Parties
Identify each party by full legal name, business entity type, and contact information. Include signing authority for corporations or LLCs and provide evidence of authority for officers or agents executing on behalf of an entity.
Use a Farmtrac Agreement to document material terms, reduce ambiguity, and create enforceable obligations between buyers, sellers, and creditors. A well-drafted agreement clarifies payment, delivery, warranty, insurance, and lien rights and supports compliance with title transfer and tax reporting requirements.
Lenders, equipment dealers, owners, lessees, and attorneys commonly use a Farmtrac Agreement for sales, leases, and financing.
The document also serves insurers, registrars, and accountants who require clear evidence of transfer, liability, and tax status.
A dealer or equipment lender uses the Farmtrac Agreement to record seller disclosures, specify financing terms, secure a security interest, and state repossession rights. They rely on precise equipment identification and UCC-1 financing statements to perfect collateral and avoid title disputes.
A farm owner or equipment operator signs to accept delivery, acknowledge condition, agree to payment schedule, and confirm insurance responsibilities. Accurate VIN/serial numbers, maintenance schedules, and usage restrictions in the agreement protect operational continuity and resale value.
A farmer sells a used tractor to a neighboring operator using a Farmtrac Agreement to document terms and condition.
A dealer sells new Farmtrac equipment with dealer financing and includes service and warranty obligations in the contract.
Attach a detailed equipment exhibit listing make, model, year, serial or VIN, installed options, and current odometer/hours reading. This exhibit is the primary reference for title and warranty obligations.
Specify total price, deposit, installment amounts, due dates, accepted payment methods, and consequences for late payment. Include interest rate and calculation method when financing is provided by the seller or lender.
If the seller retains security interest, describe collateral precisely and commit to filing a UCC-1. State remedies for default, including repossession rights and cure periods, to minimize lender and buyer disputes.
Define warranty term, coverage limits, excluded conditions, and required maintenance. If dealer service is included, attach service schedules and response times to avoid ambiguity about post-sale obligations and repairs.
Prepare contract and exhibits, typically one to three business days.
Internal and legal review, usually two to seven business days.
Electronic signatures commonly complete within 24 hours.
Notary, UCC filing, or registration within one to ten business days.
Provide W-9 on request; no specific statutory deadline.
Issue to recipient and IRS by January 31 each year.
Paper filings to IRS due by February 28; e-file by March 31.
Form 1040 due April 15; extension to October 15 with Form 4868.
Keep I-9s three years after hire or one year after termination.
Identify each party by full legal name, business entity type, and contact information. Include signing authority for corporations or LLCs and provide evidence of authority for officers or agents executing on behalf of an entity.
Describe equipment with make, model, year, serial number or VIN, installed options, attachments, and current hours/mileage. Attach photographs and inspection reports to reduce post-sale disputes and support warranty claims.
State purchase price, tax responsibilities, deposits, repayment installments, late fees, interest rate calculations, accepted payment methods, and default consequences. Attach amortization schedules for financed transactions to ensure accounting clarity.
Where applicable, grant and describe a security interest, specify collateral exactly, provide cure and repossession procedures, and identify jurisdiction for UCC-1 filing to perfect the lender's lien.
Specify delivery location, carrier responsibilities, inspection period, and when risk of loss transfers. Use signed delivery receipts and conditional acceptance language for equipment delivered with warranty holdbacks.
Specify express warranty duration, scope, exclusions, disclaimers of implied warranties if allowed by law, repair obligations, and procedures for making warranty claims, including required notices and documentation.
Digital signing and eSubmission options vary by platform and compliance needs, including authentication, audit trails, and storage.
| Field | Configuration |
|---|---|
| Signer Authentication | Email verification by default; add SMS code or KBA for high assurance. |
| Document Fields | Use conditional fields for financing terms; auto-fill serial and VIN with Magic fields. |
| Bulk Send | Enable bulk send for dealer offers; available on premium tiers. |
| Audit Trail | Capture timestamps, IP addresses, and signer attribution for compliance. |
| Criteria | Farmtrac Agreement | Bill of Sale | Equipment Lease |
|---|---|---|---|
| Purpose | sale, finance | ownership transfer | rental term |
| Security | possible lien | rare | lender lien |
| Notarization | varies by state | rare | may be required |
| Typical use | dealer financing | private sale | long-term rental |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |