Is an electronic signature enforceable?

Yes. Electronic signatures executed with intent and retained as reproducible records are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws adopted by most states.

Do I need a consumer disclosure for e-signing?

If the agreement is consumer-facing, ESIGN requires an electronic-consent disclosure and a means to access the record; include clear notice of the right to receive a paper copy and a method to withdraw consent.

When is notarization required?

Notarization is not typically required for fee agreements, but state rules or specific contract clauses can mandate it; verify state notary and RON rules before making notarization a prerequisite.

How do I correct a signed agreement?

Prepare an amendment or replacement agreement, obtain new signatures from all parties, and retain both the original and amendment with complete audit trails to maintain continuity and evidentiary value.

What happens if a customer disputes a fee?

Follow the documented dispute and refund process, preserve all records and audit trails, and be prepared for regulatory inquiries; timely resolution and clear communication reduce escalation risk.

Which signNow plans support bulk send and HIPAA?

Business Premium includes bulk send capabilities; Enterprise adds advanced authentication and fields; HIPAA compliance is available with a BAA and Site License offers usage-based pricing for high-volume workflows.

Electronic Signature
Templates
Finance
Finance Additional Fee Agreement

Finance Additional Fee Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Finance Additional Fee Agreement

Parties

Issuer (Company imposing additional fee) Client / Account

Recitals

This Finance Additional Fee Agreement (the Agreement) is entered into by and between Issuer: and Client: .

Whereas the parties entered into an original agreement or transaction identified as: Reference No. dated (Original Agreement); and whereas the Issuer requires the Client to pay certain additional fees consistent with the terms set forth herein.

Agreement Term & Effective Date

Effective Date: . This Agreement supplements the Original Agreement and governs the imposition, calculation, billing and collection of additional fees described below.

Additional Fee Schedule

The Issuer shall assess additional fees as set forth in the schedule below. Each Fee line identifies the reason, calculation method, amount, frequency, and start/end dates.

Fee 1 — Description Amount / Calculation

Frequency

Start Date

End Date (if any)

Fee 2 — Description Amount / Calculation

Frequency

Start Date

End Date (if any)

Fee 3 — Description Amount / Calculation

Frequency

Start Date

End Date (if any)

Calculation, Invoicing, and Payment

Issuer shall calculate each additional fee in accordance with the Amount / Calculation stated in the Fee Schedule. Fees shall be invoiced to Client and are due within days of the invoice date unless otherwise agreed in writing.

Accepted Payment Methods

Bank transfer Credit card Check Other:

Late Payment; Interest; Remedies

Any amount not paid when due shall incur a late fee of and interest at an annual rate of %, calculated daily and compounded monthly, from the due date until paid in full. Interest shall not exceed the maximum lawful rate.

If Client fails to cure any unpaid amount within days after written notice, Issuer may declare all outstanding amounts immediately due and payable and pursue collection, including reasonable attorney's fees, costs, and enforcement expenses.

Taxes and Withholding

Unless otherwise specified in writing, Client is responsible for all taxes (other than Issuer's income taxes) arising from the Additional Fees. If any withholding is required by applicable law, Client will deduct such withholding and timely remit to the proper authority and provide Issuer with proof of payment.

Representations and Warranties

Each party represents and warrants to the other that: (a) it has the full corporate or individual power and authority to enter into this Agreement; (b) the execution and performance of this Agreement will not violate any agreement or law binding on such party; and (c) all information provided to the other party is true and accurate in all material respects.

Notices

All notices required or permitted hereunder shall be in writing and delivered to the contact information set forth below or to such other address as a party designates by written notice. Notices are effective upon receipt.

Issuer Notice Address Client Notice Address

Assignment; Governing Law; Miscellaneous

Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Issuer may assign fees and rights to collect fees to an affiliate or a financing source without Client consent provided Client receives written notice.

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of laws principles.

No amendment or waiver of any provision of this Agreement is effective unless in writing and signed by both parties. If any provision is held invalid or unenforceable, the remaining provisions remain in full force and effect. This Agreement, together with the Original Agreement, constitutes the entire agreement between the parties concerning the subject matter herein.

Additional Terms / Special Instructions

Certifications

Each signatory below certifies under penalty of perjury that they are duly authorized to execute this Agreement on behalf of the party indicated and that the information provided herein is true, complete, and accurate.

Issuer Name:

By:

Date:

Client Name:

By:

Date:

What the Finance Additional Fee Agreement Is

The Finance Additional Fee Agreement is a written contract that documents authorized extra charges applied to a financial product, service, or transaction. It specifies fee type, calculation method, assessment timing, payer responsibility, and any refund or dispute process. Organizations use it to capture payer consent, provide clear billing terms, and create an auditable record for collections and internal controls. Properly executed, the agreement supports enforcement, regulatory review, and consistent accounting treatment under applicable contract and electronic signature laws.

Why a Clear Fee Agreement Benefits Your Organization

A Finance Additional Fee Agreement reduces disputes, documents explicit consent, and creates an audit-ready record for billing and compliance reviews. Clear terms also limit ambiguity in enforcement and help align internal billing, collections, and reporting practices.

Who Prepares and Signs This Agreement

Lenders, payment processors, servicers, and merchants typically prepare or require a Finance Additional Fee Agreement when charging additional fees to customers.

Banks and credit unions managing borrower fees, escrow charges, or late-payment assessments.
Payment processors and merchants applying convenience, processing, or settlement fees to transactions.
Property managers and servicers updating tenant or account-holder billing for defined services.

Legal, compliance, or finance teams should review agreements that affect consumer rights, tax reporting, or regulator disclosures before issuance.

Core Elements to Include in the Finance Additional Fee Agreement

Include clear clauses that identify parties, describe fees, explain triggers, set calculation methods, and define dispute and refund procedures to ensure enforceability and operational consistency.

Fee Description

Precisely describe the fee type (flat, percentage, or variable), units, and any per-transaction or per-period caps so amounts are calculable and auditable in billing systems.

Trigger Events

State exact conditions that trigger assessment (e.g., late payment after X days, returned transaction, expedited service) and whether assessments are one-time or recurring.

Payer & Parties

Identify the obligated payer, any guarantors, and contact information; specify whether affiliates or successor entities inherit fee rights or obligations.

Timing & Billing

Define when fees are billed, due dates, grace periods, billing cycles, and whether interest or collection costs apply on overdue balances.

Refunds & Disputes

Describe the refund conditions, required documentation for disputes, internal escalation steps, and expected resolution timelines to limit regulatory complaints.

Legal Authority

Cite the contractual or statutory basis authorizing the fee, governing law, and any required consumer disclosures or statutory notice provisions.

Required Information and Fields at a Glance

Agreement Date: Use MM/DD/YYYY format

Parties' Names: Full legal entity or individual names

Fee Amount: Exact dollar amount or percentage

Calculation Method: Formula or reference chart

Trigger Conditions: Events that cause assessment

Signature Block: Name, title, date required

Step-by-Step: Complete and Execute the Agreement

Follow a consistent workflow from drafting to storage to reduce errors and ensure compliance with signature and retention rules.

01

Draft Terms: Draft clear clauses and examples for fee calculation.
02

Review Internally: Have legal and compliance review consumer-facing provisions.
03

Obtain Signatures: Authenticate signer identity and capture e-sign audit trail.
04

Store Records: Archive signed PDF and audit log in secure storage.

How to Configure a Digital Workflow

Standardize settings for authentication, reminders, routing, and storage to ensure consistent electronic execution and recordkeeping.

Field	Configuration
Signer Authentication	Email link with optional SMS or KBA
Signature Type	Simple e-signature with audit trail
Routing Order	Sequential or parallel as required
Auto-Reminder	Set reminders at 3 and 7 days

End-to-End Process for eSigning and Delivery

A repeatable four-step flow helps reduce signer friction and preserves a complete audit trail for every executed agreement.

Upload Document: Add the finalized agreement to the eSign platform.
Place Fields: Add signature, initial, and date fields where required.
Assign Signers: Enter signer emails and set authentication level.
Complete & Archive: Capture signed PDF and audit report in storage.

Platform and Format Requirements for Digital Execution

Use a platform that supports PDF and DOCX, strong signer authentication, and provides an auditable completion certificate for each executed agreement.

File Formats: PDF, DOCX, HTML supported
Integrations: Salesforce, NetSuite, Google Workspace, Box
Authentication: Email, SMS, KBA, SSO

Common Timelines and Processing Expectations

Track key dates for effective application of fees, customer notices, dispute windows, and internal processing to meet consumer protections and accounting cycles.

Effective Date:

Date when fee obligations begin

Billing Cycle:

Next invoice date for fee assessment

Notice Period:

Required notice before fee application

Dispute Window:

Time allowed to submit fee disputes

Record Retention:

Retention required for audits and reviews

Common Mistakes to Avoid When Preparing This Agreement

Using vague fee language that prevents precise calculation and leads to billing disputes or regulatory scrutiny.
Failing to capture explicit signer consent or to retain an audit trail for electronic signatures.
Neglecting to align fee authority with the underlying contract, disclosure, or statutory rule.
Omitting dispute, refund, and escalation processes that regulators or customers expect.

Potential Penalties and Legal Risks

Regulatory Fines: State consumer protection penalties

Contract Disputes: Damages and litigation costs

Tax Reporting Issues: Incorrect reporting consequences

Refund Obligations: Mandatory customer reimbursements

Reputational Risk: Customer complaints and audits

Collection Limits: Reduced enforceability against consumers

Real-World Use Cases

Two representative examples show how organizations apply the agreement to reduce disputes and standardize fee application.

Regional Bank

A regional bank standardized fee language for overdrafts and late payments across retail and commercial accounts, reducing inconsistent billing.

Clear formulas and advance notice reduced customer inquiries.
Implementation created uniform audit trails, shortened dispute resolution cycles, and improved regulatory reporting; standardized templates and e-sign records simplified training and reduced manual corrections across branches.

Property Manager

A property management firm added a supplemental fee agreement for administrative and returned-payment charges tied to lease terms, ensuring transparency for tenants.

Examples clarified amounts and timing.
The firm reduced collection disputes, improved tenant communications, and produced consistent monthly statements that aligned with accounting and escrow processes.

Key Processing Milestones for an Agreement Lifecycle

Track these milestone stages from draft to archival to maintain compliance and demonstrate timely execution and retention.

01

Draft Completed

Finalize language and fee calculations before review.

02

Compliance Review

Legal and compliance assess consumer-facing provisions.

03

Execution

Signatures and authentication completed; audit trail captured.

04

Archival

Store signed PDF and audit log in secure repository.

E-signature Vendor Pricing Comparison for Executing Fee Agreements

Compare starting prices and key features across common e-signature providers; signNow appears first to align with feature-first comparisons.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 env/user/yr	Varies	Varies	Varies

Frequently Asked Questions and Troubleshooting

Answers to common legal, process, and technical questions about preparing, executing, and enforcing a Finance Additional Fee Agreement.

Need help? Contact support

Is an electronic signature enforceable?
Yes. Electronic signatures executed with intent and retained as reproducible records are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws adopted by most states.
Do I need a consumer disclosure for e-signing?
If the agreement is consumer-facing, ESIGN requires an electronic-consent disclosure and a means to access the record; include clear notice of the right to receive a paper copy and a method to withdraw consent.
When is notarization required?
Notarization is not typically required for fee agreements, but state rules or specific contract clauses can mandate it; verify state notary and RON rules before making notarization a prerequisite.
How do I correct a signed agreement?
Prepare an amendment or replacement agreement, obtain new signatures from all parties, and retain both the original and amendment with complete audit trails to maintain continuity and evidentiary value.
What happens if a customer disputes a fee?
Follow the documented dispute and refund process, preserve all records and audit trails, and be prepared for regulatory inquiries; timely resolution and clear communication reduce escalation risk.
Which signNow plans support bulk send and HIPAA?
Business Premium includes bulk send capabilities; Enterprise adds advanced authentication and fields; HIPAA compliance is available with a BAA and Site License offers usage-based pricing for high-volume workflows.

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