Identity Data
Full legal name, DOB or formation date, government ID numbers, and current address for verification.
Accurate, complete account applications reduce onboarding delays, support regulatory compliance, and establish the contractual terms that govern account access and reporting. Clear documents also limit disputes over authority, reduce manual corrections, and speed downstream processes like funding or transfers.
Different signatory roles have distinct responsibilities: applicants provide factual data; authorized signers grant transactional authority; institution personnel validate identity and accept terms.
| Field | Configuration |
|---|---|
| Required Fields | Mark name, TIN, address, and signature as mandatory |
| Signer Roles | Designate applicant, co-signer, and compliance approver |
| Authentication | Use email + SMS OTP or stronger verification for high-risk accounts |
| Retention | Enable secure storage with access controls and audit logs |
Ensure the chosen platform captures an audit trail and preserves records to meet ESIGN/UETA and institutional retention policies.
Full legal name, DOB or formation date, government ID numbers, and current address for verification.
TIN/EIN/SSN and W-9 or W-8 status for tax reporting and backup withholding determinations.
Names, ownership percentages, and control relationships for entities subject to AML rules.
Names, titles, and specimen signatures for persons permitted to transact on the account.
Electronic consent clauses, consumer disclosures where required, and credit check authorizations.
Routing numbers, account numbers, or custodial transfer instructions for initial deposits or funding.
Driver's license or passport matching the applicant name and date of birth for KYC.
Recent utility bill or bank statement showing current address; P.O. boxes often insufficient.
Articles of incorporation, operating agreement, or partnership agreement for business accounts.
Completed W-9 or applicable W-8 series form for foreign entities or persons.
Provide W-9 promptly; missing TINs can trigger IRS backup withholding immediately.
Institutions commonly complete KYC in 1–10 business days depending on risk.
Retain application records per regulatory retention requirements described below.
Obtain notarization or witness signatures before filing when required by the institution.
Respond to requests for additional information promptly to avoid account closure.
Applicant submits completed form and supporting documents for intake.
Operations verifies completeness and logs the file for compliance review.
Automated and manual checks screen identities, sanctions, and PEP status.
Compliance and operations approve or request further documentation.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Their operations team centralized application intake to cut review cycles
A real estate firm moved escrow account setups online