Parties
Identify full legal names, business types, and contact information for all parties, including the production company, individual producer, and location owner or facility operator, to avoid identity disputes.
A formal agreement reduces scheduling disputes, clarifies who secures permits and insurance, protects location owners from liability, and preserves producers’ rights to shoot and exploit footage under agreed terms.
Each signer should have authority to bind their organization and confirm that required permits and insurance will be in place on or before the scheduled shoot dates.
Identify full legal names, business types, and contact information for all parties, including the production company, individual producer, and location owner or facility operator, to avoid identity disputes.
Specify precise addresses, permitted areas, shoot dates and start/end times, setup and strike windows, and any noise or curfew restrictions that affect production operations.
Describe permitted activities, equipment allowed, number of cast/crew, catering, stunts, special effects, and any limitations such as restricted rooms or no-drone zones.
State location fees, payment schedule, deposit amounts, refundable restoration bonds, and how additional overtime or damage costs will be calculated and paid.
Detail rights granted for recording, use, distribution, and sublicensing of footage; include model/property release language when required to clear commercial use.
Require production liability insurance limits, name location owner as additional insured, and include indemnity obligations for property damage or bodily injury caused by production activities.
| Field | Configuration |
|---|---|
| Signer Order | Define sequence: production first, then location owner, then municipal permit officer if required |
| Authentication | Use email plus optional SMS code or ID verification for high-risk locations |
| Attachments | Require COI, permits, and site map as mandatory upload fields |
| Notifications | Enable automatic reminders and final executed PDF distribution to all parties |
Ensure the chosen provider supports required compliance (HIPAA if health data is involved), audit logs, and the ability to export executed documents for municipal records.
Varies by city; submit weeks to months in advance
Provide COI before first day of setup
Pay according to contract schedule to reserve date
Schedule pre-shoot site check 24–72 hours prior
Keep executed agreement accessible for statutory retention period
Production reserves date and pays deposit per contract.
Local permits and street closures approved before setup.
Equipment and crew arrive during approved setup window.
Restore premises and confirm owner acceptance after strike.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |