Can the resolution be signed electronically?

Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.

Do I need notarization or witnesses?

Most fee resolutions do not require notarization or witnesses, but state or contract rules can impose signature authentication; verify if a filed or recorded instrument is involved.

How long should I keep the signed resolution?

Retain for the agreement term plus at least three years; follow federal and industry rules such as IRC §6501(a) for tax records and 45 CFR §164.530(j) for HIPAA records.

What happens if fees are implemented without approval?

Unauthorized fee changes can trigger refunds, regulatory fines, contract breaches, and reputational damage; document authority and approvals to reduce risk.

Is a scanned signature acceptable?

A scanned image can be valid if the signing event has an audit trail demonstrating intent and attribution, but some regulated contexts may require stronger authentication or PKI-based signatures.

Which eSignature plan features matter most?

Look for audit trails, advanced signer authentication, unlimited users, HIPAA BAA availability if needed, and API or bulk-send features for high-volume rollouts.

Electronic Signature
Templates
Finance
Finance Service Fees Resolution

Finance Service Fees Resolution

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

FINANCE SERVICE FEES RESOLUTION

Corporate Information and Meeting

Company Name: Jurisdiction of Incorporation:

Meeting Date: Resolution Number:

A quorum of the Board of Directors being present, the following Finance Service Fees Resolution was duly proposed and adopted in accordance with the bylaws and governing instruments of the Company.

Recitals

WHEREAS, the Company provides financial services to clients and counterparties requiring a formal schedule of service fees and collection procedures; and

WHEREAS, the Board has determined it is in the best interest of the Company to establish, revise, or confirm the fees, billing practices, and authority to implement such fees as set forth in this Resolution; now, therefore,

Resolved Provisions

RESOLVED, that the Board hereby adopts the Finance Service Fees Schedule set forth below as the official fees for applicable services provided by the Company effective on the Effective Date stated herein.

RESOLVED FURTHER, that the Chief Financial Officer and such officers or agents as designated by the Board are authorized to implement billing, collection, discounting, and waiver policies consistent with this Resolution and to execute any documents necessary to carry out these actions.

Fee Schedule

The following schedule sets the standard fees for services. Fees may be expressed as fixed amounts, percentages, or tiered rates as indicated.

Service Description	Fee Type	Amount / Rate	Notes / Conditions

Billing, Collection and Enforcement

Billing Cycle: Payment Terms:

Late Fee Policy:

Accepted Payment Methods: Check Wire Transfer Credit/Debit Card ACH

Authority, Delegation and Amendments

Delegation of Authority: The Board delegates to the Chief Financial Officer the authority to (i) apply fees established herein; (ii) adopt administrative rules for invoicing and collections; and (iii) approve ministerial adjustments or immaterial fee changes necessary for operational purposes, provided that material changes or new fee categories shall require Board approval.

Amendment and Repeal: This Resolution may be amended or repealed by further action of the Board. Any amendment shall be documented in the minutes of the meeting at which it is adopted.

Effective Date and Governing Law

Effective Date:

Governing Law: This Resolution shall be governed by and construed in accordance with the laws of the jurisdiction of incorporation identified above.

Additional Terms and Notes

Notes / Special Instructions

Certification

I certify that the foregoing resolution was duly adopted by the Board of Directors of the Company in accordance with applicable law and the bylaws, and that the record of such adoption has been duly entered into the minutes.

Name of Certifying Officer Title Date of Certification

Board Chair:

By:

Date:

Corporate Secretary:

By:

Date:

What a Finance Service Fees Resolution Is and When It’s Used

A Finance Service Fees Resolution is a formal corporate or board-authorized document that establishes, updates, or approves fees charged for financial services, account maintenance, or transaction processing. It typically records the fee schedule, effective date, delegated authority for fee changes, and any limiting conditions or exemptions. Organizations use the resolution to ensure internal approval, support consistent billing practices, and create an auditable record for regulators, auditors, and third parties. The resolution becomes a governance document retained with corporate minutes and financial records to demonstrate authorized pricing decisions.

Why Adopt a Clear Finance Service Fees Resolution

A well-drafted resolution provides legal authorization for fees, reduces operational disputes, and creates a defensible audit trail for compliance and oversight.

Who Typically Prepares and Approves This Resolution

Organizations adopt Finance Service Fees Resolutions in contexts where fee-setting affects customer billing, regulatory reporting, or intercompany accounting.

Corporate Boards and Executives — Approve strategic fee changes and delegate authority to officers for operational updates.
Finance and Billing Teams — Prepare schedules, calculate revenue impact, and implement system pricing changes.
Compliance and Legal Departments — Review for regulatory limits, consumer disclosure, and contract alignment.

Use this document to centralize fee authority and create a single reference that auditors and regulators can review during examinations.

Core Elements to Include in a Professional Resolution

A complete Finance Service Fees Resolution should state authority, list fees and exceptions, set an effective date, describe implementation, authorize signatories, and specify record retention. Each element supports enforceability and operational clarity.

Authority

Cite corporate charter, bylaws, or board minutes authorizing fee adoption.

Fee Schedule

Itemize services, units billed, and exact dollar amounts or percentage formulas.

Effective Date

State the MM/DD/YYYY effective date and any phased implementation rules.

Delegation

Identify officers permitted to adjust fees and limits on delegated changes.

Exceptions

List exemptions, promotional waivers, or hardship accommodations with criteria.

Recordkeeping

Specify where the signed resolution and supporting calculations will be retained.

Step-by-Step: Approving and Documenting the Fee Resolution

Follow a consistent approval flow to ensure corporate authority, internal controls, and a defensible record for auditors and regulators.

01

Draft: Prepare resolution text and fee schedule with finance and legal input.
02

Review: Circulate to compliance and risk for regulatory checks.
03

Approve: Obtain board or delegated officer signatures per corporate bylaws.
04

Implement: Update billing systems, customer disclosures, and archival records.

How to Configure an Online Workflow for This Resolution

Set up a reproducible digital workflow to collect approvals, preserve the audit trail, and automate distribution to affected teams.

Field	Configuration
Template	Create a reusable PDF/Word template with locked fee table fields
Authentication	Use email + SMS OTP for signer identity verification
Bulk Send	Enable bulk send for notifying account managers
Routing	Configure sequential routing: Finance → Legal → Board/Officer

Where to File and How to Deliver the Final Resolution

After execution, route the signed resolution to corporate records, finance, and any regulatory filing location as required by policy.

Corporate Records: Store signed resolution with board minutes and corporate seal.
Finance System: Upload fee schedule to billing and general ledger systems.
Regulatory Filings: Send to regulators if fee changes require notice or approval.
External Parties: Provide executed copy to counterparties or banks when requested.

Distribution and eSubmission Options for Executed Resolutions

Choose delivery channels that preserve signatures, metadata, and an immutable audit trail.

Email with PDF: Suitable for internal notice; attach signed PDF with audit metadata.
Secure Portal: Post to a document management system with access controls and versioning.
Regulatory eFile: Submit to agency portals when formal regulatory notice is required.

Maintain a single canonical copy in your records system and replicate copies to stakeholders to reduce retrieval friction.

Typical Timelines and Deadlines to Plan Around

Establish calendar dates for approval, customer notice, billing system changes, and retention events to coordinate operational execution.

Board Approval Date:

Date the board voted to adopt the resolution

Effective Date:

MM/DD/YYYY when new fees begin

Customer Notice:

Provide required advance notice per contract or state law

System Update:

Date billing and accounting systems are updated

Record Retention Start:

Date retention clock begins for archive purposes

Key Processing Milestones from Draft to Enforcement

Track milestones as distinct stages to ensure compliance and smooth operational rollout.

01

Draft Prepared

Finance drafts fees and supporting analysis for review.

02

Legal Review

Compliance and counsel confirm regulatory permissibility.

03

Formal Approval

Board or delegated officer signs and records the resolution.

04

Operational Launch

Billing systems apply fees and customer notices are issued.

Common Preparation Mistakes to Avoid

Using vague fee descriptions that cause billing disputes or customer confusion.
Failing to link the resolution to board minutes or lacking an approval record.
Missing consumer notice obligations under state consumer protection laws.
Not updating billing systems or testing rate application before launch.

Penalties and Risks from Incomplete or Incorrect Resolutions

Regulatory Fines: Civil penalties for unlawful fees

Contract Disputes: Customer claims and refund liability

Tax Consequences: Reporting errors or misstatements

Operational Disruption: Billing outages and remediation costs

Reputational Harm: Customer trust erosion

Enforcement Actions: Attorney investigations or actions

eSignature Pricing Comparison for Executing Finance Service Fees Resolutions

Compare common vendor pricing and core capabilities relevant to signing and managing fee resolutions. Vendor columns use published starting prices; features vary by plan.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Security and Compliance Checklist for Digital Execution

Encryption: TLS 1.2/1.3; AES-256 at rest

Certifications: SOC 2 Type II; ISO 27001

Regulatory: ESIGN; UETA compliance

HIPAA: BAA required for PHI workflows

Audit Trail: Timestamps, IP, action history

Accessibility: WCAG 2.0 Level AA support

Frequently Asked Questions About Finance Service Fees Resolutions

Answers to common questions about drafting, signing, storing, and enforcing fee resolutions, including electronic execution and retention.

Need help? Contact support

Can the resolution be signed electronically?
Yes. Electronic signatures are legally effective under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.
Do I need notarization or witnesses?
Most fee resolutions do not require notarization or witnesses, but state or contract rules can impose signature authentication; verify if a filed or recorded instrument is involved.
How long should I keep the signed resolution?
Retain for the agreement term plus at least three years; follow federal and industry rules such as IRC §6501(a) for tax records and 45 CFR §164.530(j) for HIPAA records.
What happens if fees are implemented without approval?
Unauthorized fee changes can trigger refunds, regulatory fines, contract breaches, and reputational damage; document authority and approvals to reduce risk.
Is a scanned signature acceptable?
A scanned image can be valid if the signing event has an audit trail demonstrating intent and attribution, but some regulated contexts may require stronger authentication or PKI-based signatures.
Which eSignature plan features matter most?
Look for audit trails, advanced signer authentication, unlimited users, HIPAA BAA availability if needed, and API or bulk-send features for high-volume rollouts.

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