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Fence Permit Application

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Agreement Between Adjoining Landowners to Maintain Fence Partitioning Agriculture Property

Agreement made on the day of , 20 , between

of

referred to herein as , and

of

referred to herein as .

Whereas, the parties are adjoining landowners of agricultural property bounded in part by a common boundary approximately feet in length and described as follows:

Whereas, the parties desire to bind themselves, and their heirs and assigns, to an agreement for the construction and maintenance of a partition fence so that their properties may be separated by a sufficient fence, and they and any future owners of their properties will have clearly defined duties with respect to the maintenance of that fence, all to the end that good relations between owners and tenants of the respective properties may be maintained;

Now, therefore, for and in consideration of the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Center Post

A permanent center post shall be located , the location of this post to be ascertained before . At that time, the parties shall cooperate in sinking the post.

2. Covenant by

covenants, for himself and his heirs and assigns, to erect and maintain a fence from the center post to the terminal of the common boundary.

3. Covenant by

covenants, for himself and his heirs and assigns, to erect and maintain a fence from the center post to the terminal of the common boundary.

4. Type of Fence

5. Encroachments

Each party agrees to permit any encroachment by the other party where necessary to anchor a post, provided that any encroachment shall not exceed inches, and further provided that the encroaching party sufficiently covers and shields all anchors and guy wires to prevent injuries.

6. Recording

Each party agrees that will record an original of this document with the , with each party to pay 50% of the cost of recording.

7. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

8. Governing Law

This Agreement shall be executed in duplicate and shall be governed by, construed, and enforced in accordance with the laws of .

WITNESS our signatures as of the day and date first above stated.

Party 1

Party 2

Acknowledgment (may vary by state)

STATE OF
COUNTY OF

Personally appeared before me, the undersigned authority in and for the said County and State, on this day of , 20 , within my jurisdiction, the within-named and , who acknowledged that they executed the above and foregoing instrument.

NOTARY PUBLIC

My Commission Expires

Enter text✕

What a Fence Permit Application Is

A Fence Permit Application is the formal request submitted to a local building or planning authority to obtain approval for installing, replacing, or modifying a fence on private property. The form typically records property ownership, parcel identifiers, proposed fence location and height, construction materials, site plans or sketches, contract or installer information, and any required neighbor or homeowners association acknowledgements. Requirements and review criteria vary by city, county, and zoning district. Many jurisdictions now accept electronic submissions and signatures under ESIGN and UETA frameworks; secure eSignature platforms like signNow are commonly used to capture consent and preserve an audit trail.

Why Filing a Proper Fence Permit Matters

A complete permit application ensures compliance with local building codes and zoning setbacks, helps avoid fines or stop-work orders, documents legal property lines, and establishes a record for inspections and future transfers. Electronic signatures and centralized records streamline review and create verifiable audit trails.

Why Filing a Proper Fence Permit Matters

Who Typically Completes a Fence Permit Application

The application is completed by the party responsible for the work and may involve other stakeholders before submission.

  • Homeowners filing for residential fence installation, replacement, or height variances.
  • Licensed contractors or landscapers submitting on behalf of property owners.
  • HOA representatives or property managers coordinating approvals for shared properties.

Multiple parties often sign or consent; identify the responsible applicant and include contact details to avoid review delays.

Step-by-Step: Submitting a Fence Permit Application

Follow these sequential steps to prepare and submit a complete application.

  • 01
    Prepare Documents: Collect deed, parcel ID, site plan, and HOA approvals.
  • 02
    Measure and Map: Sketch fence location showing setbacks and property lines.
  • 03
    Submit Application: File online or at municipal counter with fee.
  • 04
    Schedule Inspection: Arrange required inspections after installation completion.

Essential Components to Include with Your Application

A professional submission groups technical, legal, and contact information to simplify agency review and approval.

Property Details

Legal owner name, mailing address, parcel/APN, and contact information to identify the subject property and responsible party for permits and notices.

Site Plan

Scaled drawing showing property lines, existing structures, proposed fence location, distances to property lines, easements, and adjacent streets or sidewalks.

Fence Specifications

Materials, height, gate locations, posts and footings, and installation method that demonstrate compliance with local codes and wind-load requirements.

Setbacks & Variances

Documentation of measured setbacks and any variance requests with justification and supporting photos or surveys as applicable.

Neighbor/HOA Consent

Signed neighbor acknowledgement or HOA approval when required by local ordinance or covenant to prevent disputes during review.

Contractor Credentials

Installer license, insurance proof, and business contact details to confirm qualifications and liability coverage for inspections.

Required Information Checklist

Owner Name: Full legal name required
Property Address: Street, city, state, ZIP
Parcel/APN: Assessor parcel number
Fence Height: Height in feet and inches
Material Type: Primary construction material
Site Plan: Scaled drawing or sketch

Configuring an Online Submission Workflow

Set these common workflow options when completing and e-submitting a permit form.

Field Configuration
eSignature Method Email link or SMS code authentication
File Format PDF or PDF/A preferred for plans
Attachments Site plan, photos, and HOA letter
Notifications Agency and applicant email alerts

Digital Signing and Submission Considerations

Confirm which file types, signer authentication, and integration options your local permitting system accepts before submitting electronically.

  • Document Formats: PDF, DOCX supported
  • Signer Authentication: Email, SMS, or KBA
  • Integrations: Google Drive, Box, Procore

Use a secure eSignature platform that supports audit trails, preserves file integrity, and integrates with cloud storage to streamline submissions and recordkeeping.

Where to File Your Fence Permit

Filing options vary by jurisdiction. Choose the method accepted by your municipality and include required attachments to avoid delays.

  • Local Building Department: Submit at the municipal permit counter or portal
  • Online Portal: Use the city or county e-permit system
  • Mail Submission: Send hard copies if agency accepts mailed permits
  • In-Person Delivery: Deliver documents to the permit office

eSignature Pricing Comparison for Filing and Signing

Compare common pricing and capability points among leading eSignature vendors when selecting a solution for permit submission and consent collection.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Typical Review and Inspection Timelines

Processing times for fence permits vary by jurisdiction and load; use these common ranges to set expectations.

Initial Review Window:

7–30 calendar days typical, varies by municipality

Correction Response:

Applicant usually has 10–30 days to respond

Permit Issuance:

Issuance follows clearance of comments; timing varies

Inspection Scheduling:

Inspections commonly scheduled within 7–21 days

Expiration:

Permits often expire if work not started within 6–12 months

Key Milestones from Application to Closeout

This sequential milestone list highlights the typical lifecycle stages for a fence permit project.

01

Application Submitted

Agency receives application and initial fee

02

Plan Review

Staff check compliance and request corrections

03

Permit Issued

Applicant receives authorization to proceed

04

Final Inspection

Inspector verifies completed work and closes permit

Common Mistakes That Cause Delays

  • Incomplete site plans that omit property lines, easements, or precise setback dimensions lead to requests for resubmission and slow review.
  • Mismatched or missing parcel identifiers (APN) or owner names cause routing errors and require corrected filings with proof of ownership.
  • Failure to include HOA or neighbor consents when required results in hold notices, variance referrals, or formal objections that extend review timelines.
  • Submitting hand-drawn sketches without scale, dimensions, or north arrow often triggers rejection; provide a legible scaled drawing or professional survey.

Penalties and Risks of Incorrect or Missing Permits

Administrative Fines: Fines and daily penalties
Stop-Work Order: Work stoppage until compliance
Mandatory Removal: Fence removal at owner expense
Liability Exposure: Increased civil liability risk
Sale Complications: Permit defects affect title transfers
Insurance Issues: Potential claim denial

Real-World Examples of Digital Permit Workflows

These brief examples show how electronic forms and signatures speed permit-related approvals for different organizations.

Martin Properties

The team digitized permit submittals and reduced turnaround time from days to hours

  • Used mobile signing on-site for approvals
  • As founder Tim Martin noted, online execution preserved compliance and shortened project timelines while maintaining an auditable record for inspections and handovers.

Optica Ventures

A small property manager centralized permit records using digital signatures

  • Collected owner and contractor consents remotely
  • COO Brian Fitzgibbons emphasized that a simpler interface eased both internal processing and owner responses during multiple small renovation projects.

Frequently Asked Questions About Fence Permit Applications

Answers to common questions about completion, signatures, and post-approval obligations for fence permits.


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