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Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:
Re-Roof Package:
Shingles Material:
Brand/Color:
Year of Warranty:
Spacing:
Nails:
Felt:
Size/Weight:
Nails:
Roof Edging:
Step Shingle Flashing:
Chimney Flashing:
Chimney Counter Flashing:
Valley Flashing:
Roof Fans/Vents:
Ice and Weather Shield:
Rubberized Roofing:
Soil Pipe Flash Kit:
Steel Valley:

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor.

7. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

9. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract.

10. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project.

11. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Texas.

13. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY:

Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof.

16. NO WORK COMMENCED:

(a) no work of any kind has commenced or been performed on the Property;

(b) no labor or materials have been ordered or furnished to or on behalf of Owner for use in such construction; and

(c) no contracts or agreements for the furnishing of labor, materials, or services for use in the construction or improvements on the Property have been executed.

17. RECEIPT OF DISCLOSURE STATEMENT:

Before execution of this Contract, Owner received from Contractor the disclosure statement required by Section 53.255(b) of the Texas Property Code.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

Certificate of Registration Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

If the Owner is married, the Owner’s spouse is required to sign below. If the Owner is not married, write, “I am not married” below and initial.

OWNER’S SPOUSE

Signature

Print Name

Date

LIST OF SUBCONTRACTORS AND SUPPLIERS

SUBCONTRACTORS:
SUPPLIERS:

WAIVER OF THE LIST OF SUBCONTRACTORS AND SUPPLIERS

AN OWNER IS NOT REQUIRED TO WAIVE THE RIGHT GRANTED BY SECTION 53.256, PROPERTY CODE, TO RECEIVE FROM THE CONTRACTOR AN ORIGINAL OR UPDATED LIST OF SUBCONTRACTORS AND SUPPLIERS.

BY SIGNING THIS DOCUMENT, I AGREE TO WAIVE MY RIGHT TO RECEIVE FROM THE CONTRACTOR AN ORIGINAL OR UPDATED LIST OF SUBCONTRACTORS AND SUPPLIERS.

I UNDERSTAND AND ACKNOWLEDGE THAT, AFTER SIGNING THIS DOCUMENT, THIS WAIVER MAY NOT BE CANCELED AT A LATER DATE.

I HAVE VOLUNTARILY CONSENTED TO THIS WAIVER.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

OWNER:

Signature

Print Name

Date

PAYMENT REQUEST AND DISBURSEMENT STATEMENT

PAYMENT REQUEST

Original Contract Price: $

Price of any Change Orders: $

Total Price with Change Orders: $

Percent of Project Completed by Contractor: $

Amount due by Owner: $

10% Permitted Retainage by Owner: $

Amount due by Owner less Retainage: $

Past Due Amount: $

Total Amount Due: $

DISBURSEMENT STATEMENT

LIST OF ALL SUBCONTRACTORS AND SUPPLIERS
SUBCONTRACTORS AND SUPPLIERS TO BE PAID FROM THIS PAYMENT ARE INDICATED BELOW
SUBCONTRACTORS:
SUPPLIERS:
Enter text✕

What a Roofing Contract Is and what it covers

A Roofing Contract is a written agreement between a property owner and a roofing contractor that defines the scope of work, materials, timelines, payment terms, and responsibilities for roof construction, repair, or replacement. It records project specifications such as roof dimensions, material types, ventilation and flashing details, warranty terms, start and completion dates, and change order procedures. A comprehensive contract reduces disputes by allocating liability, outlining insurance and permit obligations, and specifying inspection criteria and acceptance testing. It also identifies remedies for defective work and the process for invoice approval and final payment.

Why a clear Roofing Contract matters

A clear Roofing Contract protects both owner and contractor by setting expectations for scope, schedule, costs, and quality. It reduces legal exposure, clarifies warranty and insurance obligations, and provides an enforceable record for dispute resolution and payment sequencing.

Why a clear Roofing Contract matters

Who typically prepares and signs a Roofing Contract

Homeowners, commercial property managers, roofing contractors, and general contractors use Roofing Contracts to document terms and responsibilities before work starts.

  • Homeowners and landlords needing roof repair or replacement agreements that specify scope, materials, and payment milestones.
  • Commercial property managers overseeing multi-building projects requiring insurance, permit coordination, and phased schedules.
  • Roofing contractors and subcontractors who must document warranties, change orders, lien waivers, and completion criteria.

When correctly completed, the contract clarifies duties for each party and supports permitting, inspections, and final acceptance procedures.

Key signers and their responsibilities

Licensed Contractor

A licensed roofing contractor signs to accept work scope, warranty terms, and payment schedule. The contractor should include license number, insurance certificates, and an authorized signature. Signing binds the company to deliver materials and workmanship described in the contract.

Property Owner

The property owner provides project access, pays according to the agreed schedule, and approves change orders. The owner must verify contractor insurance and retain copies of permits and final lien waivers. Signature affirms acceptance of project terms and final payment obligations.

Essential fields every Roofing Contract should include

Parties: Full legal names and contact information
Job Address: Street, city, state, ZIP code
Scope of Work: Detailed tasks, exclusions, and drawings
Materials: Brand, grade, color, and warranty
Schedule: Start date, milestones, completion date
Insurance: Liability and workers' comp limits

Penalties and risks if the contract is incorrect

Payment Disputes: Delays, liens, litigation risk
Regulatory Fines: Permit denials and fines
Warranty Voids: Unclear terms void warranty
Tax Consequences: Incorrect contractor classification
I-9/Payroll: Employment document penalties
Safety Liability: Increased OSHA exposure

Common mistakes to avoid when preparing a Roofing Contract

  • Leaving scope ambiguous or omitting exclusions — leads to disputes over what is included and contractor claims for extra work.
  • Failing to verify licenses and insurance — exposes owners to liability and can delay permits or inspections.
  • Not documenting change orders in writing — verbal changes cause payment disagreements and warranty issues.
  • Skipping lien waiver and final acceptance steps — increases risk of mechanic's liens and unresolved claims.

How organizations use Roofing Contracts in practice

Real-world examples show how structured Roofing Contracts speed approvals, reduce errors, and create auditable records that simplify payments and warranty enforcement.

Optica Ventures

Optica Ventures used a standardized Roofing Contract to collect signatures and document warranties across rental properties, reducing follow-up for missing details.

  • Fewer omissions and faster sign-off.
  • By digitizing contracts, property managers tracked approval history and reduced disputes with tenants and insurers; the consistent contract form simplified permit submissions and allowed quicker access to completed records during inspections.

Martin Properties

Martin Properties processed roofing agreements online to manage small portfolio roof replacements and streamline customer communications without in-person meetings.

  • Fully online execution maintained compliance and speed.
  • The firm reduced administrative overhead, closed projects sooner, and retained auditable records for warranty claims; mobile signing enabled contractors to sign on-site, eliminating paper transfers and missed approvals.

Step-by-step: completing a Roofing Contract

Follow these steps to prepare, review, and execute a Roofing Contract correctly from drafting through final payment and closeout.

  • 01
    Draft: Describe scope, materials, and exclusions clearly.
  • 02
    Verify: Confirm licenses, insurance, and permit requirements.
  • 03
    Signatures: Collect signatures, dates, and witness/notary if required.
  • 04
    Retain: Store signed contract and permits securely with versioning.

Where to send the contract and who receives copies

Routing defines where to send the Roofing Contract, how signatures are obtained, and distribution of completed records.

  • To Owner: Deliver final signed copy to property owner for records.
  • To Contractor: Contractor retains original for warranty and claims documentation.
  • Permit Office: Submit required documents and proof of insurance for permits.
  • Lender/Insurer: Provide copies to mortgage lender or insurer when requested.

Six contract elements that reduce disputes

A professional Roofing Contract includes clear scope, materials, schedule, payment structure, insurance, and mechanisms for change orders, inspections, and dispute resolution.

Scope of Work

Describe exact tasks and roof areas to be serviced, include measurements and reference drawings as exhibits, list exclusions, and specify site preparation, tear-off, and disposal responsibilities to avoid scope disputes.

Materials & Warranty

List product brands, model numbers, grades, and factory warranty durations; state whether manufacturer warranties transfer to owner and provide installer workmanship warranty terms including duration and repair remedies.

Payment Terms

Specify total contract price, deposit percentage, milestone payments, final retention or holdback, acceptable payment methods, and conditions for change order payments and progress invoicing to prevent payment disputes.

Change Orders

Require written change orders for additional work or substitutions; include pricing method, approval workflow, impact on schedule, and signature requirement before work proceeds.

Permits & Insurance

Allocate responsibility for securing permits, inspections, and code compliance; require contractor to carry general liability and workers' compensation insurance and provide certificates naming owner as additionally insured when needed.

Completion & Acceptance

Define inspection criteria, punchlist procedures, final invoice processing, lien waiver collection, and conditions for release of final payment upon verified completion and acceptance by owner.

Configuring an online signing workflow

Set up an online workflow to place fields, assign signer roles, and automate reminders for the Roofing Contract signing process.

Field Configuration
Signature Field Require signer signature and date
Initials Field Place at key clause locations
Conditional Field Show pricing only when selected
Authentication Email link, SMS code, or KBA

How a Roofing Contract differs from an Estimate

Compare Roofing Contract with related documents to choose the correct form and avoid misclassification that affects permitting and payment terms.

Criteria Roofing Contract Estimate
Purpose defines obligations gives cost projection
Level of Detail detailed obligations price summary
Binding? usually no
When Used before permit and work during bidding/selection

eSignature vendor comparison for Roofing Contracts

Compare common eSignature plans and capabilities to assess cost, compliance, and bulk sending needs for Roofing Contracts. signNow appears first in the table as a baseline.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Technical and platform considerations for eSigning Roofing Contracts

Match your eSignature platform to required integrations, supported file types, authentication options, and compliance needs for the Roofing Contract.

  • Integrations: Salesforce, NetSuite, Microsoft 365 support
  • Formats: PDF and DOCX are supported
  • Authentication: Email, SMS, or advanced KBA options

Typical timings and deadlines to track for roofing projects

Track permit, inspection, payment, and warranty milestones to avoid delays or withheld payments.

Permit Application Deadline:

Submit before work starts; local timelines vary

Start Date:

As stated in contract; may be conditional on permits

Inspection Windows:

Schedule required inspections during and after installation

Final Payment:

Due after punchlist completion and lien waivers

Warranty Claims:

Follow warranty timeline and notice procedures promptly

Frequently asked questions about Roofing Contracts

Answers to common legal, execution, and eSignature questions related to Roofing Contracts and electronic workflows.


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