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Federal Funding Accountability and Transparency Act Form

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FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT FORM

This Agreement and accompanying disclosures are submitted to ensure compliance with the Federal Funding Accountability and Transparency Act (FFATA) reporting requirements and to document the associated contractual relationship.

Grantor/Agency Name:    Recipient/Contractor Name:    Agreement Date:

WHEREAS

Whereas Grantor/Agency is obligated to report information concerning federal awards, subawards and executive compensation under applicable federal transparency statutes and regulations; and the parties desire to identify and disclose required information so that the Grantor/Agency may satisfy its reporting obligations.

Whereas Recipient/Contractor shall perform the work described below and provide accurate disclosures of subawards and executive compensation as necessary for FFATA compliance.

Whereas the parties agree that the representations and certifications contained in this Form are material to the Grantor/Agency's continued funding and reporting obligations.

SCOPE OF WORK

PAYMENT TERMS

Late Payment Fee: If any payment owed hereunder is not received within days of the due date, interest shall accrue at per month on the outstanding balance, or the maximum rate permitted by law, whichever is less.

TERM AND TERMINATION

Term Commencement Date:    Term Expiration Date:

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Termination for cause may be effected immediately upon written notice if a material breach is not cured within days after receipt of notice of such breach.

FFATA DISCLOSURE REQUIREMENTS

Federal Award Title:

Federal Award Identification Number (FAIN or other ID):    Federal Award Amount:    Award Date:

Does this award include subawards that must be reported under FFATA?    Yes    No

EXECUTIVE COMPENSATION DISCLOSURE

With respect to the award cited above, does the Recipient/Contractor have any senior executives (as defined for reporting purposes) who received total compensation of $250,000 or more in the preceding fiscal year?    Yes    No

CONFIDENTIALITY

The parties acknowledge that the disclosures made pursuant to FFATA are subject to federal reporting requirements and accordingly certain information may be publicly disclosed. Except as required by law, the parties shall maintain the confidentiality of proprietary business information provided in connection with this Agreement. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party, independently developed without use of the disclosing party's confidential information, or rightfully obtained from a third party.

GOVERNING LAW

This Form and any dispute arising under or related to its implementation shall be governed by the laws of the State of without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Form, together with any referenced attachments and the controlling grant or prime award terms, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes any prior oral or written agreements, representations, or understandings. Any modification to this Form must be made in writing and signed by authorized representatives of both parties.

CERTIFICATIONS AND ACKNOWLEDGEMENTS

By signing below, the undersigned certifies, to the best of his or her knowledge and belief, that the information provided in this Form is true, complete, and accurate, and that the Recipient/Contractor will promptly notify the Grantor/Agency of any changes material to FFATA reporting. The undersigned understands that false statements may be subject to penalties applicable under federal law.

Authorized Representative Title (Grantor/Agency):

Authorized Representative Title (Recipient/Contractor):

Grantor/Agency:

By:

Date:

Recipient/Contractor:

By:

Date:

Enter text✕

What the Federal Funding Accountability and Transparency Act Form Is

The Federal Funding Accountability and Transparency Act Form is the reporting record used to disclose recipients and subrecipients of federal awards and related award details for public transparency and audit purposes. It collects entity identifiers, award amounts, award purpose, and recipient location information so agencies can publish standardized award-level data. Agencies and prime award recipients use the form to populate federal reporting systems and public databases that track federal spending, enabling oversight, auditability, and searchable records for citizens, auditors, and program managers.

Why accurate FFATA reporting matters

Accurate completion ensures compliance with federal transparency obligations, supports federal auditability, and prevents reporting discrepancies that can trigger agency follow-up, corrective actions, or funding delays. It helps meet public disclosure and contractor/subaward tracking requirements under federal grants management rules and agency reporting policies.

Why accurate FFATA reporting matters

Who typically prepares and reviews this form

The form is generally prepared by grant or contract administrators and reviewed by finance or compliance staff before agency submission.

  • Grant administrators who collect award-level details from program teams.
  • Finance teams that verify award amounts, TIN/UEI, and payment records.
  • Compliance officers who confirm public reporting and audit readiness.

Typical signatories and their responsibilities

Grant Administrator

A grant administrator gathers award and subaward data, validates entity identifiers and award amounts, and prepares the form for review. They coordinate with program leads to ensure the award purpose and recipient descriptions are accurate and match internal records.

Authorized Official

An authorized official—often a CFO or director—reviews and certifies the submission, attests to the data's accuracy, and accepts accountability for public reporting and audit responses on behalf of the organization.

Core components to include on the FFATA form

A complete form contains standardized identifiers, award metrics, recipient information, and narrative descriptions needed for public disclosure and downstream publication in federal spending systems.

Entity Identifier

Unique Entity ID (SAM.gov UEI) or predecessor identifiers; used to link recipients across federal systems and avoid duplicate records.

Award Amount

Total federal award value and relevant subaward amounts presented in consistent currency and rounding per agency instructions.

Award Purpose

Clear plain-language description of the program, goods, or services funded to support public understanding and searchable disclosure.

Recipient Details

Legal name, address, DUNS/UEI, and taxpayer identification used to verify identity and reconcile payments.

Subaward Data

Information about subrecipients, including names, locations, and amounts, when subawards exceed agency reporting thresholds.

Certification

Authorized official signature block or electronic equivalent attesting to the form's accuracy and completeness.

Step-by-step: completing the FFATA form

Follow these sequential actions to assemble required data, validate identifiers, and produce a submission-ready record.

  • 01
    Gather documents: Collect award instrument, subaward records, and financial summaries.
  • 02
    Validate identifiers: Confirm UEI and EIN in SAM.gov and internal records.
  • 03
    Populate fields: Enter required fields using agency formats and MM/DD/YYYY dates.
  • 04
    Review and certify: Have authorized official verify accuracy before submission.

How the form moves from draft to public record

The form follows a review and publication workflow: prepare, certify, submit to the agency or repository, then the agency publishes the entry to public spending systems.

  • Prepare: Compile data and complete form fields.
  • Certify: Authorized official signs or e-signs the record.
  • Submit: Send to agency portal or designated reporting system.
  • Publish: Agency publishes data to public federal spending database.

Common electronic workflow configuration for FFATA reporting

Typical digital workflows combine field mapping, authentication, and retention to meet agency and audit requirements.

Field Configuration
Document upload PDF or DOCX accepted; convert to PDF/A for archival when required
Field mapping Map form fields to agency data elements for automated export
Signer authentication Email plus SMS code or SSO for authorized officials
Audit retention Retain audit trail for required federal retention period

Technical requirements for electronic completion and submission

Ensure the signing and submission platform supports secure file formats, audit trails, and authentication compatible with agency rules.

  • File formats: PDF, DOCX, XLSX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: TLS 1.2/1.3; AES-256 at rest

Timing and processing expectations

Agencies set reporting windows and may require prompt entry of award and subaward data; allow time for internal reviews before agency submission.

Submission timing:

Submit according to agency reporting schedule or at award issuance

Internal review period:

Allow 3–10 business days for validation and authorized certification

Agency processing:

Agency may take several days to validate and publish records

Updates:

Update records promptly when award terms or amounts change

Audit readiness:

Maintain records to meet audit requests and retention rules

Key milestones from form preparation to retention

Track these stages to ensure timely publication and compliance with reporting and retention obligations.

01

Data collection

Assemble award documents and subaward details for entry.

02

Validation

Confirm UEI, EIN, amounts, and place-of-performance fields.

03

Certification

Authorized official signs and submits the form to the agency.

04

Retention

Store records according to federal and agency retention schedules.

Common preparation and submission pitfalls

  • Using a DBA name instead of the registered legal entity can prevent automated matching in federal systems and delay publication.
  • Entering the wrong Unique Entity ID (UEI) or outdated DUNS number leads to mismatches and follow-up from the awarding agency.
  • Inconsistent award amounts between financial records and the form trigger reconciliation flags and may prompt audits.
  • Failing to have an authorized official certify the submission can invalidate the report and require re-submission.

Consequences of incorrect or late reporting

Funding risk: Award suspension or withholding
Audit finding: Corrective actions and increased oversight
Repayment: Possible reimbursement or disallowance
Reputational harm: Negative public disclosure
Contract remedies: Termination or debarment risk
Legal exposure: False reporting may trigger investigations

eSignature vendor comparison for completing and certifying FFATA forms

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Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about the FFATA form

Answers to common questions about completion, submission, e-signing, and recordkeeping for the Federal Funding Accountability and Transparency Act Form.


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