Product Data
Manufacturer, model number, finish, and approved substitutes. Include part numbers for spouts, cartridges, aerators, and trim to avoid cross-compatibility issues during procurement.
A formal specification reduces installation errors, ensures code and warranty compliance, and gives procurement clear ordering details. It standardizes expectations among contractors, inspectors, and facility managers while documenting responsibilities and test results.
Typical users include licensed plumbers, project managers, architects, facilities teams, and procurement staff responsible for fixtures and finish standards.
The document acts as the single source of truth used during bidding, installation, inspection, and maintenance handoff.
Manufacturer, model number, finish, and approved substitutes. Include part numbers for spouts, cartridges, aerators, and trim to avoid cross-compatibility issues during procurement.
Flow rate (gpm at specified psi), pressure range, and ADA or WaterSense compliance. State test conditions and acceptable tolerances for certification and energy code checks.
Mounting type, hole spacing, deck thickness limits, and required valve rough-in dimensions. Provide measured tolerances and clearances for cabinetry or countertops.
Supply line size, thread type, and recommended fittings. Specify whether flexible hoses, copper, or PEX connections are allowed and required sealing methods.
Pressure and leak tests, aerator installation, and functional checks. Include criteria for pass/fail and required documentation for final acceptance.
Manufacturer warranty terms, who must register the product, and maintenance intervals with parts lists to preserve coverage and meet service expectations.
| Field | Configuration |
|---|---|
| Model Number Field | Required, single-line text |
| Installer Signature | Signature + license number |
| Approval Route | Project Manager > Inspector |
| Export Format | PDF/A with audit trail |
Use PDF or Word templates with fillable fields and ensure the final signed file includes an audit trail for compliance.
Confirm platform export options, integration endpoints (e.g., procurement or facility management systems), and long-term archival format before publishing templates.
Confirm spec and order parts before mobilization
Rough plumbing must be inspected before covering
Install trim and confirm functionality
Inspector signs off and documents acceptance
The project manager signs to confirm scope acceptance and procurement approvals. Their signature confirms contract alignment and schedule ownership and may be required before materials are ordered or work begins.
A licensed plumber or mechanical contractor signs to certify that installation conforms to the specification and plumbing code. Include license number and date to validate signatory authority for inspections.
The contractor provided a consolidated model list with part numbers and replacement parts
Specification required touchless activation and antimicrobial finishes to meet infection-control protocols
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |