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Feed Sales Agreement

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FEED SALES AGREEMENT

This Feed Sales Agreement ("Agreement") is made and entered into as of , by and between Seller Name: with principal place of business at , and Buyer Name: with principal place of business at .

RECITALS

WHEREAS, Seller is engaged in the business of producing, packaging and selling animal feed and related products; and

WHEREAS, Buyer desires to purchase certain feed products from Seller under the terms and conditions set forth herein; and

WHEREAS, Seller is willing to sell and Buyer is willing to purchase such feed upon the terms and conditions contained in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. Definitions

1.1 "Product" means the feed items described in Section 2.1 below. "Delivery Date" means the date on which Product is tendered for delivery to Buyer. "Business Day" means any day other than a Saturday, Sunday or federal public holiday.

2. Sale and Purchase

2.1 Products. Seller shall sell and Buyer shall purchase the feed products described below in accordance with the quantities, specifications, and prices set forth:

Quantity: Unit: Unit Price:

Quantity: Unit: Unit Price:

3. Specifications and Inspection

3.1 Seller warrants that the Products delivered shall conform to the specifications described in the product descriptions and shall be free from material defects in workmanship and material at the time of delivery. Seller's specifications shall be deemed accepted if Buyer does not notify Seller of non-conformity within the inspection period set forth in Section 3.2.

3.2 Inspection Period. Buyer shall have Business Days after receipt to inspect the Products and to reject any nonconforming Products by written notice to Seller. If Buyer fails to timely reject, the Products shall be deemed accepted.

4. Delivery; Title; Risk of Loss

4.1 Delivery Terms. Delivery shall be FOB . Delivery method: Seller will deliver Buyer pickup

4.2 Delivery Date. Expected delivery date: . Actual delivery dates are estimates and subject to availability.

4.3 Title and Risk of Loss. Title to Products transfers to Buyer upon Seller's delivery to the carrier at the FOB point. Risk of loss or damage passes to Buyer upon delivery to the carrier or at the agreed delivery point if Seller completes delivery.

5. Price and Payment

5.1 Contract Price. The aggregate purchase price for the Products shall be computed by reference to the unit prices set forth for each product line and shall be payable as follows: Total Contract Price: .

5.2 Payment Terms. Buyer shall pay Seller within days of invoice. Late payments shall accrue interest at or the maximum permitted by law, whichever is less.

6. Warranties; Disclaimer

6.1 Seller Warranty. Subject to the limitations and procedures in this Agreement, Seller warrants that at the time of delivery Products shall substantially conform to the written specifications provided by Seller and shall be of merchantable quality for feed use.

6.2 Disclaimer. Except as expressly set forth in Section 6.1, Seller MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

7. Limitation of Liability; Indemnification

7.1 Limitation of Liability. EXCEPT FOR LIABILITY ARISING FROM GROSS NEGLIGENCE OR WILLFUL MISCONDUCT, IN NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY FOR DIRECT DAMAGES UNDER THIS AGREEMENT EXCEED THE AMOUNTS PAID BY BUYER TO SELLER FOR THE SPECIFIC PRODUCTS GIVING RISE TO THE CLAIM IN THE SIX (6) MONTHS PRECEDING THE CLAIM.

7.2 Indemnification. Each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from and against any third-party claims arising out of the indemnifying party's (a) breach of this Agreement, (b) negligence, or (c) willful misconduct.

8. Taxes and Regulatory Compliance

8.1 Taxes. Buyer shall be responsible for all sales, use, excise and similar taxes, tariffs or duties imposed upon the sale, transportation or delivery of the Products, except for taxes based upon Seller's net income.

8.2 Compliance. Each party shall comply with all applicable laws, rules and regulations relating to its performance under this Agreement, including labeling and feed safety regulations.

9. Force Majeure

Neither party shall be liable for failure or delay in performance caused by events beyond its reasonable control, including but not limited to acts of God, fire, flood, storm, labor disputes, embargoes, shortages of raw materials, acts of government or disruptions in transportation. The affected party shall notify the other promptly and use commercially reasonable efforts to resume performance.

10. Remedies; Termination

10.1 Remedies. The remedies provided in this Agreement are cumulative and in addition to any remedies available at law or in equity. Buyer may seek replacement, repair or refund for nonconforming Products in accordance with Section 3.

10.2 Termination. Either party may terminate this Agreement upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

11. Notices

All notices under this Agreement shall be in writing and delivered to the addresses set forth below (or such other address as a party may designate by notice). Notices shall be deemed given upon personal delivery, next Business Day following deposit with a nationally recognized overnight courier, or three (3) Business Days after deposit in the U.S. mail, postage prepaid, certified mail.

12. Confidentiality

Each party shall maintain in confidence any non-public proprietary information disclosed by the other party in connection with this Agreement and shall not use such information except as necessary to perform its obligations. Confidential information shall not include information that is publicly available or rightfully obtained from a third party without restriction.

13. Miscellaneous Provisions

13.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflict of law principles.

13.2 Entire Agreement. This Agreement, together with any Purchase Orders or attachments expressly incorporated herein, constitutes the entire agreement between the parties concerning the subject matter and supersedes all prior agreements and understandings.

13.3 Amendments and Waiver. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by the parties. A waiver of any breach shall not constitute a waiver of any subsequent breach.

13.4 Severability. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect and the parties shall attempt to replace the invalid provision with a valid provision achieving substantially the same economic effect.

13.5 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument.

Seller:

By:

Date:

Buyer:

By:

Date:

Enter text✕

What a Feed Sales Agreement Is and What It Covers

A Feed Sales Agreement is a written contract used in agricultural and livestock commerce that documents the sale and transfer of animal feed or feed ingredients between a seller and a buyer. It sets the quantity, weight or volume, feed type or formulation, price, delivery terms, payment schedule, inspection and acceptance procedures, risk of loss allocation, and any warranties or indemnities. The agreement records responsibilities for storage, transportation, and regulatory compliance, and serves as the primary legal evidence of the transaction and terms between the parties.

Why a Clear Feed Sales Agreement Matters

A clear Feed Sales Agreement reduces disputes, allocates risk, and documents price and delivery obligations for both parties. It supports regulatory compliance, facilitates financing or insurance reviews, and provides enforceable rights when performance, inspection, or payment issues arise.

Why a Clear Feed Sales Agreement Matters

Who Typically Uses a Feed Sales Agreement

Typical users include feed manufacturers, livestock producers, feed distributors, and agricultural cooperatives engaged in purchase or resale transactions.

  • Feed manufacturers selling formulated feed to farms under quantity and delivery terms.
  • Livestock producers buying bulk feed with specific nutrient guarantees and inspection rights.
  • Distributors and co-ops reselling feed and coordinating storage, transport, and payment logistics.

Smaller farms, feed brokers, and feed testing labs may also interact with the agreement for quality control or resale.

Core Contract Elements to Include

Core clauses and provisions a professional Feed Sales Agreement should include to assign rights, allocate risk, and set performance expectations.

Parties

Identify buyer and seller with legal names, addresses, tax IDs, authorized representatives, and contact details. Tie signatures to named signatories to ensure enforceability and correct attribution.

Description of Feed

Describe feed by type, formulation, batch or lot numbers, guaranteed nutrient content, and any additives or treatments to set clear quality expectations.

Quantity & Pricing

State exact quantities, measurement units, per-unit and total price, price adjustments, and conditions for price revisions or shortages.

Delivery & Risk

Specify delivery terms (FOB, CIF), delivery schedule, transfer of title and risk of loss, storage responsibilities, and carrier arrangements.

Inspection & Acceptance

Outline inspection period, sampling/testing procedures, acceptance criteria, and remedies for rejected shipments, including replacement or refund terms.

Warranties & Indemnities

Detail seller warranties on feed quality and legality, buyer remedies, limitation of liability, and indemnification obligations for third-party claims.

Step-by-Step: Completing a Feed Sales Agreement

Follow these steps to complete a Feed Sales Agreement accurately and ensure enforceability across parties and jurisdictions.

  • 01
    Identify Parties: Enter legal names and contact details for buyer and seller.
  • 02
    Describe Goods: Specify feed type, formulation, weight, and lot numbers if applicable.
  • 03
    Set Price & Terms: State price, payment schedule, discounts, and late fee terms.
  • 04
    Delivery & Acceptance: Define delivery method, inspection window, and rejection process.

Configuring an Online Workflow for Agreement Execution

Configure an online workflow to collect signatures, route approvals, and attach inspection certificates to each Feed Sales Agreement automatically.

Field Setting | Configuration
Signer Authentication Method | Email link with optional SMS code
Field Types Included | Signature, date, initials, numeric quantity
Conditional Routing Rule | Route to buyer then seller on sign
Attachments Allowed | COA, inspection certificate, bill of lading

Platform and File Requirements for eSigning

Use eSignature platforms supporting PDF, DOCX, and audit trails to collect signatures and attachments securely.

  • File Formats: PDF, DOCX, and XLSX supported
  • Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Security: TLS in transit; AES-256 at rest

Where to Send and Submit Executed Agreements

Standard routing and submission steps for completed Feed Sales Agreements, including delivery of goods and distribution of executed copies.

  • Send to Buyer: Email signed copy and upload to buyer portal
  • Send to Seller: Provide executed copy and shipping instructions
  • Carrier: Attach bill of lading and schedule pickup
  • Recordkeeping: Store final PDF and audit trail in secure archive

Key Deadlines and Processing Expectations

Key calendar dates and processing expectations for negotiation, delivery, inspection, and tax reporting related to a Feed Sales Agreement.

Negotiation Period:

Negotiate terms promptly; typical window 7–30 days

Delivery Schedule:

Specify delivery dates and time windows; confirm carrier ETA

Inspection Window:

Buyer typically has 2–10 business days to inspect shipments

Payment Due Date:

Set clear due dates; consider net 30 or net 60 terms

Tax Reporting:

Retain copies for at least three years for IRS audits

Common Preparation Mistakes to Avoid

  • Vague product descriptions that omit formulation or lot numbers, leading to disputes over quality and rejection rights during inspection and delivery.
  • Failing to specify delivery terms and risk of loss (FOB point), which creates ambiguity over who pays for damaged or lost shipments in transit.
  • Using inconsistent units of measure across documents (tons vs. bags vs. pounds) that cause quantity reconciliation errors and billing disputes.
  • Omitting remedies for rejected shipments or late delivery, leaving parties without clear process for replacement, credit, or damage recovery.

Penalties and Risks from Errors or Omissions

Late Payment: Interest and collection costs
Delivery Failure: Replacement costs and delays
Quality Rejection: Inspection rejects and returns
Tax Reporting: Backup withholding risk
Regulatory Fines: Labeling or contamination penalties
Contract Dispute: Litigation costs and lost sales

Essential Data Fields to Include

Buyer Name: Full legal name as registered
Seller Name: Full legal name and DBA if any
Feed Description: Type, formulation, lot number
Quantity/Units: Exact amount and measurement unit
Price: Per-unit and total price
Signatures: Printed name, title, date, and initials

Download, Save, and Attach Supporting Evidence

Export, save, and attach supporting documentation formats commonly used with Feed Sales Agreements for recordkeeping and audit readiness across systems.

Save Formats

Save executed agreements as searchable PDF/A or PDF with embedded audit trail to preserve signatures, timestamps, and enable long-term archival in document management systems.

Export Options

Provide signed copies in PDF, DOCX, and XML formats to support downstream ERP imports, accounting, and tax reporting workflows.

Supporting Docs

Attach certificates of analysis, bills of lading, inspection reports, and COAs as exhibits to the agreement to substantiate quality and shipment claims.

Notarization Copy

If notarized, retain notarized original scans and maintain notary journal entries or RON session records per state requirements.

How a Feed Sales Agreement Differs from Similar Documents

Compare the Feed Sales Agreement with related documents to clarify scope, enforceability, and typical provisions.

Document Type Feed Sales Agreement Bill of Sale Purchase Order
Purpose defines sale terms transfers title only order confirmation
Typical Parties buyer & seller buyer & seller buyer & supplier
Binding When Signed conditional on acceptance
Attachments coas, bol, inspection receipt specs, delivery schedules

eSignature Pricing and Feature Comparison for Feed Sales Agreement Workflows

Pricing and feature comparison of common eSignature vendors to help select platforms that support Feed Sales Agreement workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Practical Answers

Answers to common questions about completing, signing, enforcing, and storing a Feed Sales Agreement for U.S. transactions.


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