Family Reunion Event Plan

Family Reunion Event Plan

Client Name:    Organizer Name:

Recitals

WHEREAS, Client desires to hold a family reunion event on at ;

WHEREAS, Organizer has the skill and experience to plan, coordinate and manage the event in accordance with the terms set forth in this Event Plan; and

WHEREAS, the parties desire to set forth the scope, fees, schedules and other terms under which Organizer will provide event planning and coordination services.

Scope of Work

Organizer shall provide professional event planning and coordination services for the family reunion as described below. Services include, but are not limited to, venue coordination, vendor management, schedule creation, on-site coordination on the event date, and post-event reconciliation. Specific deliverables, deadlines and responsibilities are described in detail in the scope below.

Event Details

Event Date:    Start Time:    End Time:

Payment Terms

Total Fee:

Deposit Amount:

Deposit Due Date:    Balance Due Date:

All sums unpaid after the Balance Due Date shall incur the Late Fee specified above and interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law. Client shall also be responsible for reasonable collection and legal costs incurred by Organizer to collect overdue amounts.

Term and Termination

Term Commencement:    Term Expiration:

Either party may terminate this agreement for material breach if the breaching party fails to cure such breach within the Notice Period following receipt of written notice. If Client cancels the event without cause, Client shall remain responsible for fees in accordance with the cancellation schedule set forth in the Scope of Work and payment schedule.

Confidentiality

Each party shall maintain the confidentiality of all non-public information disclosed in connection with this Event Plan, including guest lists, contact information, financial terms and pricing, and any proprietary planning documents. Confidential information shall not be disclosed to third parties except as required to perform the services or as required by law. This obligation survives termination of this agreement for a period of two (2) years.

Liability, Insurance & Permits

Organizer will exercise reasonable care in arranging vendors and services, but shall not be liable for acts or omissions of third-party vendors. Client shall obtain and maintain any permits required for the event and shall maintain general liability insurance covering the event with limits not less than . Proof of insurance shall be provided upon Organizer's request.

Governing Law

This Event Plan and any dispute arising out of it shall be governed by and construed in accordance with the laws of the state of , without regard to conflict of laws principles.

Entire Agreement

This Event Plan, including all schedules and attachments executed by the parties, constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior negotiations, representations or agreements, written or oral. No amendment or modification shall be effective unless in writing and signed by both parties.

Certification: By signing below, each party certifies that they have authority to enter into this Event Plan and that the information provided herein is true and complete to the best of their knowledge. Each party understands and agrees to the terms set forth in this document.

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