Can the order be signed electronically?

Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted, provided intent, consent, attribution, and retention requirements are met.

Is notarization required?

Most commercial feasibility orders do not require notarization. Notarization is only necessary where state law or a specific party condition demands it, or for certain instruments like deeds or powers of attorney.

What if the signer lacks authority?

If an unauthorized person signs, the order may be unenforceable; obtain evidence of delegated authority or a ratification from an authorized officer to cure the defect where possible.

How long should records be kept?

Retain signed orders for business needs plus legal minima: at least three years for most tax/financial records and up to six years for HIPAA‑covered healthcare records per 45 CFR §164.530(j).

Can the order be amended?

Yes. Amendments should be written, reference the original order, and be executed with the same signatory formalities used for the original order to avoid enforceability issues.

Are witness signatures required?

Witness requirements are document- and state-specific; routine feasibility orders rarely need witness signatures unless a state statute or party condition expressly requires them.

Electronic Signature
Templates
Miscellaneous
Feasibility Service Order

Feasibility Service Order

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FEASIBILITY SERVICE ORDER

Order Number Effective Date

Parties and Contact Information

Client Name Client Address Client Contact (Name & Title) Client Phone / Email Contractor Name Contractor Address Contractor Contact (Name & Title) Contractor Phone / Email

Recitals

WHEREAS, Client desires to obtain a feasibility assessment concerning the project described in this Order and requires technical, commercial and schedule analysis in order to determine whether the project should proceed to design and implementation; and

WHEREAS, Contractor represents that it has the expertise, personnel and resources necessary to perform feasibility services, including but not limited to site assessment, technical evaluation, cost estimation and scheduling; and

WHEREAS, the parties desire to set forth the terms and conditions under which Contractor will perform the feasibility services and Client will compensate Contractor.

Scope of Work

Contractor shall perform the Feasibility Services described below. Contractor shall use commercially reasonable efforts, qualified personnel and industry-standard methods to deliver the services and any deliverables identified.

Detailed Scope of Services Deliverables Acceptance Criteria

Payment Terms

Client shall pay Contractor the fees set forth in this section in consideration for the Feasibility Services. All amounts are stated in lawful currency unless otherwise specified.

Total Feasibility Fee

Payment Schedule: Client shall pay Contractor as follows:

Payment Schedule Description

Invoices shall be due within days of invoice receipt. Past due amounts shall bear interest at per month (or the maximum permitted by law), plus reasonable collection costs.

Prepaid or deposit amounts, if any, are non-refundable except as expressly set forth in this Order or as required by law.

Expense Reimbursement (if applicable)

Term and Termination

This Order commences on the Start Date and continues until the End Date or until earlier terminated in accordance with this section.

Start Date: End Date:

Either party may terminate this Order for convenience upon delivering written notice to the other party at least days prior to the proposed termination date. Either party may terminate for cause if the other party materially breaches its obligations and fails to cure within thirty (30) days after receipt of written notice of such breach, or immediately if the breach is incapable of cure.

Confidentiality

Each party (Recipient) shall hold in confidence all proprietary or confidential information disclosed by the other party (Discloser) and shall not use such information except to perform its obligations under this Order. Confidential information does not include information that (a) is or becomes public other than by a breach of this Order, (b) was already rightfully in Recipient's possession prior to disclosure, (c) is obtained by Recipient from a third party without breach of any obligation to Discloser, or (d) is independently developed without use of Discloser’s confidential information.

Confidentiality Special Conditions

Governing Law and Dispute Resolution

This Order shall be governed by and construed in accordance with the laws of without regard to its choice-of-law rules. The parties shall attempt in good faith to resolve disputes promptly by negotiation between authorized representatives. If the parties are unable to resolve the dispute within thirty (30) days, either party may pursue any available remedy at law or in equity.

Insurance and Indemnity

Contractor shall maintain insurance customary for the scope of the Feasibility Services and shall indemnify and hold harmless Client from claims arising from Contractor's gross negligence or willful misconduct in performing services under this Order, subject to any monetary and procedural limitations agreed in writing between the parties.

Entire Agreement; Amendment

This Order, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior proposals, negotiations or agreements, whether written or oral. No amendment or waiver of this Order shall be effective unless in writing and signed by duly authorized representatives of both parties.

Miscellaneous

Neither party may assign its rights or delegate its duties under this Order without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all of its assets. The parties are independent contractors; nothing herein creates an agency, partnership or joint venture.

Client Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

What the Feasibility Service Order Is and When It Applies

A Feasibility Service Order is a formal procurement or engagement document that authorizes a consultant or contractor to perform a site assessment, technical study, environmental review, or other pre-project evaluation. It defines the scope, deliverables, schedule, budget estimate, acceptance criteria, and any site-specific access or safety requirements. This order establishes obligations for both parties during the feasibility phase and serves as the baseline for later scope, budgeting, or procurement decisions if the project proceeds.

Why a Clear Feasibility Service Order Matters for Risk and Compliance

A precise Feasibility Service Order reduces scope disputes, clarifies payment triggers, and documents acceptance criteria. For electronic execution, the order is enforceable under federal ESIGN law (15 U.S.C. ch. 96) and state UETA statutes where adopted, provided intent, consent, attribution, and record retention requirements are met.

Who Typically Prepares and Signs a Feasibility Service Order

Organizations issue feasibility orders when they need an independent technical, market, or environmental assessment before committing to full project procurement.

Project owners and developers who need a formal record of scope, schedule, and budget for pre-construction work.
Consulting firms and engineering contractors who accept defined tasks, deliverables, and payment terms under the order.
Procurement and legal teams that require traceable authorization and an audit trail for contracting decisions.

Clear roles reduce downstream disputes: the issuing party approves scope, the performing party accepts deliverables and timing.

Core Components of a Professional Feasibility Service Order

A complete Feasibility Service Order should include scope, deliverables, acceptance criteria, schedule, payment terms, and contact information. Each component ties to measurable outputs to support later contracting decisions if the feasibility results trigger further procurement.

Scope

Precise tasks, study limits, and exclusions framed to avoid scope creep; references to attachments as needed.

Deliverables

List of reports, formats, review cycles, and the number of revisions included in the price.

Schedule

Milestones, interim reports, and final delivery date tied to acceptance and payment triggers.

Payment Terms

Fee schedule, invoicing intervals, retainage if any, and acceptable expense reimbursement rules.

Acceptance Criteria

Objective criteria and approval process for accepting deliverables and closing the order.

Insurance & Safety

Required insurance limits, site safety obligations, and any regulatory compliance clauses.

Essential Fields to Include on the Order

Project Name: Single short title for the assignment

Client Legal Name: Full registered entity name

Scope Summary: Concise task description

Site Address: Street, city, state, ZIP

Estimated Fee: Currency and cap if any

Effective Date: MM/DD/YYYY format

Step-by-Step: Completing a Feasibility Service Order

Follow these steps to prepare and finalize the order; each step creates a record useful for audit and later contracting decisions.

01

Draft Scope: Define tasks, exclusions, and deliverables in clear, numbered items.
02

Set Schedule: Assign milestone dates and review periods tied to payments.
03

Approve Budget: Confirm fee, expense caps, and invoicing terms with finance.
04

Execute Order: Collect signatures and store the signed order with audit evidence.

How to Configure an Online Feasibility Order Workflow

Configure fields, signer roles, and routing rules before sending the order for signature to ensure correct approvals and auditability.

Form Fields	Project Name \| Scope \| Dates \| Amounts
Signer Roles	Order Issuer \| Contractor Representative
Authentication	Email link, SMS code, or identity verification
Routing	Sequential approvals: issuer → reviewer → signer
Notifications	Automated emails on assignment and completion

Where to Send and How to Submit the Completed Order

The completed and signed order typically travels to the issuer's contract repository, finance team for invoicing, and the performing party for scheduling and mobilization.

Contract Repository: Store final signed copy with version control and audit trail
Finance Team: Send invoice instructions and payment schedule for processing
Project File: Place scope and deliverables into the project management system
Performing Party: Provide signed order and site access instructions

Digital Signing and Sharing: Platform Considerations

Choose a platform that provides a tamper-evident audit trail, acceptable signer authentication, and secure storage before e-signing the order.

File Formats: PDF, DOCX supported
Integrations: CRM and cloud storage connectors
Security: Encryption in transit and at rest

Typical Timelines and Key Deadlines in a Feasibility Order

Common schedules define proposal deadlines, order issuance, study duration, interim checkpoints, and final delivery; align payment triggers to milestone acceptance.

Proposal Response Deadline:

Date by which contractor proposals must be submitted

Order Issuance Date:

Date the executing party issues the authorized order

Kickoff / Site Access:

Scheduled mobilization date after permits and access are granted

Interim Deliverable:

Intermediate report or checkpoint date for review

Final Report Delivery:

Date final deliverables and acceptance period end

Common Mistakes to Avoid When Preparing the Order

Ambiguous scope language that leaves critical tasks undefined and invites disputes about responsibility and price.
Unclear acceptance criteria that delay invoice approval and withhold payment for completed work.
Missing authorized signer information, which can invalidate the order or delay mobilization until corrected.
Failing to align insurance and safety clauses with site requirements or regulatory obligations.

Principal Risks and Contractual Consequences

Scope Dispute: Delay and added costs

Payment Hold: Cashflow interruption

Liability Exposure: Indemnity and claims

Regulatory Noncompliance: Fines or corrective actions

Invalid Authorization: Order unenforceable

Recordkeeping Failure: Audit findings

Supporting Documents and Available Download Formats

Common supporting documents include scopes of work, site maps, permits, insurance certificates, and vendor proposals. Provide downloadable signed copies in standard formats.

Supported File Types

Deliver signed orders as PDF/A for archival; also provide Word DOCX on request for editable records and XLSX for tabular schedules.

Supporting Exhibits

Attach site maps, photos, permit PDFs, or GIS files as referenced exhibits to preserve context for later procurement or permitting.

Certificates & Proofs

Include proof of insurance, contractor licenses, and safety plans to meet contract conditions prior to fieldwork.

Export Options

Export a certificate of completion plus a tamper-evident signed PDF that contains timestamps and audit metadata.

Real-World Examples of Feasibility Orders in Practice

The following examples show how organizations use Feasibility Service Orders to document pre-project evaluations and manage approvals.

Optica Ventures – COO

A mid‑size developer used a feasibility order to define site investigation tasks and deliverable dates

The concise scope reduced clarifications during execution
The signed order provided a single source of truth that eased procurement of follow‑on construction services and shortened the contracting cycle after feasibility confirmed project viability.

Martin Properties – Founder

A single‑property owner issued an order for environmental sampling and access logistics

Clear acceptance criteria reduced disputes over final results
The documented deliverables and acceptance checklist allowed quick transition to remediation contracting once feasibility determined required interventions.

Who Can Legally Sign a Feasibility Service Order

Project Manager

Typically authorized to approve operational scope, schedule, and acceptance criteria on behalf of the issuing organization; may be required to obtain delegated authority in writing if limits exceed budgetary thresholds.

Authorized Signatory

An officer, director, or other person with express corporate authority signs on behalf of the legal entity; verify signing authority against corporate records to prevent disputes over enforceability.

eSignature Vendor Pricing and Feature Comparison for Executing Orders

Compare basic pricing and common capabilities for eSignature platforms used to execute Feasibility Service Orders; signNow appears first as a reference point.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Frequently Asked Questions About Feasibility Service Orders

Answers to common practical and legal questions about preparing, executing, and managing Feasibility Service Orders.

Need help? Contact support

Can the order be signed electronically?
Yes. Electronic signatures are legally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted, provided intent, consent, attribution, and retention requirements are met.
Is notarization required?
Most commercial feasibility orders do not require notarization. Notarization is only necessary where state law or a specific party condition demands it, or for certain instruments like deeds or powers of attorney.
What if the signer lacks authority?
If an unauthorized person signs, the order may be unenforceable; obtain evidence of delegated authority or a ratification from an authorized officer to cure the defect where possible.
How long should records be kept?
Retain signed orders for business needs plus legal minima: at least three years for most tax/financial records and up to six years for HIPAA‑covered healthcare records per 45 CFR §164.530(j).
Can the order be amended?
Yes. Amendments should be written, reference the original order, and be executed with the same signatory formalities used for the original order to avoid enforceability issues.
Are witness signatures required?
Witness requirements are document- and state-specific; routine feasibility orders rarely need witness signatures unless a state statute or party condition expressly requires them.

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