limit ongoing exposure.

Typical scenarios where a one-time agreement is used

Below are two practical examples showing how the form is used in routine situations.

Occupied Rental Showing

A landlord needs a single scheduled showing for prospective tenants to view an occupied unit

Tenant given 48-hour notice and presence requirement
The agreement documents the date/time, tenant notification, and indemnity for accidental damage, saving confusion and creating an auditable record for landlord and agent.

Off-market Buyer Preview

A seller permits a single buyer preview without a full listing agreement

Buyer’s agent accompanies the visit and confirms ID
The one-time authorization sets the showing window, confirms no MLS listing will follow, and clarifies commission expectations should the transaction proceed.

Frequently asked questions about execution and validity

Answers to common questions about signing, notarization, e-signature validity, and what to do if a showing goes wrong.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are generally legally valid under the ESIGN Act and state electronic transaction laws when intent, consent, attribution, and retention requirements are met; exceptions exist for a small set of documents.
Do I need a notary for this form?
Most one-time showing agreements do not require notarization, but state or broker rules may require notarization in narrow circumstances; check local requirements or include optional notarization if desired.
Who can sign on behalf of an entity?
An authorized officer or agent with documented authority should sign; include the signer’s title and, if possible, attach or reference a board resolution or corporate authorization where authority is unclear.
How do I revoke the permission?
Include a short cancellation clause specifying how the owner may revoke permission and the required advance notice; promptly notify all parties in writing and retain proof of delivery.
What if the showing causes damage?
Follow the agreement’s liability and indemnity terms. Document the damage, notify insurer and broker, and preserve the executed agreement and audit trail for claims handling.
How long should I keep the signed copy?
Retain the executed agreement per broker policy and applicable law—commonly at least three years—and keep the eSignature audit trail and PDF accessible for that period.

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