Applicant Details
Collect legal name, birthdate, contact info, and government ID types to permit background and identity checks while ensuring accurate record matching.
A properly prepared Fair Housing Application Form reduces screening errors, documents nondiscriminatory decision criteria, and creates a consistent record that can be relied on if a HUD or state fair housing inquiry occurs.
The Fair Housing Application Form is completed by applicants and reviewed by decision-makers responsible for admissions and leasing.
Use a consistent process for collection and retention to reduce bias and to support compliance with federal and state fair housing laws.
Collect legal name, birthdate, contact info, and government ID types to permit background and identity checks while ensuring accurate record matching.
Include signed consent allowing credit, criminal, and eviction checks along with notice about the sources used and dispute procedures.
Request recent pay stubs, benefit award letters, or bank statements and specify acceptable formats and number of months required for verification.
Ask for landlord contacts, dates of tenancy, employer name and role, and permission to contact references for verification.
Provide a clear field to request reasonable accommodations for disabilities and outline any documentation the provider may request to evaluate the need.
Include a signed statement attesting to truthfulness, consent to background checks, and an electronic signature block with timestamp and reviewer audit trail.
| Field | Configuration |
|---|---|
| Signatures Required | Electronic signature field; date auto-fill |
| Authentication Method | Email link + optional SMS code |
| Conditional Fields | Show accommodation request only when selected |
| Attachments | Allow PDF, JPG, PNG for ID and pay stubs |
Choose integrations and authentication levels that match your compliance and operational needs.
Acknowledge receipt within 1–3 business days
Screening reports typically return in 1–5 business days
Decisions commonly issued within 3–7 business days
Deposit or holding fee deadlines vary by policy
File a housing discrimination complaint within one year
Applicant completes form and attaches verifications.
Background and income checks conclude.
Tenant receives approval or denial notice.
Lease executed, security deposit handled, keys issued.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |